Office Manager

As an Office Manager, you will play a vital role in ensuring the seamless operation of our workplace and supporting our growing organization. You will oversee
Procurement & Administration, Vendor & Office Supplies Management, Facilities & Asset Management, and Travel & Badge Services,
ensuring smooth coordination across departments and sites.

This role suits an experienced and detail-oriented professional who thrives in a fast-paced, global environment and takes ownership of delivering operational excellence and employee satisfaction.

Responsibilities:

1. Office Operations & Administration

• Oversee day-to-day office operations to ensure efficiency, consistency, and compliance with company policies.
• Lead administrative functions across multiple sites, coordinating with HR, Accounting, and other departments to support business operations.
• Develop, implement, and maintain office procedures to streamline processes and improve efficiency.
• Ensure smooth execution and professional arrangement of company events, leadership visits, and customer meetings, reflecting iTechwx's image and operational excellence.

2. Procurement & Vendor Management

• Manage vendor relationships and procurement activities, ensuring cost-effective and high-quality service delivery.
• Oversee office supply purchases, vendor contracts, and inventory control.
• Negotiate with suppliers to optimize value and ensure compliance with company procurement policies.

3. Facilities & Asset Management

• Oversee the maintenance and management of office facilities, equipment, and assets to ensure a safe and efficient working environment.
• Coordinate with service providers on cleaning, maintenance, and technical support.
• Support office expansion or renovation projects, including space planning and setup for new sites.

4. Travel & Badge Services

• Manage travel arrangements, including transportation, accommodation, and related logistics for employees and visitors.
• Oversee employee access control, including ID badge issuance and renewal.
• Maintain updated records of travel and security compliance.

5. Employee Engagement & Internal Support

• Partner with HR and other departments to organize internal events and engagement activities that reflect iTechwx's culture and values.
• Support onboarding logistics for new hires (workstations, access, welcome kits, etc.).
• Serve as a trusted point of contact for employees on workplace matters, ensuring a positive employee experience.

Requirements:

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 3 years of experience as an Office Manager (or equivalent) in an IT outsourcing or similar company.
• Experience in organizations with 500–1,000 employees.
• Strong organizational and coordination skills, capable of managing multi-site operations.
• Excellent communication, problem-solving, and stakeholder management skills.
• Proficient in Microsoft Office and general workplace technology.
• Fluent in English (Chinese proficiency is a strong plus).
• Preferred:
• Experience in multinational or fast-growing environments.
• Demonstrated ability to lead operational improvements and cost optimization initiatives.

Benefits:

• Competitive salary
• Salary at 100% during the probationary period
• 90% contribution of the gross salary to social insurance
• 20 days leave (12 days of annual leave and 8 days of sick leave)
• Training will be offered
• Full working equipment will be provided Annual Health Checkup
• Activities: Birthday party, Employee engagement activities.

Location:

Opal Tower, 92 Nguyen Huu Canh St., Thanh My Tay Ward, Ho Chi Minh City

Working hour:
9AM - 6PM, Monday - Friday