Current jobs related to Admin and Logistic Officer - Hanoi - HI
-
Office Admin
4 weeks ago
Hanoi, Vietnam Niteco Full time**JOB DESCRIPTION**: The role of an Office Admin is to manage Niteco offices in the best way, provide logistics and administrative service to employees and also contribute to build up company culture. The Office Admin will be responsible for, but not limited to: **Office management**: - Answer and direct phone calls, take messages, coordinate feedback in...
-
Logistics & HR Officer
2 weeks ago
Hanoi, Vietnam HI Full time**Job description** **LOGISTICS & HR OFFICER** **General mission** Reporting to the Country Logistics Manager and HR Manager, the Logistics & HR officer ensures the efficient management of: - procurement, facility for the country under his or her responsibility. He or she is a key player in the rollout and implementation of HI’s logistics standards,...
-
Advisory Client Admin
3 weeks ago
Hanoi, Vietnam Grant Thornton Full time**Job No**: HN_Advisory Client Admin_0524 **Job type**: Full time **Location**: Hanoi **Categories**: Advisory **Grant Thornton (Vietnam) Limited** is an independent member firm of Grant Thornton International. We are a leading professional services organisation in Vietnam providing Audit, Tax, Advisory and Business Process Solution services. We have a...
-
Finance and Admin Officer-vietnam
2 weeks ago
Hanoi, Vietnam AIDS Healthcare Foundation Full timeWHO WE ARE: **AMAZING INDIVIDUALS WORKING FOR POSITIVE PEOPLE at AIDS Healthcare Foundation!** Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees? **If so, AIDS...
-
Senior Administrator, Course Office
4 weeks ago
Hanoi, Vietnam British University Vietnam Full time**Job Description**: **BRITISH UNIVERSITY VIETNAM (BUV)** British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and Staffordshire University. BUV is rated a 5 Star university of excellence by the world-recognised QS accreditor, and is also...
-
Admin Officer
2 weeks ago
Hanoi, Vietnam DEEP C Industrial Zones Full time**Job Summary**: - You will report directly to Head of Admin & Internal Communication. You will enter an 8-month contract as a full-time employee._ **Duties/Responsibilities**: - Arrange the transport schedule for EXCO+, expats, staff_ - Arrange working schedule for drivers_ - Follow up, calculate drivers over time_ - Input timesheet for drivers_ - Follow...
-
HR &admin Officer
4 weeks ago
Hanoi, Vietnam vietnam pros technology co. ltd Full timeXem và nộp hồ sơ ngay **Lưu ý**: - Người tìm việc đang xem tin **HR &ADMIN OFFICER**: - **Mã tin đăng: 3289206**. Mọi thông tin liên quan tới tin tuyển dụng này là do người đăng tin đăng tải và chịu trách nhiệm. Chúng tôi luôn cố gắng để có chất lượng thông tin tốt nhất, nhưng chúng tôi...
-
Sales Admin Officer
4 weeks ago
Hanoi, Vietnam phu thai industries company ltd Full timeXem và nộp hồ sơ ngay **Lưu ý**: - Người tìm việc đang xem tin **Sales Admin Officer (Urgent)**: - **Mã tin đăng: 3448541**. Mọi thông tin liên quan tới tin tuyển dụng này là do người đăng tin đăng tải và chịu trách nhiệm. Chúng tôi luôn cố gắng để có chất lượng thông tin tốt nhất, nhưng...
-
Academic Admin Officer
2 weeks ago
Hanoi, Vietnam hệ thống giáo dục vinschool Full timeXem và nộp hồ sơ ngay **Lưu ý**: - Người tìm việc đang xem tin **Academic Admin Officer - Brighton College Vietnam (Ocean Park - Gia Lam)**: - **Mã tin đăng: 3330624**. Mọi thông tin liên quan tới tin tuyển dụng này là do người đăng tin đăng tải và chịu trách nhiệm. Chúng tôi luôn cố gắng để có...
