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HR Generalist

1 month ago

Ho Chi Minh City, Vietnam Payreto Full time

**POSITION OVERVIEW**

The HR Generalist is responsible for a variety of HR tasks and responsibilities in an organization, involvement in employee engagement programs, and ensuring compliance with HR regulations. The job may also involve participating in employee training programs, coordinating with other departments to address HR-related issues, and handling employee relations concerns.

**WHAT WILL YOU DO?**
***
**Employee Onboarding**
- Oversees the whole employee and intern onboarding process and coordination with all appropriate departments/teams
- Monitors the preparation of 201 files for Payreto Vietnam
- Supervises the handling of administrative tasks for onboarding, including entering data into the HR Information System, auditing for accuracy and compliance, and monitoring the submission of pre-employment requirements

**Employee Offboarding**
- Conducts exit interviews
- Tracks the progress of the entire offboarding and clearance process

**Employee Relations**
- Researches the best practices to address and protect the Company from existing and rising problems
- Drafts company policies and presents to Management for approval
- Drafts essential forms and corresponding guidelines
- Establishes supporting process flow for policies
- Monitors the implementation of all existing policies
- Maintains and updates policies and programs based on recent updates of laws and their relevance based on the change in times
- Organizes and reviews records and reports of grievances and disciplinary measures
- Investigate submitted incident reports and collect pieces of evidence
- Draft notices such as NTEs, NODs, and memoranda
- Conducts administrative hearings and handles end-to-end disciplinary process
- Prepares announcements and cascades HR-related policies and programs
- Advises and trains managers and supervisors in best employee relations practices and strategies for handling supervisor problems and employee grievances
- Counsels managers and employees regarding grievances and employee concerns
- Monitors the accomplishment and conduct of performance evaluations of all employees
- Analyzes data on employee performance to create programs that develop and maintain high employee performance
- Advises leaders on measures to take to improve performance
- Guides managers in setting Key Performance Indicators along with the VP People
- Monitors employees’ career plans and succession management
- Oversees and checks the drafting of pertinent documents regarding employee regularization, demotion, promotion, legal transfer, and temporary transfer for rank-and-file employees
- Monitors adherence to employee contracts such as project employment duration, probationary period, interim period, temporary assignment, etc.
- Ensures the company’s compliance with Philippine Labor Laws and Regulations
- Assesses labor negotiation risks and recommends the best course of action
- Mediates discussions and reconciles conflicts between the employer and employee
- Consolidates and prepares documents to comply with audit findings

**Training Facilitation and Coordination**
- Selects appropriate training methods or activities (e.g. simulations, mentoring, on-the-job training, professional development classes)
- Prepares facilities to be used for training, including visual aids and other materials
- Maintains and updates curriculum database and training records
- Manages and maintains the company’s Learning Management System and in-house training facilities and equipment
- On-boards new hires and assigns them to training sessions
- Presents in-person and online training sessions
- Works with the stakeholders to define, improve, and perform the Training Needs Analysis, learning objectives, evaluation process, etc.

**Employee Engagement**
- Oversees the performance of administrative tasks to support company events
- Tracks the planning and execution of employee wellness and engagement initiatives with the coordination of respective department heads and team leads

**Employee Support**
- Drafts company policies following Occupational Safety and Health Standards by DOLE
- Advises the company’s OSH team on how to improve employee health and safety given the current government rules and regulations
- Spearheads the implementation of OSH policies
- Oversees tasks and updates of the Employee Support team
- Aids in creating a conducive workplace for employee productivity by ensuring all office supplies and equipment are complete and well-maintained

**Additional Duties**:

- Accomplishes other tasks as may be assigned by the immediate supervisor/manager
- Other HR facets such as recruitment, timekeeping, compensation & benefits, and payroll will also be assigned on a need basis
- Recommends and proactively implements opportunities for increased departmental efficiency

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