Senior Admin Officer

2 weeks ago

Ho Chi Minh City, Ho Chi Minh, Vietnam Mekong Capital Full time

The Role:

  • The Workplace Experience Team (WE) is an Administrative team in the office with a vision to bring WOW experiences from all services in a professional workplace for Mekongers and external customers.

We are looking for a member to join us in realizing WE's vision that creates WOW experiences in Event logistics and the F&B domain.


  • You are an Event logistics, F&B domain expert and trusted member who will implement all requirements related to Event logistics, F&B. Other Mekongers just fully focus to create breakthrough results according to their roles

Accountability:


The Administration Officer is accountable for the following ongoing set of results, which are required to continuously propose improvements occasionally, under close supervision of the Center Manager.


1.

Event logistics:

  • Coordinate logistics for company events, including venue selection and equipment rental.
  • Ensure all event logistics are properly planned and executed and fulfil the event's intention.
  • Coordinate F&B arrangements for company events and meetings, including menu selection and catering arrangements.
  • Manage relationships with vendors and suppliers to ensure timely and efficient delivery of services.
  • Maintained accurate records of all event planning and expenses.
  • Monitor event budgets and work to ensure events are costeffective.
  • Provide excellent customer service to internal and external customers.

2.

Front Desk & Office Mailing:

  • Greet and assist visitors and provide excellent customer service, including serving drinks to visitors.
  • Answer phone calls and redirect them as necessary.
  • Perform administrative duties as needed, including delivery of letters, newspapers
  • Ensure the Front desk area is clean and presentable at all times.
  • Maintained inventory of front desk supplies, ordered supplies as needed, and maintained stock levels.
  • Prepare and send mail, including letters and packages
  • Track shipments and maintain accurate records of all mailing activity.
  • Monitor and maintain inventory of mailing supplies.
  • Troubleshoot any issues with the mailing process and work to resolve them.
  • Maintain knowledge of current postal regulations and ensure all mailings comply.

3.

Others:

  • Other admin tasks as assigned by Center Manager/ Task Manager from time to time
  • All the payments/related transactions are handled timely and correct.
  • The budget for all accountabilities is wellbuilt annually.
  • The company's server has all the necessary information (contracts, agreements, designs, pictures).
  • All the processes & guidelines for each accountability are composed and updated timely.
  • Risk management: ensure all risks that might occur in the domain this person in charge of are well projected and risk prevention plan generated and maintained quarterly.
  • Deliver expected results of any other accountabilities assigned to you by your mentor/task manager occasionally.

What You Will Need:

Working Experience:

  • Has at least 45 years of working experience in Events Planning and management from 5* hospitality, MICE (sale & operations in events of 5* hotel; premium event companies;
  • Customer services: high standard of customer services, do and provide services based on customer needs and preferences.
  • Event logistics and F&B: independently lead the arrangement of event logistics that include F&B that fulfill the intention and outcome
  • Very High standards Administrative: high standard reception etiquette (warm and engaging with customers)
  • Strong performer (moved up quickly in previous jobs) is preferred

Skills:

  • Multitasking: the ability to manage many and/or differing tasks and maintain productivity.
  • Excellent Project management skills including planning, and logistics management with the ability to meet deadlines
  • Strong communication in both English and Vietnamese, in both verbal and writing
  • Detailoriented, yet still organized around end results and intention
  • Know a lot of good restaurants and ability to select delicious & delicate foods and different cuisines & culture

Ways of Being:

  • Good listener and communicator
  • Good negotiator: influencing others
  • Openminded to learn and try on new things
  • Customer Service Mindset

  • Senior Admin Officer

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam AdNovum Full time

    What you're going to do:As a Senior Admin Officer, you shall be responsible for the events and admin tasks of Vietnam office and support similar tasks cross location in Singapore office.Administration Manage, purchase office stationery, office equipment, food and beverage Take care of office facility, assets to make sure it is in good condition Receive phone...

  • Senior Admin Officer

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Công ty TNHH Adnovum Việt Nam Full time

    Mô tả công việc:(Mức lương: Thỏa thuận)What you're going to doAs a Senior Admin Officer, you shall be responsible for the events and admin tasks of Vietnam office and support similar tasks cross location in Singapore office.Administration Manage, purchase office stationery, office equipment, food and beverage Take care of office facility,...

  • HR & Administration Senior Officer

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam AIP Foundation Full time

    VACANCY ANNOUNCEMENT:HR AND ADMINISTRATION SENIOR OFFICERAIP FOUNDATIONWHO WE ARE 50 passionate humans making the world a better place An inclusive and womenled nonprofit A blend of local and international employees implementing programs in Vietnam, Cambodia, and Thailand.HR & ADMINISTRATION SENIOR OFFICERDuty station: Ho Chi Minh City, VietnamStatus:...

  • Admin Officer

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam NIC HR Full time

    Maintain a clean and organized reception area Ensure professional & courteous greeting and assistance to visitors/ clients Answer all incoming calls and handle caller's inquiries Welcome, instruct & guide newcomers/visistors in the office Keep, maintain, distribute office supplies (stationery, pantry supplies, welcome kit, ink, water,etc). Ensure the good...

  • HR Admin and Officer

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam ZhenHub Full time

    Job Description:HR & Admin Officer responsibilities include processing employee data, updating and writing company policies, and managing the hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions.Ultimately, you will make sure all HR operations run smoothly.Responsibilities Maintaining...

