People Connection

7 months ago


Ho Chi Minh City, Vietnam WIZELINE Full time

**The primary purpose of the role**

The People connection and workplace specialist supports the entire employee lifecycle and assists the country lead in their day-to-day tasks.

This role is responsible for the function's operational support.

The role will execute People processes in Hiring, Onboarding, Administration, Compliance, Compensation, Benefits, and Offboarding. Simultaneously, it's required to manage the workplace's operations and immigration processes for staff and visitors.

**Key Accountabilities**

**Strategic level**
- Guarantee an integral service and a memorable experience in the employee life cycle.
- Provide timely responses and good customer service.
- Direct and timely communication with employees.
- Efficiently execute the office administrative tasks for the best employee experience.

**Operational Level**
- Executes all new hire processes and enrolls employees in the benefits corresponding to the contract (Catering, Medical Insurance, Payroll).
- Managing all HR operations and related policies, ensuring programs are launched and adopted, and ensuring 100 % data integrity of employee records and payroll. Ensure full legal compliance (e.g. labor & tax laws, etc.).
- Socializes with employees on our benefits programs, ongoing enhancements and answers employee questions.
- Follow up with the new hires until their benefits documentation has been delivered and is ready to be used.
- Assists with payroll administration.
- Off-boarding process administration.
- Serves as a resource for onboarding questions, employee resources, and other issues that may arise.
- Maintains the highest level of confidentiality in dealing with employee and company information.
- Maintain updated information in our HRIS (BambooHR).
- Provide general HR administrative support.
- Detailed activities of
- Payroll
- Social Security and PIT
- Liaise with the finance team for the reconciled reports and audit
- New Hires
- JIRA tickets
- Trello procedures
- Termination process
- Benefits administration
- Bamboo
- Time off administration
- Onboarding
- Manage the office's growth plan and proactively consult to the manager
- Take charge of the company's event facilities support and employee engagement activities
- Work effectively with vendors and stakeholders for the most efficient costs and communication
- Manage the immigration matters for staff and visitors (visa, work permit, resident card, hotel, ticket, etc.)
- Other tasks as assigned.

**Key relationships**

**Who & Why**
- Wizeliners: We are ambassadors and facilitators helping Wizeliners; guaranteeing an integral service and a memorable experience in the employee life cycle.
- People Country Leads: Collaborate with Global and Local people processes.
- People Partners team: Partner for support in global and local operative processes.
- Workplace team: Collaborate with Global and Local workplace processes.



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