Officer - Procurement and Logistics

5 months ago


Hanoi, Vietnam IRRI Education Full time

**About IRRI**

The International Rice Research Institute (IRRI) is dedicated to reducing poverty and hunger through rice science; improving the health and welfare of rice farmers and consumers; and protecting the rice-growing environment for future generations. IRRI is an independent, nonprofit, research and educational institute, founded in 1960 by the Ford and Rockefeller foundations with support from the Philippine government. The institute, headquartered in Los Baños, Philippines, has offices in 17 rice-growing countries in Asia and Africa, and over 1,000 staff.

Working with in-country partners, IRRI develops advanced rice varieties that yield more grain and better withstand pests and disease as well as flooding, drought, and other harmful effects of climate change.

**Job Purpose**
Under the supervision of the Partnership, Project Coordination, and Office Operation Manager, the Procurement and Logistics Officer plays a pivotal role in ensuring smooth procurement processes, efficient stock room management, and timely shipping of goods. Additionally, this position oversees asset tagging, generates comprehensive reports, manages inventory, and handles insurance matters. Moreover, the Procurement and Logistics Officer will also support the logístical needs of hosted organizations, ensuring seamless operations and satisfaction of stakeholders' requirements.

**This position will be based at the IRRI Office in Hanoi Vietnam, and may only be filled by permanent citizens of Vietnam.**
**Roles and Responsibilities**
- Ensure adherence to IRRI's procurement policies and procedures for all procurement activities
- Efficiently manage the receipt, storage, and distribution of goods, maintaining accurate inventory records
- Facilitate the shipping of goods, coordinating with relevant parties to ensure timely delivery
- Perform asset tagging to track and manage organizational assets effectively
- Generate detailed reports on procurement, logistics activities, and inventory levels
- Ensure compliance with safety regulations in handling, storing, and transporting goods
- Manage insurance matters like negotiation of prices, review of insurance policies and corresponding billings
- Provide logístical support to hosted organizations, meeting their specific requirements
- Collaborate with internal stakeholders to understand procurement needs and ensure timely fulfillment
- Liaise with suppliers and vendors to negotiate contracts, terms, and pricing
- Communicate effectively with team members and external partners to coordinate logistics and resolve issues
- Stamp Goods Receipt for all incoming orders
- Update Goods Receipt Notices google file for all incoming deliveries for pick-up by the Requisitioners
- Register all inventoriable items in the OCS prior to barcoding
- Reconcile inventory stock and conduct annual physical counts
- Prepare and submit performance reports
- Coordinate with insurance providers for asset insurance coverage and claims processing
- Provide logístical support to hosted organizations, ensuring timely delivery and proper handling of goods
- Ensure timely and complete submission of relevant documentation (e.g., invoices, receipts) to Accounting for payment processing

**Qualifications**
- Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, or related field
- Minimum of 2 years of relevant experience in procurement, logistics, or supply chain management

**Skills Required** Mandatory**
- Proficiency in procurement and inventory management software
- Strong negotiation and vendor management skills
- Excellent communication and interpersonal skills
- Attention to detail and accuracy in procurement and logistics operations

**Preferred**
- Master’s degree in Business Administration, Logistics, Supply Chain Management, or related field
- Experience working with international organizations or donor-funded projects
- Knowledge of customs regulations and import/export procedures
- Fluency in Vietnamese and English languages

**IRRI offers a highly extensive employee benefits package inclusive of globally-covered medical insurance, retirement plan, life and accident insurance and other allowances. Join our team and be part of our story**

This position will remain open until filled.

Job Reference: HQ01711


  • Logistics & HR Officer

    6 months ago


    Hanoi, Vietnam HI Full time

    **Job description** **LOGISTICS & HR OFFICER** **General mission** Reporting to the Country Logistics Manager and HR Manager, the Logistics & HR officer ensures the efficient management of: - procurement, facility for the country under his or her responsibility. He or she is a key player in the rollout and implementation of HI’s logistics standards,...


  • Hanoi, Vietnam HI Full time

    **Place**: Hanoi, Vietnam **Type of contract**: Short - term contract **Starting date**: As soon as possible **Job description** **Admin and Logistic Officer (temporary)** **Mission**:Ensure management of the programme’s Admin and logistics at Hanoi Office **Reports to**: Country Logistics Manager **Responsibilities**: **_ Responsibility 1: Ensuring...

  • Procurement Officer

    5 months ago


    Hanoi, Vietnam DEEP C Industrial Zones Full time

    **Detailed job description**: **Under the procurement process**: - Review procurement documents and prepare orders; - Analyze and evaluate procurement documents for goods and services (mostly price -cost); - Negotiate with suppliers; - Develop and monitor cost-reduction strategies; - Monitor procurement manual; - Monitor the supplier’s performance; -...


  • Hanoi, Vietnam British University Vietnam Full time

    **Job Description**: **BRITISH UNIVERSITY VIETNAM (BUV)** British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and Staffordshire University. BUV is rated a 5 Star university of excellence by the world-recognised QS accreditor and is also...

  • Procurement Officer

    5 months ago


    Hanoi, Vietnam ICONIC Co,.Ltd. Full time

    **Job description**: - A Procurement Officer is responsible for sourcing and maintaining the supply of materials with the best quality and lowest cost for the business. Specifically, their responsibilities include: - Finding and evaluating suppliers: Procurement officers search for and identify suppliers that meet the business's needs. They must understand...


