Administrative Officer

2 weeks ago


Ho Chi Minh City, Ho Chi Minh, Vietnam PERSOLKELLY Vietnam Full time
Professional Enviroment

  • International Exposure

Key responsibilities:

  • Manage registration, documentation, and recordkeeping processes related to the Fund
  • Management Certificate granted by the State Securities Committee
  • Be in charge of logistic works for corporate events/ activities (e.g.
AGM, company trip, internal and corporate events, ) including:
facility selection, menu planning, transportation arrangements, preparing and distributing invitation, agendas, contract/ vendor negotiation and liaison,.... upon request of Office Manager

  • Handle printing corporate stationery (letterhead, envelope, name cards, ) to ensure sufficient and costeffective
  • Explore and propose service providers including office maintenance, doors access control system, office cleaning,... for the review of Office Manager
  • Input travel data into ESS for cost control of related HoDs and for checking monthly debit notes provided by travel agencies
  • Be responsible for logistic matters related to business travels for staff including air ticket and hotel bookings, visa, travel insurance,in according with the Business Travel Policy;
  • Arrange working visa/ work permit, entry visa, resident permits for expat employees and foreign visitors as and when needed;
  • Prepare monthly bills of travel expenses (air tickets, visa, hotel bookings, ), printing service, for the review and approval of Head of HR and Admin

Skills and qualifications required:

  • Education: College degree or higher
  • At least 3year experience in the similar position with multinational working environment
  • Female: from 28 to 32 years old
  • Good customer oriented, and skillful in MS Office (MS Word, MS Excel, MS Outlook)
  • Good communication abilities in both Vietnamese and English and detail oriented
  • Good negotiation skill is an advantage
  • Ability to work under high pressure, strong teamwork skills, and effective multitasking capabilities
588383
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