Marketing Admin Officer

4 days ago

Ho Chi Minh City, Ho Chi Minh, Vietnam Universal Robina Corporation Full time $40,000 - $60,000 per year

JOB OVERVIEW:

The Marketing Admin Officer provides comprehensive administrative and coordination support to the Marketing Director and the Marketing Department to ensure the smooth execution of marketing operations. This role plays a critical role in managing documentation, budgets, approvals, reporting, and cross-functional coordination to enhance overall marketing effectiveness.

SCOPE OF RESPONSIBILITIES:

1.Marketing Administrative

  • Provide full administrative support to the Marketing Director in daily operations.
  • Track & file all marketing documents: contracts, proposals, and approval forms,...
  • Handle internal marketing communications, meeting minutes, presentation materials.
  • Coordinate meeting schedules, calendars, and travel arrangements (if required).

2.Budget & Financial Coordination

  • Prepare payment requests, PR/PO, DO, and coordinate with Finance & Procurement for timely processing.
  • Control and update marketing cost trackers, budget utilization reports, and expense reconciliations.

3.Marketing Operations & Project Coordination

  • Coordinate with external agencies, suppliers, and service providers on administrative.
  • Follow up on deadlines, deliverables, and approvals of some projects of Marketing.

4.Data Management

  • Maintain databases for marketing materials, gifts, POSM, assets, and vendor records.
  • Support data consolidation for brand performance reviews and business presentations.

5.Compliance & Process Control

  • Ensure all marketing activities follow internal policies, brand guidelines, and approval procedures.
  • Coordinate with Legal for contract preparation and compliance checks when required.
  • Ensure proper control of marketing documents, approvals, and audit readiness.

6.Other Duties

  • Support special marketing projects as assigned by the Marketing Director.
  • Perform other ad-hoc tasks related to marketing administration and operations as required.

What are the Qualifications?

  • Bachelor's degree in Business Administration, Marketing, Economics, or related fields.
  • Minimum 2–4 years of experience in administrative roles, preferably in Marketing, Sales, or FMCG environment.
  • Good understanding of marketing operations, budgeting, and internal control processes is an advantage.
  • Strong organizational, coordination, and time management skills.
  • High attention to detail, accuracy, and sense of responsibility.
  • Good communication and interpersonal skills.
  • Familiar with SAP system is a plus.
  • Proficient in Microsoft Word, Excel, PowerPoint, Power BI.
  • Fair English communication (written & spoken).

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