Administrative Officer

2 weeks ago


Ho Chi Minh City, Ho Chi Minh, Vietnam PERSOLKELLY Vietnam Full time
International Exporsure

  • Dynamic, supportive team
  • Competitive Package

Requirements:

- Advanced English (minimum: IELTS 6.5 / TOEIC 945 / TOEFL iBT 90, or equivalent) is a MUST HAVE requirement.

- Highly organized, diligent and personable.

- Japanese language ability is preferred, but not a requirement.

Day to Day Tasks

Recruiting support:

Support the firm's recruiting activities in Vietnam

This involves:
1. Coordinating & managing external recruiting relationships,

Compliance support:

1. Work with compliance team to craft documents for various entities in English.

  • Manage continuing education requirements for relevant company team members across multiple countries.
  • Track gifts and entertainment across multiple countries
  • Respond to Know Your Client (KYC) and Anti Money Laundering (AML) requests from the firm's various counterparties.
  • Review Expert Calls
  • Manage vendor contracts & non-disclosure agreements (NDA)
  • Assisting with submissions and meeting deadlines with various global regulators

Other non-Investment team support:

Offer secondary support when needed across other areas of business such as

  • Marketing (e.g., creating presentations), HR, IT
  • Vendor payments or invoices
  • Trip booking, meeting management
  • Onboarding team members
  • CV (Curriculum Vitae).
  • 23minute video introducing yourself in English (e.g., using a mobile phone).
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