Personal Assistant to CEO Vietnam

3 weeks ago

Ho Chi Minh City, Vietnam Standard Chartered Full time

**Job***: Business Support, Management & Efficiency

**Primary Location***: Asia-Vietnam-Ho Chi Minh

**Schedule***: Full-time

**Employee Status***: Permanent

**Posting Date***: 12/Jun/2023, 2:18:03 AM

**Unposting Date***: Ongoing

**Role Responsibilities**

To assist CEO to day-to-day run bank smoothly

**Secretaries**
- Manage CEO’s schedule - Arrange agendas, meetings, trips, etc.; regularly update schedules; meeting reminders
- Understanding of SCB systems - Travel & Expense, eProcurement, One IT, G&E
- Review all documents before obtaining CEO’s approval/sign off
- Maintain executive files - correspondence files, document files, personal office files
- Coordinate with CABM for townhall, bank’s events

**Executive Assistance**
- Ensure daily flow of information from CEO office, make sure the discipline is totally controlled and advised
- Manage workflow and communications with appropriate individuals internally and externally
- Develop and maintain professional working relationships with senior contributors in organization. This will include appropriate handling of confidential and non-confidential information
- Working closely with Exco/business heads and CEO’s BPM
- Support BPM with relevant projects if required
- Company seal support/back up to CoSec
- Lead coordinator for the PAs if and when required.
- Lead coordinator for regional travel with overseas PA for major documents and direction

**Governance**
- Check and ensure all documents that go through CEO office are in compliance and under Group Code of Conduct

**Key measurable**
- Good administrative & organisational skills
- Efficient secretariat support to CEO
- Smooth flow of communication/ correspondences
- Maintaining robust controls and monitoring actions
- Cascade and live the Bank’s Values
- Undertake special projects / assignment where necessary
- Self-motivated to work with minimum supervision
- Understanding of policies and procedures

**Regulatory & Business Conduct**
- Display exemplary conduct and live by the Group’s Values and Code of Conduct.
- Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.

**Key stakeholders**
- Executive Committee, Vietnam Leadership Team, Regional Offices
- Excellent interpersonal, communication and organisational skills
- Strong combination of maturity, professionalism, creativity and drive
- Hard working with high responsibility to process integrity, diplomacy and persuasion
- Strong time management and problem solving skills
- Practise the Brand Values at all times
- Self-motivated to work with minimum supervision
- Good administrative & organisational skills
- Excellent writing and proofreading skills, proficient in oral and written communication by English
- Detailed and customer service oriented
- Bank’s product knowledge
- Understanding of policies and procedures
- Computer / PC skills

**Role Specific Technical Competencies**
- Internal comms
- Stakeholder management
- Planning, coordination and Scheduling
- Communication and Influencing skills
- Personal effectiveness
- Business facilitation

**About Standard Chartered**

We're an international bank, nimble enough to act, big enough for impact. For more than 160 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents. And we can't wait to see the talents you can bring us.
Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion. Together we:

- **Do the right thing** and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
- **Never settle,** continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
- **Be better together,** we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

**In line with our Fair Pay Charter,** we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.
- **Core bank funding for retirement savings, medical and life insurance,** with flexible and voluntary benefits available in some locations
- **Time-off** including annual, parental/maternity (20 weeks), sabbatical (12 weeks maximum) and volunteering leave

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