Assistant Executive
1 day ago
**Main Responsibilities**
- Actively manage direct supervisor's calendars, schedule meetings, coordinate travel arrangements and support with external/internal events;
- Schedule meetings and manage an extremely active calendar of appointments for direct supervisor;
- Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings;
- Support in organizing in-house and external events;
- Manage information and communication flow in a timely and accurate manner.
- Assist with new business intake;
- Prepare draft English / Vietnamese engagement letters / contracts, new matter letter, quotations, service liquidation, translation of specification / technical document, and other documents for new client / matter intake, etc.
- Handle a full set of internal process to register new client / matter into system.
- Handle confidential information pertaining to clients and internal management with direction;
- Assist in claiming business expenses for direct supervisor through appropriate channels;
- Lodge claims and allocate reimbursement of disbursements on a daily basis;
- Record and submit payment documents to accounting team.
- Assist direct supervisor with internal systems and processes, including Time Record, Billing & Collection inquiries;
- Enter / close IntApp Time on a daily basis and close monthly time entries before deadlines;
- Coordinate with billing team regarding client bills, from draft bills to final bills;
- Coordinate with collection team where required regarding clients' requests.
- Act as the contact point for direct supervisor for both internal as well as external stakeholders;
- Assist in promoting our service to clients and potential clients, e.g. coordinate with marketing staff and assist in organization conferences and seminars, arranging client visits and send out promotional materials;
- Assist with preparing and translating other internal reports;
- Organize and maintain the office filing/logistic system;
- Organize and store paperwork, documents and computer-based information;
- Receive, distribute and arrange in-out letters, faxes, mails, packages, documents for direct supervisor;
- Photocopy, scan and print documents.
- Any other duties as may reasonably be assigned on a daily basis.
**Requirements**:
- Bachelor’s degree, preferably in English or Business Administration, Economics or relevant area;
- At least five years of working experience in an administrative position; preferably in multinational companies;
- Very good command of English; Speaking another language, such as Japanese, Korean, or Chinese, would be an added value.
- Ability to multitask and organize daily workload by priorities;
- Ability to meet deadlines in a fast-paced and quickly changing environment;
- Excellent time management skills;
- Well-developed organisational skills;
- Attention to detail;
- Good interpersonal and communication skills;
- Display of professional discretion and maturity;
- Good resilience under pressure.
-
Executive Assistant
3 months ago
Hà Nội, Vietnam Maximus Health, Inc. Full time**Company is based in Santa Monica, CA** **Position is Remote** **Maximus** is looking for a high-caliber Executive Assistant to be a crucial part of ensuring Maximus runs and operates smoothly at the highest level. Working directly with our CEO while supporting other members of the C-Suite to prioritize day to day admin tasks, scheduling, and...
-
Assistant Executive Housekeeper
6 days ago
Hà Nội, Vietnam Khách Sạn Dusit Le Palais Tu Hoa Hanoi Full time**Hạn nộp**: 31/12/2024 Mức lương: Thỏa thuận Nộp hồ sơ ứng tuyển THÔNG TIN CƠ BẢN Số lượng 1 Nơi làm việc Quận Tây Hồ - Hà Nội Giờ làm việc Khác Loại hình Khách sạn/ Khu căn hộ Ngành nghề Buồng phòng Vị trí Trợ lý, thư ký Cập nhật 10/12/2024 17:06 MÔ TẢ CÔNG VIỆC **Primary...
-
Executive Assistant to CEO
2 months ago
Hà Nội, Vietnam Công ty Cổ Phần Truyền Thông và Giải Trí HG Media Full time**DESCRIPTION OF WORK**: 1. Strategic planning support - Advise the CEO on the development and implementation of strategic plans to achieve the organization's overall objectives. - Conduct necessary research and analysis to support strategic decision-making and business development efforts. 2. Project management - Directly manage and supervise assigned...
-
Assistant Executive
1 day ago
Hà Nội, Vietnam Công Ty Luật TNHH Baker & McKenzie (Việt Nam) Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) - Actively manage direct supervisor's calendars, schedule meetings, coordinate travel arrangements and support with external/internal events; - Schedule meetings and manage an extremely active calendar of appointments for direct supervisor; - Arrange complex and detailed travel plans, itineraries,...
-
Project Management Lead Assistance to Board of
1 month ago
Hà Nội, Vietnam Aon Corporation Full timeProject Management Lead cum Assistance to Board of Directors We're hiring! Aon Vietnam is currently recruiting a Project Management Lead cum Executive Assistant to CEO to join our team in Ho Chi Minh. **Aon is in the business of better decisions** At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an...
-
Assistant Director of Sales
2 months ago
Hà Nội, Vietnam Marriott International, Inc Full time**Additional Information** **Job Number**24177320 **Job Category**Sales & Marketing **Location**JW Marriott Hotel Hanoi, No 8 Do Duc Duc Road, Hanoi, Ha Noi, Viet Nam **Schedule**Full Time **Located Remotely?**N **Position Type** Management **JOB SUMMARY** Assists in leading the property’s segmented sales effort (e.g., group, transient, association,...
-
Personal Assistant
3 months ago
Hà Nội, Vietnam Prudential plc Full timePersonal Assistant Prudential's purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business,...
