Office Administrator

1 week ago

Hanoi, Hanoi, Vietnam Công Ty TNHH Navitas Việt Nam Full time

Mô tả công việc:

(Mức lương:
Thỏa thuận)

Overview and Objectives of the Position:

The Office Administrator will support the day-to-day running of the office by providing a wide range of operative and administrative services that cover administrations, IT and property support services, and the interaction with the specialist teams and external providers associated with these functions.

The Office Administrator will also provide support to the team by being a point of contact for visitors to the office, overseeing the procurement of goods and services for the office, managing logistics, and providing other support for the team in relation to events.

The Office Administrator will support Navitas Team in preparation of conferences, events, training, or employee engagement activities and other related activities assigned by Line Managers.

The holder of this role will have high-level administration skills, and be diligent, ethical, organized, and a self-starter.

Key Relationships:
Internal

  • Operations Manager


 Regional Manager
  • North Vietnam, Cambodia & Laos


 Regional Director
  • Indochina
  • Finance Manager
  • Navitas IT
  • Senior/Student Recruitment Managers
External

  • Agents
  • Students
  • Visitors to the office
  • Supplier/Vendors

Principal Accountabilities:

  • Assist with the daily operational activities, takes daytoday direction from the Operations Manager and Regional Manager on supporting the team needs and ensuring wideranging office support services.
  • Support operational processes in a way that is compliant and managed efficiently, meeting key deadlines.
  • Prepare and maintain operations documents and reports, including petty cash book & payment request list, review supporting documents/contracts with suppliers, reconcile courier & freight charge/transportation/flight & another fee to provide cross charge details.
  • Compliance with security and health & safety procedures.
  • Perform administrative tasks, such as mailing receipts, answering phones, scheduling meetings, being the key point of contact for all internal and external visitors to the office, etc.
  • Manage office supplies and the maintenance of office equipment, procuring where appropriate office services and equipment.
  • Interface with Navitas IT in supporting IT to staff.
  • Assist with English test schedule arrangement, supervise placement tests & get score results when needed.
  • Follow all processes efficiently and deliver excellent service to internal and external stakeholders.
  • Assist in the preparation and execution of conferences, events, training, or employee engagement activities.
  • Coordinate marketing events, including overseeing logistics, managing registrations, coordinating with vendors, creating itineraries, and ordering marketing collateral.
  • Other duties as assigned

Chức vụ:
Nhân Viên/Chuyên Viên

Hình thức làm việc:
Toàn thời gian

Quyền lợi được hưởng:

According to company policy

Yêu cầu bằng cấp (tối thiểu): Đại Học

Yêu cầu công việc:

Knowledge, Skills, and Experience

  • Bachelor's degree preferred
  • Experience in office management or an administrative role
  • Strong organizational skills, as well as attention to detail
Essential Requirements

  • Good written and verbal communications skills
  • Good organizational and time management skills
  • Proficiency in Microsoft Office, administrative & IT skills
  • Ability to multitask and prioritize
  • Ability to work with mínimal supervision
  • High attention to detail
Key Performance Indicators

These are the typical indicators that measure success in the role:

  • Accurate and timely recording of office-related operations
  • Continuous improvement of compliancebased processes
  • Office equipment and facilities provided within budget
  • Staff satisfaction ratings

What we can offer you:

  • Career progression and professional development pathways
  • A strong, positive, and valuesdriven workplace culture
  • Collegial and collaborative environment with a commitment to education
  • Access to, and support from, a comprehensive and experienced sales and marketing workforce
  • Mobility within the business and global locations

Yêu cầu giới tính:
Nam/Nữ

Ngành nghề:
Hành chính Văn phòng,Hành Chính/Văn Phòng

Đại Học
Không yêu cầu

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