-
Sales Admin
4 weeks ago
Hanoi, Vietnam Heineken Full time**Job description**: - Support Sales Team in administration works to make sure that Sales activities go smoothly - Assisting sales teams in preparing outlet promotion letters to reduce the paperwork for them. - Raising OSR (Outlet Sponsorship Requisition) for sales team to help them to raise contract after getting approval from sales managers - Recording...
-
Logistics Officer
3 weeks ago
Hanoi, Vietnam Spin Master Ltd Full timeAre you a kid at heart looking to build a career with a leading global children's toy, entertainment and digital gaming company? At Spin Master, our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack? By hiring the best and brightest minds—and that’s...
-
Office Admin
2 weeks ago
Hanoi, Vietnam Talent Recruitment JSC Full time**Responsible**: - **Reception tasks**: - Be responsible for reception area and meeting rooms (make sure rooms are tidy and in order, follow up room booking status, arrange and set up meeting rooms for important corporate events); - Provide receptionist services including screening of telephone calls, enquiries and requests, and exceptional visitor...
-
Logistics Officer
1 week ago
Hanoi, Vietnam Spin Master Ltd Full timeAre you a kid at heart looking to build a career with a leading global children's toy, entertainment and digital gaming company? At Spin Master, our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack? By hiring the best and brightest minds—and that’s...
-
Admin & Planning Assistant Officer
3 weeks ago
Hanoi, Vietnam DEEP C Industrial Zones Full time**Job Summary**: Admin & Planning Assistant Officer - will support engineering team in administrative tasks and coordination of contracting and procurement. **Duties/Responsibilities**: Organize and schedule appointments. Make minutes of meeting. Update and maintain office policies and procedures. Assist in the preparation of regularly scheduled reports and...
-
Sales & Office Manager (Logistics/ Forwarding)
4 weeks ago
Hanoi, Vietnam Headhunt Vietnam Full time**Main task** - Primary responsibility of leading and administrating areas of Business development, operations, office administration and promotion of all Company’s activities in the North of Vietnam - Development of short and long-range goals for client development and market penetration - Developing and enhancing customers and customer relations in...
-
Admin Intern
2 weeks ago
Hanoi, Vietnam GotIt! Full timeGotIt! is looking for non-tech interns for our Hanoi team. As an HR/Admin intern, you will have opportunities to learn multiple skills in an awesome working environment to grow into a future leader solving challenging problems. **The Core Job**: - Work with the Administration team to make sure that everything in the Hanoi office is in working order at all...
-
Office Admin
2 weeks ago
Hanoi, Vietnam Công ty TNHH Công nghệ giao tiếp Wise-Concetti Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) - Working with the building management on jobs related to office administration. - Working with state agencies to complete legal documents for the company: changing the location of business registration, changing the company's name, other legal documents, etc. - Calling center, customer service,...
-
Receptionist Office Admin
4 weeks ago
Hanoi, Vietnam Shopee Full timeDepartmentPeople- LevelExperienced (Individual Contributor)- LocationVietnam - HanoiThe People team plays a crucial organisational role in Shopee by channeling important resources to key functions in the company. People are key to Shopee’s growth, and as our business expands, so does the need to develop and support our employees. - Greet and welcome guests...
-
Officer, Bcs
2 weeks ago
Hanoi, Vietnam Manulife Full time**_Are you looking for a supportive, collaborative workplace with great teams and inspiring leaders? You’ve come to the right place. We’re looking for ambitious people who share our values and want to make every day better for people around the world. If this sounds like you, and the career below sounds exciting, we’d like to hear from you....
-
Officer, Course
2 weeks ago
Hanoi, Vietnam British University Vietnam Full time**Job Description**: **BRITISH UNIVERSITY VIETNAM (BUV)** British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and Staffordshire University. BUV is rated a 5 Star university of excellence by the world-recognised QS accreditor and is also...
