Program & Admin Officer

7 hours ago

Ho Chi Minh City, Ho Chi Minh, Vietnam Phu My Hung Development Corporation Full time ₫1,500,000 - ₫4,500,000 per year


ABOUT US

Lawrence S. Ting Foundation (LSTF) was established in 2005 as a local NGO in Vietnam. So far it has supported about one million underprivileged people across the whole country.
LSTF mainly provides services and support at education and health sectors to people in need.
Its major works include scholarship and life skills training for disadvantaged
students, IT equipment provision for schools, capacity building for teachers,
wheelchair distribution for people with disabilities and so on. Find more
information from our website:

JOB DESCRIPTION

1. Working
Context

  • Location: Ho
    Chi Minh City with some travels to the fields as required.
  • Job
    type: Full-time
  • Report
    to: Operations Manager
  • Job level:
    Experienced (non-manager)
  • Staff
    directly supervised: 2-3 

2.  Job
Purpose Summary

Program and Admin Officer has
the roles and responsibilities for managing and implementing our
social/charity works such as gratitude house construction and wheelchair
donations. She/he will also lead the administrative function, managing
day-to-day HR and admin-related works.

3.  Main roles & Responsibilities

1)   Project Management

  • Act as a  focal point to contact working partner and to conduct regular monitoring visits/meetings to assure quality of project implementation
  • Prepare and review project documents to meet our level of accountability 
    requirement
  • Be responsible for maintaining good partnerships among internal and external stakeholders
  • Prepare documents for payment requests and reimbursement
  • Support and coordinate with Communications and PR colleagues to arrange donor visits or other public engagement activities.

 2)   Human
Resource Management Tasks

  • Manage
    job posts and other recruitment process for both staff and volunteers
  • Organise and carry out orientation, on-job training and employee engagement
    activities on a regular basis
  • Provide
    budgeting forecast and manage expenditures related to HR and Admin function
  •  Roll
    out probationary and performance appraisal/evaluation exercises
  • Manage and calculate staff salary, insurance and tax related issues and payment
    arrangements
  • Conduct staff management (on-board, attendances, overtime, business travels, transition) and digitalise
    all procedures.

 
3)   Administrative and Other
Tasks

  • Manage organizational assets and facilities and ensure proper documentations in
    digital and physical formats on a regular basis
  • Prepare
    and consolidate organizational reports for local authority's approval
  • Be
    responsible for meeting arrangements, translation and interpretation
  • Support travel arrangements of staff members
  • Perform
    tasks assigned by the line manager.

4.  Qualifications &
Experiences

  • Bachelor's Degree in business administration or
    management
  • Minimum
    5 years of work experience in CSR, HR or administrative or similar management
    functions
  • Experience in working at NGO sector or engaging goverment
    officers with a proven track record would be an asset
  • Excellent
    oral and written communication skills in English
  • Work
    independently and think proactively
  • Highly
    organised with reliable attention to details, punctuality and confidentiality
  • Good
    coordination and management of competing priorities in a timely manner.
  • Ability
    to work under pressure and result-oriented
  • Excellent
    communications and interpersonal skills
  • Familiar
    with Google applications and Microsoft Office
  • Strong
    documentation and data management skills. 
  • Strong analytical thinking skills
  • Effective
    problem solving skills.

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