Residences Administrative Specialist

5 days ago

Hanoi, Vietnam Marriott International, Inc Full time

**Job Number** 24096568

**Job Category** Administrative

**Location** The Ritz-Carlton Residences Hanoi, 22 Pho Hang Bai, Hang Bai, Hoan Kiem, Hanoi, Viet Nam, Viet Nam VIEW ON MAP

**Schedule** Full-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Non-Management

**Residences Administrative Specialist works across to support administrative needs. Whether providing administrative support (e.g., preparing documents using word processing, spreadsheet, database, or presentation software), or serving as the point of contact for vendors, our Administrative Specialist gets the job done. They are critical to ensure smooth operations throughout the entire property.**

**CRITICAL TASKS**:
**General Administration**
- Open, read, and prepare answers to routine letters.
- Locate and attach appropriate files to incoming correspondence requiring replies.
- Take and distribute meeting minutes to appropriate individuals.
- Handle incoming and outgoing mails.
- Handle administrative tasks to ensure smooth operations and employees’ satisfaction.
- Involve in Human Resources’ activities for Employees

**Communication and Administration**- Speak to residents and co-workers using clear, appropriate and professional language.
- Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
- Talk with and listen to other employees to effectively exchange information.
- Discuss work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public areas of the property.
- Prepare and review letters, memos, and other documents using word processing, spreadsheet, database, or presentation software, verifying accuracy and completeness.

**Computers/Office Equipment**
- Transmit information or documents using a computer, fax machine, mail, and other shipping services (e.g. FedEx, UPS).
- Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservation and answer inquiries from guests.
- Operate standard office equipment other than computers such as telephone, fax, photocopier, calculator, and electronic peripherals.
- Enter or revise property information in a variety of Marriott systems

**Working with Others**
- Support all co-workers and treat them with dignity and respect.
- Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.

**Physical Tasks**
- Stand, sit, or walk for an extended period of time or for an entire work shift.
- Enter and locate work-related information using computers and/or point of sale systems.
- Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

**Policies and Procedures**
- Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
- Maintain confidentiality of proprietary materials and information.
- Protect the privacy and security of guests and coworkers.
- Follow company and department policies and procedures.
- Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.

**BENEFITS**:

- Become a member of our Ladies and Gentlemen at the first legendary The Ritz-Carlton property in Vietnam
- Become a member of the leading global hotel company Marriott International
- Training and development courses from Marriott International
- Career development opportunities at all properties in the company
- Competitive attractive salary and remuneration
- Contribution to mandatory insurance based on 100% of salary, starting from the probation period
- 2 OFF days/ weeks and Annual leave and Paid leave on special occasions
- Gifts for associates on special occasions
- Associate Discount Program on rooms and food at over 30 brands of Marriott International worldwide
- Associate Engagement activities throughout the year
- Other benefits as per the property’s policy

**REQUIREMENTS**:

- Graduate with a diploma or bachelor's degree
- Interpersonal Skills: Customer Service Orientation, Team Work, Interpersonal Skills, Diversity Relations
- Computer Software: Microsoft Office
- Organization: Detail Orientation, Multi-Tasking, Time Management, Planning and Organizing
- Fluent in English
- Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law._

At more than 100 award-winning properties worldwide, The Ritz-Carlton La

  • Administrative Specialist

    3 weeks ago

    Hanoi, Vietnam Công ty TNHH MTV Nhà máy May Mặc Đức Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Providing administrative services for the project, particularly in the areas of event management, contracting, procurement and accounting; Support the projects in procurement of goods and services in line with GIZ's rule and regulations; Manage and monitor all contracts within the Agriculture Unit,...

  • Administrative Assistant

    4 weeks ago

    Hanoi, Vietnam United Nations Full time

    The UN Secretary-General launched on 1 January 2019 a bold and new global reform which repositioned the UN Development System to deliver more effectively and efficiently with the achievement of the 2030 Agenda and the Sustainable Development Goals (SDGs). As part of this reform, UN Resident Coordinator Offices (UN RCO), under the leadership of an empowered...

  • Contract Logistics Administration Specialist

    5 days ago

    Hanoi, Vietnam Kuehne+Nagel Full time

    ou will be part of our Contract Logistics team, adding your expertise + skills to the delivery of Customer + Operational Excellence. - ** Your Role **:Your primary objective will be to provide administrative support across our warehouse +/or distribution activities through a number of different tasks. You will do this by working with a variety of internal +...

  • Part-time Marketing Specialist

    4 days ago

    Hanoi, Vietnam LineCentury Full time

    **Job Title: Part-Time Marketing Specialist** **Company: LineCentury** **Location: Hanoi, Vietnam** **Responsibilities**: - Develop and implement marketing strategies - Create social media content and copywriting - Collaborate with team on marketing plans and campaigns - Monitor and analyze marketing initiatives - Manage a small marketing...

  • Office Administrator

    2 weeks ago

    Hanoi, Vietnam Công Ty TNHH Navitas Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Overview and Objectives of the Position: The Office Administrator will support the day-to-day running of the office by providing a wide range of operative and administrative services that cover administrations, IT and property support services, and the interaction with the specialist teams and...

  • Administrative Assistant

    3 weeks ago

    Hanoi, Vietnam PermitFlow Full time

    **About PermitFlow**: We’ve raised $5.5m+ led by Initialized Capital, Y Combinator, and the founders and executives from Zillow, PlanGrid, Thumbtack, Opendoor, Bluebeam, Uber, Twitter, HubSpot, Procore, Yelp, Brex, and more. Our team is remote first and consists of architects, structural engineers, permitting experts, and workflow software specialists,...

