Office & Administration Specialist
2 months ago
**Location**: Ha Noi
**Department**: Office Management
**Make A Real Difference at PropertyGuru.**
**Real **Aspirations. **Real **People. **Real **impact.
PropertyGuru is Southeast Asia’s leading PropTech company, and the preferred destination for over 41 million property seekers to connect with more than 63,000 agents monthly to find their dream home. PropertyGuru empowers property seekers with more than 3.2 million real estate listings in depth insights, and solutions that enable them to make confident property decisions across Singapore, Malaysia, Thailand, Indonesia, and Vietnam.
**Responsibilities**:
Overview of the Role:
Office Management Specialist’s role and responsibility is to organize and delivery office and administrative services to employees, contributing to creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
**Responsibilities**:
Reception:
Perform front-office tasks and ensuring daily operations, such as guest/ visitor welcoming, clerical tasks, overseas meeting rooms, answering phone calls etc.
Control In-Out
Office physical condition management:
Oversees office layout, office facilities/ assets, office security, 5S, hygiene, cleanliness and ensure physical security operation in accordance with ISO and related requirements.
Make periodical office audit and ensure necessary maintenance and repair, and all equipment, tools are in proper conditions.
Propose office rules and ensure compliance.
Office supplies/ services:
Control and ensure providence of office supplies and internal services such as stationery, water, logistics, travelling, courier, etc.
Business Trips/ Visa/ Work Permit:
Arrange accommodation/ transportation, travel insurance, etc. for employee business trips.
Employee health & safety: Organize annual health check and other health caring-related activities for employees; make plan and implement annual firefighting operation activities.
Employee welfares and events: Assist staff activities and deliver welfares to employees.
Budget and Expenditure Control/ Vendor Management:
Control administrative expenses.
Manage vendors/ contracts, do negotiations for the best cost and service efficiency
Ensure that all items are invoiced and paid on time
Performs other tasks assigned by Team Lead, Manager
**Requirements**:
Bachelor’s Degree
At least 1 year of experience in a similar position
Good at English
Excellent planning, time management skills, be a multi-tasker,
Having customer-oriented mindset and good at interpersonal and communication skills
Can work onsite at office on weekdays
- PropertyGuru Group is an equal opportunity employer committed to fostering an inclusive, innovative an learning environment with the best employees. Therefore, we provide employment opportunities without regard to gender, identity, race, religion, nationality, age, marital status, disability, or any other protected status, per applicable law. If there is anything we can do to help ensure you have a comfortable and positive interview experience, please let us know._
**Advertised**: 21/03/2024
**Hiring Start**:16/04/2024
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