Admin and Logistic Officer
1 month ago
**Place**: Hanoi, Vietnam
**Type of contract**: Short
- term contract
**Starting date**: As soon as possible
**Job description**
**Admin and Logistic Officer (temporary)**
**Mission**:Ensure management of the programme’s Admin and logistics at Hanoi Office
**Reports to**: Country Logistics Manager
**Responsibilities**:
**_ Responsibility 1: Ensuring efficient management of the supply chain_**_ _**
Aim:To cover the programme's needs for materials, equipment and services
Benchmarks: introduction and compliance with procurement management procedures; security of supply; project team's satisfaction with the management of supplies.
Activities:
1.1 Ensuring the implementation of procurement procedures in line with internal and donor regulations (LINK system)
1.2 Drawing up and follow up periodical procurement plans
1.3 Ensuring the correct management of customs clearance procedures
1.4 Monitoring the supplier database
1.5 Ensuring the monitoring of Purchase and Service Requests
1.6 Managing the framework contracts
**_Responsibility 2: Ensuring the correct management of equipment_**
Aim: To ensure the programme has the means necessary for its smooth running
Benchmarks: computer equipment and software adapted to the programme's needs; data security (back-ups), rate of servicing for computer equipment and for other equipment; respect of equipment management procedure
Activities:
2.2 Supervising the installation, maintenance, monitoring and traceability of equipment (computer, power-supply, communication, etc.)
2.3 Ensuring the use of an Equipment Monitoring Chart (EMC) and the quality of the data it contains, the localisation of fixed assets from the accountancy
2.4 Delivering the training for the programme's staff on how to handle equipment
2.5 Managing the office and project inventory
2.6 Removing and destroying out-dated material after confirmation by the Program Director or Country Director
**_ Responsibility 3: Ensuring correct management of general services (expatriate staff accommodation, offices, storage facilities)_**
Aim: To provide the teams with comfortable living premises and preventing risk
Benchmarks:the security of the premises; the suitability of the choice of premises and the quality of their management
Activities:
3.1 Supervising of the management of the fitting out, servicing and maintenance of the premises
3.2 Supervising of the necessary security systems are in place for the premises (locks, guards, etc.)
3.3 Arranging the logístical organisation of project seminars and training
3.4 Maintaining a correspondence system with reference structure
3.5 Supervising the maintenance of working stations and office space (public area, store room )
3.6 Managing contracts: office and house insurance, office and house lease contracts, internet and phone contracts for both support office & expats.
**_Responsibility 4: Carry out national personnel administration _**
Aim: Guarantee conformity with legal obligations and internal procedures
Benchmark: quality of payroll preparations, conformity with legal provisions and internal procedures, adherence to deadlines
Activities:
4.1 Supervising cleaner at Hanoi support office
4.2 Monitoring and updating deductions of annual leave and other absences (Timesheet) for all staff
4.3 Managing the professional evolution: engagement, probation, internal probation, advertisements, penalty, licensing
4.4 Assist staff for maternity leave, sick leave, medical claims from insurance department
4.5 Assist staff to register with Hanoi Insurance department.
4.6 Assist to register with insurance company for new staff & their dependents
4.7 Assist to work with insurance company to submit claim for staff
**_Responsibility 5: Contribute to the administrative management of expatriate personnel_**
Aim: Guarantee conformity with legal obligations and internal procedures
Benchmark: Adherence to deadlines and internal procedures
Activities:
5.1 Monitoring leaves of expatriates and inform head offices
5.2 Monitoring log sheet of international staff (contract dates, official documents, permits, visa, contact persons )
5.4 Inform the personnel administration department at head office of expatriate rental sums
**Specific missions**:In addition, the Administration and Logistic Officer can be asked to undertake any other duty requested by Country Logistics Manager.
**Technical competencies**
**Level**
**Behavioural competencies**
Priority competence indicators for assessment, specific to the function, excluding standard Perf Echo dimensions
**ADMINISTRATION**
**Manage**
Programme contracts management
Autonomous
Participatory approach
Controlled delegation
**LOGISTICS**
**Decide**
Supply chain management
Proven
Communicate
Stock management
Proven
Organise
Local and international transport management
Proven
Management of customs clearance procedures
Proven
Management of technical equipment
Proven
Vehicles management
Proven