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Office Assistant

2 months ago

Hanoi, Vietnam Copenhagen Offshore Partners AS Full time

Join us, a rapidly growing and expert team leading the development and construction of offshore wind projects around the world. At Copenhagen Offshore Partners (COP), we operate in a fast-paced and exciting environment, working smart, collaboratively, and empowering our people with the skills, experience, and trust, to make a difference - on the job and for our renewable energy future.

We are a dynamic, high growth company with a highly motivated, diverse, and skilled workforce driven by making a positive impact on the planet. It is such an exciting time to come onboard, with many opportunities to help create and implement new initiatives from a ‘green fields’ space.

**To support Vietnam in meeting its Net-Zero commitment in COP26 and minimize the impacts of climate change, we are looking for a passionate Office Assistant to join our team of industry experts to support the development of offshore wind projects in Vietnam.**

This a unique and challenging opportunity for a competent Office Assistant where you will become an integral part of the company and have distinct area responsibility for our projects in Vietnam, and the functioning of Vietnam’s head office in Hanoi. As our new Office Assistant, you will support the Office Manager in day-to-day office tasks, working with members of the team in a very modern, positive, and enthusiastic environment, within a friendly team.

The role will be based in our office in Hanoi, Vietnam on a local contract.

**Tasks & Responsibilities**
- Performs clerical duties including typing, filing, and maintaining filing systems either manually or electronically via cloud
- Operates office equipment including photocopiers, scanners, and other standard office services, including copying, scanning, sorting, mailing, and filing records related to office activities, business transactions, and other matters.
- Serve as the receptionist for the office, greeting visitors and partners
- Sorts incoming mail and delivers this to the required department or individual
- Manage calendars and schedule appointments/meetings, including any services required to support these
- Support Office Manager for administrative tasks including but not limited to aspects such as:

- Collecting quotes from reputable vendors for office equipment, office supplies, pantry, and refreshments
- Co-ordinate with vendors and follow up purchase orders on time for payments/invoicing, to be supported by the in-house finance team
- Organize travel by reservation accommodation and transportation (flight/vehicle) as required
- Coordinate internal/external events as necessary
- Perform other duties as required from time to time.

**Profile**

We work in an international environment, and it is therefore crucial that you possess excellent communication and interpersonal skills, as well as speak and write in English fluently. It is also considered a great advantage to have a substantial general understanding of different cultures.

**Further qualifications for this position include**:

- Minimum 2 years related professional work experience.
- Minimum degree (bachelor) level qualification
- Junior level is accepted, balanced by an enthusiastic and well-structured personality
- University graduate, major in English Language or related field
- Faithful, enthusiastic, dynamic, responsible, and active
- Being able to work independently and under pressure
- Ability to travel within Vietnam and overseas for a short time as needed (likely infrequent).
- A good understanding of working with different cultures is a bonus
- Have excellent communication and personal skills
- A global mindset with an ability to communicate clearly
- Perseverance with an ability to prioritize and execute tasks in order to meet deadlines
- Structured personality with good organizational skills.
- Ability to work independently on own initiative as well as being a good team player with an entrepreneurial mindset - proactive and supportive attitudes.
- Exceptional verbal and written communication skills in Vietnamese and English.
- Skilled in Microsoft Office (Word, Excel, PowerPoint, Outlook)

**About COP**

COP is a world leader in development and construction of offshore wind projects and works exclusively for one of the leading green infrastructure fund managers in the world, Copenhagen Infrastructure Partners (CIP). COP is developing projects in Europe, Asia, North America, and Australia, and is supported by offices in the United Kingdom, Denmark, France, Taiwan, Japan, Korea, the United States, Australia, Vietnam, Greece, Brazil, and Italy.

COP’s delivery model is focused on agile teams consisting of some of the best and most experienced professionals in the industry. We believe, that to deliver large-scale renewable projects successfully, it takes a highly engaged and empowered team with deep commercial, technical, regulatory, and legal skills. Therefore, we are looking to hire and train the best and future leaders and professionals of

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