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Sales Administrator

7 months ago

Hanoi, Vietnam Công Ty TNHH America Indochina Management Vietnam - AIM Full time

**Mô tả công việc**:
(Mức lương: Thỏa thuận)

1. Sales support in HCM and HN:

- Prepare samples, sample board, tender docs (soft copy and hard copy)
- Support on all docs printing, signing by BOM then sending out for both HCM and HN if any
- Costing (for final stage / contract stage / revise if any)
- Quotation for small jobs / stock sales if urgent to support Sales team / DM
- Draft Contract with clients
- Filing hard copy and scan soft copy docs for recording, tracking
- Making Invoice report / contract report in Excel file monthly
- Keep tracking all information to dashboard

2. Working with Sub cons/ Installers:

- Draft Contract with Subcon
- Printing, sending contracts to Subcon and scan to record
- Coordinate with F&A, Salesman, Project to claim payment

3. Follow up related Logistics activities:

- Preparing PO, revised PO per accountant request, submit relating docs
- Follow shipment with Logs team, inform ETD-ETA to sales team / clients

4. Coordinate with F&A department for related tasks:

- Bonds (advance payment, performance bond, payment bond, warranty bond, etc.)
- Create SO and send to accountant and warehouse for goods delivery to site
- Provide status of receivables / aging inventory
- Coordinate with DM/Accountant using/update Odoo to Send Sales rolling forecast to accountant 2 times of months per Manager’s template
- Prepare / Revise & submit document for project; subcon's payable issue

5. Support and collaborate with Project Team during project:

- Prepare prelim sheet from Site Sup when project admin is overload
- Send handover sheet for project team after signed contract
- Check sample of local materials for sales team to submit for clients
- Assist PT on TDS, product information, claim docs in needed

6. Warehouse management:

- Provide goods’ information (size, picture, weight, MSDS)
- Arrange goods delivery to site
- Check delivery cost from warehouse to client’s site to provide admin
- Provide label of product description in Vietnamese for inland transportation

**Chức vụ**: Nhân Viên/Chuyên Viên

**Hình thức làm việc**: Toàn thời gian

**Quyền lợi được hưởng**:

- Having chances to get attractive company bonus every month/year
- Company trip once a year + Joining party
- Salary and position is reviewed 1 time a year
- Bonus by individual ability and company’s performance.
- Social insurance, health insurance, unemployment insurance and other benefits
- Dynamic and sociable working environment.

**Yêu cầu bằng cấp (tối thiểu)**: Cao Đẳng

**Yêu cầu công việc**:

- Can communicate in English and Vietnamese
- Proactive, careful, well organized, detail-oriented, highly resourceful and follow up skills
- Good problem solving and analytical skill
- Willing to learn, multiple tasks and be able to work in a fast - paced environment
- Good at time management and planning skills
- Work independently as well as in a team

**Yêu cầu giới tính**: Nam/Nữ

**Ngành nghề**: Chăm Sóc Khách Hàng,Hành chính Văn phòng,Hành Chính/Văn Phòng

Cao Đẳng
Không yêu cầu