Office Administrator Q.1

2 weeks ago


Ho Chi Minh City, Ho Chi Minh, Vietnam ICONIC Co,.Ltd. Full time

Job description:

-
_Administration_:

  • Greet visitors and clients professionally.
  • Monitor office supplies and place orders as needed, troubleshoot issues of office equipment as they arise.
  • Schedule and coordinate appointments, meetings, company events, and travel arrangements for office staff.
  • Communicate and coordinate with internal and external stakeholders such as Tokyo headquarter, the building management, local authorities, vendors, etc. as assigned.
-
_HR_:

  • Support in the recruiting process and arrange interviews.
  • Prepare and submit Work permit and Visa for foreigners.
  • Maintain and manage employee attendance records and other HRrelated documents.
-
_Accounting_:

  • Manage accounting documents including contracts, invoices, claim forms.
-
_Others_:

  • Assist with posting information on the company's marketing channels such as LinkedIn and website (occasionally).
  • Translate written materials between Japanese, English and Vietnamese as needed.

Job requirements:

  • Holders of bachelor's degree in business administration, secretarial science, language studies or equivalent.
  • 2~3 years of experience in a similar role.
  • JLPT N2 (or equivalent certificates); proficiency in English preferred.
  • Strong attention to detail with a cando attitude and excellent interpersonal skills (customer orientation, teamwork, etc.).
  • Ability to prioritize tasks and handle multiple responsibilities simultaneously to meet deadlines.
  • Proficiency in Microsoft Office.
-
Benefit:

  • Compensation and benefits (after probationary period).
  • Performance and salary review twice a year (every April and October).
  • Companypaid top up card (VND 200,000/month), parking/gas allowance.
  • Companypaid Bao Viet healthcare insurance package.
  • Annual leave according to Vietnam's labor law plus 5day summer leave.

Job workplaces:

  • Hồ Chí Minh
  • Việt Nam

Job level:

  • Nhân viên

Job language:

  • Tiếng Nhật

Job industry:

  • Hành chính, Thư ký & Lễ tân

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