-
Executive Assistant
4 weeks ago
Hà Nội, Vietnam Motorola Solutions Full time**Company Overview**: At Motorola Solutions, we're guided by a shared purpose - helping people be their best in the moments that matter - and we live up to our purpose every day by solving for safer. Because people can only be their best when they not only feel safe, but are safe. We're solving for safer by building the best possible technologies across...
-
Assistant Director of Sales jw Marriott Hotel Hanoi
2 months ago
Hà Nội, Vietnam Marriott International, Inc Full time**Job Number** 24177320 **Job Category** Sales & Marketing **Location** JW Marriott Hotel Hanoi, No 8 Do Duc Duc Road, Hanoi, Ha Noi, Viet Nam VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Assists in leading the property’s segmented sales effort (e.g., group, transient,...
-
PMO Assistant
3 months ago
Hà Nội, Vietnam Niteco Full timeThe role of the **PMO Assistant (Project Management Office Assistant) **is to support day-to-day operations of the Project Management Office and ensure excellent PMO process adherence. The PMO Assistant will be reporting to PMO Team Lead and responsible for, but not limited to: **JOB DESCRIPTION**: - Coordinate PMO activities: - Manage Project resource...
-
PMO Assistant
2 months ago
Hà Nội, Vietnam Niteco Vietnam Company Limited Full timeThe role of the **PMO Assistant (Project Management Office Assistant) **is to support day-to-day operations of the Project Management Office and ensure excellent PMO process adherence. The PMO Assistant will be reporting to PMO Team Lead and responsible for, but not limited to: **JOB DESCRIPTION**: **Coordinate PMO activities**: - Manage Project resource...
-
Payroll Assistant
1 month ago
Hà Nội, Vietnam Forvis Mazars Full timePayroll Assistant Advisory services Mazars Vietnam is an international Audit, Accounting, Tax and Advisory services company present in Vietnam since 1994. We focus on providing value-added financial consulting services which aim at creating a strong competitive advantage for our clients in a rapidly changing environment. Join the 50,000+ audit and...
-
Business Developer Assistant
2 months ago
Hà Nội, Vietnam Trident Digital Full time**Trident Digital is looking for ONE Full-Time Business Developer Assistant to Add to Our Team!** **Type of Employment: Full-Time Position** Since business development is a key position in the company, your role will significantly contribute to the team’s success. **[YOUR RESPONSIBILITIES IN ORDER OF PRIORITY]** Responsibility 1 - Outreach: -...
-
Assistant Director of Sales
3 weeks ago
Hà Nội, Vietnam ANGSANA QUAN LẠN HẠ LONG BAY HOTEL & RESORT - CHI NHÁNH CÔNG TY CỔ PHẦN VIGLACERA VÂN HẢI Full time**Hạn nộp**: 30/12/2024 Mức lương: Thỏa thuận Nộp hồ sơ ứng tuyển THÔNG TIN CƠ BẢN Số lượng 1 Nơi làm việc Quận Nam Từ Liêm - Hà Nội Giờ làm việc Giờ hành chính Loại hình Khách sạn/ Khu căn hộ Resort/ Khu Du lịch Nhà hàng/ Bar/ Pub Ngành nghề Kinh doanh & tiếp thị Vị trí Giám đốc,...
-
Project Assistant
2 months ago
Hà Nội, Vietnam Alpaca Vietnam Full time**Mô tả công việc**: (Mức lương: Đến 22 triệu VNĐ) Are you ready to be a key member of Agile teams in a fast-paced, innovative environment? Join Alpaca Vietnam as a Project Assistant and play a critical role in driving the success of our Core Insurance product. You’ll work closely with Delivery Managers and project teams to ensure smooth...
-
Admin Executive
3 months ago
Hà Nội, Vietnam GemCommerce Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) Manage the day-to-day administrative tasks: Document handling, scheduling, office management, financial tasks, support and management,... Oversee office operations, including the maintenance of office supplies, equipment, and facilities, Happy Lunch arrangement,... Collaborate with external vendors...
-
Assistant to The Bod
3 months ago
Hà Nội, Vietnam Công ty CP VH Edutech Hùng Vương - Vuihoc.vn Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) 1/ Calendar and Schedule Management: Manage the Vice President's calendar, prioritizing appointments, meetings, and travel arrangements. Schedule and coordinate meetings with internal and external stakeholders, ensuring timely communication and preparation. 2/ Translation and Communication: Provide...
-
Assistant Design Manager
2 months ago
Hà Nội, Vietnam Kumagai Gumi Co., Ltd. Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) 1/ General: Assistant Design Manager work closely with the Design and Construction team during the building process. They communicate with clients/and or his Boss to create building drawings, renderings or models, to meet client needs and comply with any local, state or federal regulations. Due to...
-
Cluster Commercial Executive
1 month ago
Hà Nội, Vietnam Hilton Full timeCluster Commercial Executive - Tru by Hilton Hanoi Station With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our...
-
Programme Assistant
3 months ago
Hà Nội, Vietnam VSF Full timeFor Vietnamese Stature Foundation (VSF) is a social foundation, operating for non-profit purposes, and contributing to the achievement of Sustainable Developments Goals (SDGs). To achieve this mission, VSF has implemented 05 core programs: (1) School Health Program; (2) Child Protection Program; (3) Young Talents Nurturing Program; (4) Act For Environment...