Operations & Admin Executive

2 weeks ago

Thành phố Hồ Chí Minh, Vietnam F&F Vietnam co., Ltd Full time

**Mô tả công việc**:
(Mức lương: 10 - 20 triệu VNĐ)
The Operations & Admin Executive is responsible for overseeing HR, finance, and administrative operations to ensure the Vietnam office runs efficiently and in full compliance with Vietnamese labor and tax regulations.

[Key Responsibilities]

1. Human Resources Operations
- Prepare onboarding materials and manage employment contracts and personnel files
- Process payroll inputs, including monthly salary, attendance, allowances, and relevant updates
- Register and update dependent information for Personal Income Tax (PIT) declaration
- Manage statutory obligations for Social Insurance (SI), Health Insurance (HI), and Unemployment Insurance (UI)
- Prepare termination or resignation agreements and support employee exit processes
- Ensure ongoing compliance with Vietnamese labor law and HR documentation standards

2. General Administration
- Act as the primary contact for local staff on HR, administrative, and general office matters
- Oversee office supplies, facilities, and vendor coordination
- Maintain updated records of business licenses and ensure alignment with local regulations
- Support internal logistics and team coordination for the Vietnam office

3. Accounting & Finance Support
- Coordinate with external accounting and legal service providers for monthly closings and tax filings
- Submit required documentation (invoices, receipts, contracts, etc.) to accounting partners in a timely and accurate manner
- Monitor banking tasks, including capital remittance, currency conversion, and payment execution
- Track invoices and payment schedules; support cost reconciliation in line with HQ closing deadlines

4. Cross-Functional Collaboration
- Liaise with HQ HR and Finance teams to align local execution with corporate policies and standards
- Follow up on approvals, documentation formats, and reporting protocols
- Act as a local bridge between Vietnam employees and HQ, ensuring consistent communication and process implementation
- Respond flexibly to ad-hoc or urgent operational needs as assigned by HQ or local managers

**Chức vụ**: Nhân Viên/Chuyên Viên

**Hình thức làm việc**: Toàn thời gian

**Quyền lợi được hưởng**:
Paid leave will be offered for 12 to 14 days per year, depending on the position level.
A welcome gift will be given to those who complete their probation period, and other benefits will be provided accordingly.
**Yêu cầu bằng cấp (tối thiểu)**: Trung cấp - Nghề

**Yêu cầu công việc**:

- Minimum 2 years of experience in HR, administration, or finance in a corporate environment
- Fluent in English and Vietnamese (spoken and written); Korean is a strong advantage
- Proficient in Microsoft Office (Excel, Word, Outlook); familiarity with payroll or accounting systems is a plus
- Strong organizational skills, attention to detail, and ability to manage confidential information
- Proven ability to work independently and liaise with cross-border teams
- Experience working with external vendors, such as legal or accounting firms, is an advantage
- Knowledge of Vietnamese labor law and statutory HR processes is preferred

**Yêu cầu giới tính**: Nam/Nữ

**Ngành nghề**: Hành chính Văn phòng,Hành Chính/Văn Phòng,Nhân Sự

Trung cấp - Nghề
Không yêu cầu

  • Admin & Operation Executive

    7 days ago

    Thành phố Hồ Chí Minh, Vietnam Công Ty TNHH KEC (Việt Nam) Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - Responsible for daily admin work (document translation, paper work) - Support for warehouse operation tasks: + Communication of daily matters of warehouse business + Warehouse data statistics and analysis + Follow-up and supervise warehouse timeliness + Timely update information between warehouse...

  • HR Admin

    4 days ago

    Thành phố Hồ Chí Minh, Vietnam PMAX Full time

    **HR Admin & IC Executive**: - Human Resources - Ho Chi Minh - Experienced, Trainee - Mon - Fri, 9am - 6pm **Objectives**: We’re looking for an HR Admin & IC Executive to provide efficient administrative and HR support that ensures smooth daily operations of the company, while contributing to internal communication initiatives that foster employee...

  • Associate Admin Executive, Digital Business

    2 weeks ago

    Thành phố Hồ Chí Minh, Vietnam VNG Full time

    **1. Operations & Facility Management** - Office Supplies & Procurement: Plan, order, and manage office inventory (stationery, equipment, amenities). Maintain vendor relations and process invoices. **2. Administrative & Financial Support** - Document & Record Management: Handle official company documents, approval workflows, and administrative records....

  • Operations Executive Cum Admin

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Expo Commodities Global Full time ₫1 - ₫2 per year

    Expo Commodities Global (Pvt) Ltd. is a fully integrated sourcing and processing company specializing in Spices,Coconuts, Dried Fruits & Nuts and Essential Oils. We are recognized globally for delivering the freshest andhighest-quality products to our customers.The Admin & Operations Executive will be responsible for supporting operational efficiency for the...

  • HR Executive

    7 days ago

    Thành phố Hồ Chí Minh, Vietnam Hexa Property Management Full time

    **Overview**: We are looking for a proactive and detail-oriented HR Executive (People Operations) to support our growing PO team. This role involves assisting with recruitment, handling administrative tasks, and contributing to internal communications and employer branding. - **As we work toward our ambitious goal of managing a billion-dollar in assets,...

  • Online Operation Executive

    2 weeks ago

    Thành phố Hồ Chí Minh, Vietnam Công Ty Cổ Phần Trung Tâm Thương Mại Lotte Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - Responsibility 1: Supervise and support Online operation process at stores. - Supervise of online daily operations at store (picking and packing quality, customer consulting, solving difficult problem) - Monitor and control daily order, delivery status, solve operating issues to ensure on time...

  • Marketing Admin

    2 weeks ago

    Thành phố Hồ Chí Minh, Vietnam VNG Full time

    We are looking for a highly organized and detail-oriented **Marketing Admin** to join our Marketing team. This role will support day-to-day marketing operations, streamline paperwork and internal processes, assist with talent and agency coordination, and help ensure efficient execution across campaigns and projects. If you thrive in a fast-paced,...

  • Sales Admin Senior Executive, Influencer Marketing

    4 days ago

    Thành phố Hồ Chí Minh, Vietnam AnyMind Group Full time

    **We are looking for an organized and proactive Sales Admin Senior Executive to streamline sales operations and financial processes. This role involves meticulous document management, facilitating project liquidation, and ensuring smooth invoice and payment processing for a high volume of orders.**: **What You Will Do**: - Collaborate with the team to...

  • Board & Executive Assistant

    4 days ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Keller Executive Search Full time $40,000 - $50,000 per year

    This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Manager

    7 days ago

    Thành phố Hồ Chí Minh, Vietnam 54 Full time

    **Description**: **ABOUT 54GROUP**: 54 is a sports and entertainment agency operating across five regions and eight offices: United Kingdom (London), Europe (Sotogrande, Spain), MENA (Riyadh, Saudi Arabia & Dubai, United Arab Emirates), APAC (Singapore & Adelaide, Australia) and USA (West Palm Beach, Florida & New York). It works with rights holders,...