  • Assistant Intern to Deputy Resident Representative

    2 weeks ago

    Hanoi, Vietnam United Nations Development Programme (UNDP) Full time

    **LOCATION**: Ha Noi, VIET NAM **TYPE OF CONTRACT**: Internship **STARTING DATE**: **APPLICATION DEADLINE**: 26-Jun-24 (Midnight New York, USA) **POST LEVEL**: Intern **DURATION OF INITIAL CONTRACT**: **TIME LEFT**: 7d 13h 54m **LANGUAGES REQUIRED**: English **EXPECTED DURATION OF ASSIGNMENT**: **Background**: On the ground in about 170 countries and...

  • Pit Specialist

    4 weeks ago

    Hanoi, Vietnam Công Ty TNHH LG DISPLAY Việt Nam - Hải Phòng Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - Calculate PIT for foreign employees, make acclaration, make payment monthly & quarterly - Register Tax Code for employees & their dependent - Collect other incomes, house fee.... - Collect & print stamp in - out to define resident situation for foreign employees - Make PIT finalization, prepare &...

  • Administrative Assistant

    1 day ago

    Hanoi, Vietnam U.S. Mission Vietnam – U.S. Embassy In Hanoi Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) BASIC FUNCTIONS OF THE POSITION Incumbent of this position will be the Consular Section’s office manager and concurrently be solely responsible for all management and administrative functions in the Consular Section. Under the supervision and guidance of the Countrywide Consular...

  • Senior Infrastructure Specialist

    5 days ago

    Hanoi, Vietnam Intrepid Travel Full time

    **Senior Infrastructure Specialist** As the largest travel B Corp globally Intrepid creates positive change through the joy of travel by offering sustainable, experience-rich travel and providing the best travel experiences ever, for both the people and the planet. Travel to us is a force for good and we want to be the best travel company not just in the...

  • Sales Specialist

    3 weeks ago

    Hanoi, Vietnam ABB Full time

    **Sales Specialist**: **Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking...

  • Ga Specialist

    4 weeks ago

    Hanoi, Vietnam Công Ty TNHH Samsung SDS Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) We are looking for GA Specialist. RESPONSIBILITY: - Support all SDSV general task - Control office equipment and payment for general expenses (security fee, taxi, stationery, shuttle bus, rental car,...) - Draft the review, advisement/ compilation of current procedure/regulation or new ones to...

  • Senior IT Specialist

    3 weeks ago

    Hanoi, Vietnam NavigosSearch Full time

    **What We Can Offer**: - Perform support users for all kind of user’s SAP/Application of issues/incident requests. - Train users how to use functions/ modules about SAP/ Application - Observe and analyze the current business processes of user’s demand; recommend/ verify supplier’s solution to ensure meet users' need/ company’s requirements; perform...

  • Sales Specialist

    1 week ago

    Hanoi, Vietnam ABB Full time

    **Sales Specialist**: **Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking...

  • Senior Database Administration Specialist

    5 days ago

    Hanoi, Vietnam One Mount Group Full time

    One Mount Group - Tower 2 (T26) Times City, 458 Minh Khai, Hai Ba Trung, Ha Noi- Five Star Tower (Up Coworking), 28bis Mac Dinh Chi, Ho Chi Minh., District 1, Ho Chi Minh- At office- Posted 7 hours ago- Skills: - MySQL- Database- Oracle**Top 3 reasons to join us**: - Môi trường đẩy nhanh phát triển năng lực - Nơi quy tụ nhân tài người...

  • Systems and Configuration Administrator

    4 weeks ago

    Hanoi, Vietnam Discova Full time

    **Job no**: 518334 **Brand**: Discova **Work type**: Full time **Location**: Hanoi, Vietnam, Bangkok, Thailand, Kuala Lumpur, Malaysia **Categories**: Wholesale & Product **Systems and Configuration Administrator** **About The Opportunity** The Systems and Configuration will be responsible for managing and maintaining the Discova Salesforce platform...

  • IT Specialist

    2 weeks ago

    Hanoi, Vietnam Niteco Full time

    **_#Location: Ha Noi#_**: We are looking for an IT Specialist to strengthen further our service in digital transformations. The IT Specialist shall support managing infrastructure and systems for the whole company and our global clients. **JOB DESCRIPTION**: The main responsibilities of the IT Specialist include: - Design and implement an architecture that...

  • IT Specialist

    7 days ago

    Hanoi, Vietnam Niteco Vietnam Company Limited Full time

    **_#Location: Ha Noi#_**: We are looking for an IT Specialist to strengthen further our service in digital transformations. The IT Specialist shall support managing infrastructure and systems for the whole company and our global clients. **JOB DESCRIPTION**: The main responsibilities of the IT Specialist include: - Design and implement an architecture that...

  • Sales Specialist Intern

    4 weeks ago

    Hanoi, Vietnam ABB Full time

    **Sales Specialist Intern**: **Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are...

  • Website Administrator

    1 day ago

    Hanoi, Vietnam Positive Thinking Company Full time

    At the **Positive Thinking Company**, we are looking for your talent to strengthen and grow our community of software product engineering experts. Join a company that values you, building and growing its presence and giving you the opportunity to express your talents, share your passion and communicate your ideas. So, would you like to join **Next Practice...