Project & Communications Assistant

6 months ago


Ho Chi Minh City, Vietnam FHI 360 Full time

Main responsibilities:

- Project Coordination_- Provide project coordination support to the technical teams, and additional assistance during busy times.- Ensure Ho Chi Minh City office is well stocked, liaise with Operations and Finance to address needs.- Support the development of statements of work, requests for quotes, and consultant agreements.- Coordinate internal and external schedules, take meeting notes, and facilitate the use of technology during meetings.- Develop presentations and/or documents in support of project activities, procurement, and travel.- Track HIV test kit inventory.- Perform other relevant duties as assigned.
- Translation and Communications_- Translate technical and non-technical documents from English to Vietnamese and vice versa.- Adapt language (both English and Vietnamese) in project documents to ensure the vocabulary, tone, structure, and style align with the audience.- Create and maintain a project-related dictionary of terminology (English and Vietnamese) for project staff.- Provide interpretation for internal meetings, ability to provide simultaneous interpretation preferred.- Translate, review, and/or edit content drafted by non-native English and Vietnamese speakers.- Support the development and execution of events, communication campaigns, workshops, and meetings, and manage project reimbursements.

Experience and abilities for the position:
- University degree in English, communications, translation, or a related field.- Work experience in an administrative or translation role preferred.- Demonstrable skills in translation and interpretation of English to Vietnamese and Vietnamese to English.- Excellent skills in the Microsoft Office Suite including Word, PowerPoint, and Excel.- Interest in public health, the needs of minority communities, diplomacy, or public administration.- Excellent written and oral communication skills in both Vietnamese and English.- Ability to travel as necessary.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an

equal opportunity and affirmative action employer

whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a

competitive benefits package

, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.


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