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Transfer Agency Officer

3 months ago

Ho Chi Minh City, Ho Chi Minh, Vietnam HSBC Full time

  • Job Advert Details

Some careers have more impact than others.

  • If you're looking for a career where you can make a real impression, join HSBC and discover how valued you'll be. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

HSBC Global Banking and Markets (GB&M) is an emerging markets-led, financing-focused business that provides investment and financial solutions. Through our international network, we connect emerging and mature markets, covering key growth areas. We partner with our corporate, government and institutional clients to help them achieve consistent, long-term performance. Our products and services include advisory, financing, prime services, research and analysis, securities services, trading and sales and transaction banking.

We are currently seeking a high caliber professional to join our team as an
Transfer Agency Officer (GCB7)

Principal Accountabilities
-
Operations Management

  • Perform daily operation for TA Services, including account opening, transaction processing, Fund reconciliation, information maintenance, FATCA Maintenance, entity creation and mapping rules for calculation fees... for the Opened Ended Fund ("OEF").
  • Extract and prepare TA's internal reports, such as Transaction monitoring report, Outstanding transaction report, Reversal transaction report...
  • Handle payment process to the funds' investors, distributors and internal payment for OEFs
  • Prepare/ send the periodic reports and adhoc reports for Fund manager, distributors and investors.
  • Prepare and send reports to Fund Accounting team, Supervisory Bank team and Client Services team
  • Assist transfer agency team in preparing internal reports and draft procedures related to daily operations as per internal policy.
  • Join the review Operational Memorandum ("OM")/ / fund documents with team.
  • Work with support team for client/ fund request. Join testing to enhance or fix TA system as per internal/ external requests. Prepare and send Debit Note to client
  • Support to join some Projects of Transfer Agency team.
  • Work with related parties to solve/ enhance for the issues/ new initiatives of the team

2..Service Management

  • Maintain turnaround time on queries and provided tactful reply to complaints
  • No complaints from the clients regarding late delivery of reports to FMC or Distributors
  • Handle exception cases cases highlighted from Fund Manager and Distributors

3. Communications & Teamwork

  • Liaise with other internal functions to ensure the delivery of transfer agency service effectively and efficiently.
  • Perform other internal control tasks or other relevant tasks and backup for team members as assigned by Manager
  • Assist Checker/ Line manager in enhancing a teamwork spirit among team members

4.
Controls & Risk Mitigation

  • Ensure implementation of audit recommendations within stipulated timelines
  • Comply with all internal/regulatory reporting requirements on a timely basis
  • To manage operational risk, including its identification, assessment, mitigation and control, loss identification and reporting

5.

Maintain HSBC control standards and follow Group Compliance Policy to minimize operational risk by:

  • Remaining compliant with and ensures awareness of Audit and Group requirements and other internal guidelines.
  • Ensuring strict compliance with government banking regulations.
  • Timely implementing internal and external audit points together with any issues raised by external regulators
Qualifications

You'll achieve more when you join HSBC.

Issued by The Hongkong and Shanghai Banking Corporation Limited