Secretary Assistant
4 weeks ago
**Your key responsibilities**:
**1. Admin tasks (Main function)**:
- Book air ticket/hotel/car/meeting room;
- Plan annual budget, claim expenses and work with Finance team;
- Track monthly revenue and send report to the Department leaders.
**2. Events coordination**:
- Schedule for monthly webinars/quarterly seminars with strategic partners;
- Work with Branding team for marketing materials and approval internal process;
- Seminar’s on-site preparation and assistance.
**3. Membership group management**:
- Manage the frequency and quality of posting content on the group;
- Send reports on changes in the number of members in the group on a monthly basis and analyze the reasons;
- Initiate how to increase the number of members.
**4. Meeting coordination**:
- Department internal weekly meeting (pipeline review every Tuesday, Case Study sharing every Thursday)
- Quarterly Department meeting with other teams;
- Quarterly Department meeting with EY offices;
- Any ad-hoc meeting per requests from Department leaders.
**Requirements**:
- Fluent spoken and written Mandarin and ability to document work paper in English
- Well-organized, fast learner, pro-active, service-mindset
- Ability to work under pressure
- Able to deal with changes and detailed tasks
- At least 2 years experiences in Admin roles
**What We Look For**
What’s most important is that you’re dedicated to working with your colleagues as part of a high-performing team. You’ll need to thrive in picking up new skills as you go, so natural curiosity, a lot of questions and the confidence to speak up when you see something that could be improved are essential. If you’re ready to take on a wide range of responsibilities, and are committed to seeking out new ways to make a difference, this role is for you.
**What We Offer**
EY offers a competitive remuneration package where you’ll be rewarded for your individual and team performance. Plus, we offer:
- Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
- Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
- Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
- Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.
The exceptional EY experience. It’s yours to build.
**EY | Building a better working world**
EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.
Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.
Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.
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