  • HR and Admin Officer

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Knauf Vietnam Full time

    About KnaufKnauf is one of the world's leading manufacturers of modern insulation materials, drylining systems, plasters & accessories, thermal insulation composite systems, paints, floor screed, floor systems, construction equipment and tools. With more than 250 production facilities and sales organizations in over 86 countries, 35,000 employees worldwide,...

  • HR - Admin Officer

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Tialoc VietNam Ltd Full time

    The Admin & HR Officer will be responsible to ensure the efficient day-to-day operation of the office, and support the work of management and other staff as assigned by Admin/HR Manager. Responsible for task that liaise with government department for license, permit and others related matter for overall branches from time to time; Make timesheet accuracy and...

  • Office Admin Executive

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam AnyMind Group Full time

    What You Will Do: Be responsible for providing information and supervising outsourcing suppliers (office leasing, office sanitation, drinks,...) Make report of working time report of holidays and asset management Arrange all business trips, Allhands meeting, bootcamp trip for employees verifying travel request approvals (including air ticket, hotel, visa,...

  • Office Admin

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Niteco Full time

    _#Location:Ho Chi Minh city#_:JOB DESCRIPTIONThe role of an Office Admin is to manage Niteco offices in the best way, provide logistics and administrative service to employees and also contribute to build up company culture.The Office Admin will be responsible for, but not limited to:Office management: Answer and direct phone calls, take messages, coordinate...

  • Senior Admin Executive

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Công Ty TNHH Spring Production Full time

    Mô tả công việc:(Mức lương: Thỏa thuận) We are looking for a highly motivated Senior Admin Executive to take responsibilities for the smooth running of our offices where your professionalism, proactiveness, initiative and office proficiency is required.RESPONSIBILITIES Organize all company events (yearend party, company trip, charity event,...

  • Receptionist Admin Officer

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Chailease Full time

    Mô tả công việc1.1 Reception: Greet clients, and visitors and direct them to desired contacts. Take messages when the call receiver is not available. Manage incoming mail/stationery and outgoing mail effectively to ensure proper of their expenses charges.1.2 Administration: Make office expense payments. Arrange cars/taxis for employees to visit...

  • Admin Manager

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam KMS Technology Full time

    About KMSKMS was established in 2009 as a software development & consulting company with development centers in Vietnam. Over 15 years of operation, we have been trusted globally for the superlative quality of software services, products, technology solutions and engineers' expertise. KMS Technology focuses on custom software development and a wide variety...

  • Admin Manager

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam KMS Technology Full time

    Company Description About KMS**KMS was established in 2009 as a software development & consulting company with development centers in Vietnam. Over 15 years of operation, we have been trusted globally for the superlative quality of software services, products, technology solutions and engineers' expertise. KMS Technology focuses on custom software...

  • HR - Admin Officer

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Chi nhánh Công Ty TNHH Amann Việt Nam Full time

    Mô tả công việc:(Mức lương: Thỏa thuận)Objective of the function: Maintain operations and administrative activities of HCM and Hanoi representative office smoothly Supporting effectively HR & Admin and other Departments Provide general support and assistance to the HSE in Ho Chi Minh officeMain responsibilities: In charge of all HR activities...

  • Senior Admin Executive

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam KMS Technology Full time

    About KMSKMS Technology was established in 2009 as a software services company. With development centers in Vietnam and Mexico, we have been trusted globally for the superlative quality of our software consulting & development services, technology solutions, and engineers' expertise. We pride ourselves on creating brilliant solutions for our clients by...

  • Senior Admin Executive

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam KMS Technology Full time

    About KMSKMS was established in 2009 as a software development & consulting company with development centers in Vietnam. Over 15 years of operation, we have been trusted globally for the superlative quality of software services, products, technology solutions and engineers' expertise. KMS Technology focuses on custom software development and a wide variety...

  • Admin Officer

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam International Minh Viet Full time

    **Công Việc**:- Admin Officer**Ngành Hàng**:- HR**Kinh Nghiệm**:- 2-3 years**Loại Công Việc**:- Fulltime**Lương**:- Negotiation**Địa Điểm Làm Việc**:- 87 Hoàng Văn Thái, Phú Mỹ Hưng, phường Tân Phú, quận 7, Tp. Hồ Chí Minh**Thời Hạn Nộp Đơn**:- 30/11/2023- MÔ TẢ CÔNG VIỆC**Thực hiện các công việc...

  • Senior Admin

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Adecco Full time

    Responsibilities:Accounting Collect invoices, prepare vouchers, make all payments for office in a timely manner. Prepare for tax (PIT, etc.) payment. Prepare monthly income statement to report to headquarter. Prepare for social insurance payment.Administration Arrangement of visa/TRC matter for expats and family. Arrangement of visa for employees for...

  • Office Admin

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Savills Vietnam Full time

    POSITION OVERVIEWDUTIES RESPONSIBILITIESOFFICE TASK (40%) Assist on meeting/events: prepare snacks/drink/mealsbefore meeting/events. Coordinate and oversee all office activities: maintain office supply, stationary inventories, repair of office equipment, etc. Consolidate of Job request and Incident report (daily); Traffic report (monthly), Operation report...

  • Admin & Supply Chain Officer

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Save the Children Full time

    Vacancy:Admin & Supply Chain Officer**Under the supervision of Procurement Coordinator, the position will responsible for overall performance of procurement task and admin tasks in Ho Chi Minh Office, in accordance to SCI and government requirements.The position will be responsible to implement all procurement activities for all projects and office operation...