  • Hanoi, Vietnam Navigos Search Full time

    **Mô tả công việc**: (Mức lương: 34 - 46 triệu VNĐ)Our Client is a FDI company in Vietnam. They are looking for Air Procurement Senior Manager as below: - Negotiate and bid spot rates with airlines and logistics companies. - Develop Air products and deliver the greatest alternative for customers. - Analyze Air Logistics market trends, including...


  • Hanoi, Vietnam CARE Full time

    **About the job Admin & Logistics Volunteer** **ABOUT VOLUNTEER PROGRAM** The Volunteer Program at CARE in Vietnam (CVN) is designed for young national talents who desire to pave their career path with interest in development work, in the hope that their contribution to CVN would promote not only the growth of their knowledge and skills but the development...


  • Hanoi, Vietnam UNICEF Full time

    **(Temporary Appointment) Supply and Logistics Associate, GS-6 Level, Ha Noi, Viet Nam (for Vietnamese Nationals)** **APPLY NOW** **Job no**: 564838 **Contract type**: Temporary Appointment **Duty Station**: Hanoi **Level**: G-6 **Location**: Viet Nam **Categories**: Supply Management UNICEF works in some of the world’s toughest places, to reach the...


  • Hanoi, Vietnam 宁波赏猎咨询公司 Full time

    **Job Title**:ODM Procurement Engineer **Responsibilities**: 1. Lead the procurement activities for small household appliances, garden tools, and kitchenware. 2. Develop strategies to create popular products and establish market prices. 3. Identify and manage suppliers, ensuring a reliable and efficient supply chain. 4. Collaborate with the team lead to...

  • Procurement Specialist

    5 months ago


    Hanoi, Vietnam Công Ty TNHH Zeder Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - Develop and implement sourcing strategies for marketing materials, uniforms, and merchandise to meet the company's quality standards and budgetary requirements. - Conduct market research to identify potential suppliers and products that align with the company's brand and ethical sourcing...

  • Nhân Viên Mua Hàng

    5 months ago


    Hanoi, Vietnam Công Ty TNHH Vamed Health Projects Việt Nam Full time

    **Mô tả công việc**: (Mức lương: 20 - 35 triệu VNĐ) This position offers you the opportunity to perform various purchasing tasks like: - Establish, implement and follow up the purchase agreements based on the conditions of the customer contract - Creation of tenders and supplier selection, in close cooperation with the technical departments...


  • Hanoi, Vietnam Công ty TNHH Giải Pháp Công Nghệ và Phần Mềm Phổ Tuệ Full time

    **Mô tả công việc**: (Mức lương: Đến 45 triệu VNĐ) - Oversee and manage the entire procure-to-pay process within the organization to ensure efficiency and compliance with company policies. - Lead a team of procurement and accounts payable professionals, ensuring high levels of performance and development. - Develop and implement procurement...

  • Logistics Intern

    5 months ago


    Hanoi, Vietnam ABB Full time

    **Logistics Intern**: **At ABB, we are dedicated to addressing global challenges. Our core values: care, courage, curiosity, and collaboration - combined with a focus on diversity, inclusion, and equal opportunities - are key drivers in our aim to empower everyone to create sustainable solutions. That's our story. Make it your story.**: **This position...


  • Hanoi, Vietnam Yusen Logistics (Vietnam) Co., Ltd. Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) 1. Monitor budget by PDCA cycle of Contract Logistics and Transportation: Manage site-wise and account-wise / monthly report; Manage Kaizen Tracker monthly report Investigate the situation of operation through the results and support superior for analysis. Recovery plan monitoring against...

  • Officer, Course

    6 months ago


    Hanoi, Vietnam British University Vietnam Full time

    **Job Description**: **BRITISH UNIVERSITY VIETNAM (BUV)** British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and Staffordshire University. BUV is rated a 5 Star university of excellence by the world-recognised QS accreditor and is also...


  • Hanoi, Vietnam British University Vietnam Full time

    **Job Description**: **BRITISH UNIVERSITY VIETNAM (BUV)** British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and Staffordshire University. BUV is rated a 5 Star university of excellence by the world recognised QS accreditor, and is also...

  • Logistics Officer

    5 months ago


    Hanoi, Vietnam Spin Master Ltd Full time

    Are you a kid at heart looking to build a career with a leading global children's toy, entertainment and digital gaming company? At Spin Master, our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack? By hiring the best and brightest minds—and that’s...

  • Tender Officer

    5 months ago


    Hanoi, Vietnam DEEP C Industrial Zones Full time

    **Detailed job description**: **Under the procurement process**:- Prepare bid financial evaluation form; - Check, make correction (if needed) and align financial proposals of bidding documents; - Analyze and evaluate bidding documents for construction packages (mostly financial part); - Negotiate the bidding prices with bidders; - Prepare bid evaluation...

  • Procurement Engineer

    5 months ago


    Hanoi, Vietnam Buhler Asia Vietnam Limited Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận)** Job Summary: He / She will be leading the procurement and necessary sourcing activity for manufacturing parts and raw material (RM). ** Duties/Responsibilities: - Understanding the functional requirement of the machines and function of required parts. - Assessing and identifying the right source...

  • Logistics Officer

    6 months ago


    Hanoi, Vietnam Spin Master Ltd Full time

    Are you a kid at heart looking to build a career with a leading global children's toy, entertainment and digital gaming company? At Spin Master, our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack? By hiring the best and brightest minds—and that’s...