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Contract Management Specialist
3 months ago
Overview:
- RMIT University Commitment
- RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.
- Why RMIT University Vietnam?
- Reputation and rankings
- RMIT University
- Rewards and Benefits:
- Competitive salary package and allowances
- Generous annual leave, carer leave and public holidays (Christmas and Tet Holidays)
- Private health insurance and wellness programs
- Professional development and career advancement
- Access to stateoftheart facilities and resources
- A vibrant and diverse campus life and more
- RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer to Work For in Asia.
- Position Summary
- The Contract Management Specialist in the Legal Services Group is a service focused, point of contact for contract management within RMIT. The role supports Associate Director
- Legal and Compliance and team to develop, maintain, and support compliance with contract management and compliance processes, policies and systems within RMIT in a timely and customer focused manner.
- Reporting Line
- Reports to: Associate Director, Legal & Compliance
- Key Accountabilities
- 1. Contract management and compliance task:
- Support and facilitate compliance with processes and systems for the management of contract information, contract approvals, contract reporting and contract execution
- Support and facilitate the University's compliance with contract management and compliance programs.
- Support and undertake data management and contract administration for the L&C, maintain contract registers for reporting to management as required from time to time.
- Comply with and facilitate the use of physical stamp & electronic sign off processes and procedures to enable proper execution of RMIT contracts.
- Support and facilitate the automation & digitalization project in contract management lifecycle.
- Support and facilitate the University's compliance with a range of legislative provisions by reviewing and assessing departmental compliance selfassessments
- 2 Administrative tasks:
- Be the contact point of L&C to provide support in contracting e.g. templates, guidance, etc.
- Administer the Service Connect for Legal & Compliance department.
- Assist in managing the L&C's suppliers and budget.
- Make sure the payment claim is proceeded properly.
- Archive documents properly
- Support the L&C team. 3. Other tasks as assigned by the Associate Director, Legal & Compliance.
- Manage the legislative/policy change communication process.
- Perform periodic review of the contract template in place and propose further templates where required.
- Be accountable for your own actions and workload to positively influence the team culture and consistently demonstrate RMIT's values.
- Comply with all RMIT policies and procedures
- Key Selection Criteria
- Bachelor's degree, in Law.
- At least 5 years' experience working in a similar role or a related job role.
- Excellent communication skills, both written and verbal. Experience from working within the corporate sector is an advantage.
- Excellent customer service skills with a professional and proactive approach.
- High level of accuracy and confidentiality in all correspondence and administrative documents adhering to the University and departmental standards
- Excellent organisational skills and attention to detail;
- Demonstrates ability to analyse, interpret, evaluate and present information;
- Welldevelop interpersonal skills, including negotiation, liaison and crosscultural communication;
- Advanced IT skills with knowledge of Microsoft Word, Excel, Access, PowerPoint and other relevant business software.
- Demonstrated ability to show initiative, think outside the box and creatively solve problems.
- Ability to display appropriate behaviours in line with the position, as per the RMIT Behavioural Capability Framework (Connectedness, Commitment to Excellence
- Improve and Simplify; Imagination and Innovation; Impact; Inclusion; Agility).
- English Proficiency
- English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General with a score of at least 6.5 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).
- For any role, English Language Proficiency may also be proven by showing successful completion of se
