Office Admin

2 weeks ago

Ho Chi Minh City, Ho Chi Minh, Vietnam Niteco Full time

_#Location:

Ho Chi Minh city#_:

JOB DESCRIPTION


The role of an Office Admin is to manage Niteco offices in the best way, provide logistics and administrative service to employees and also contribute to build up company culture.

The Office Admin will be responsible for, but not limited to:

Office management:

  • Answer and direct phone calls, take messages, coordinate feedback in professional manner
  • Deal with landlord regarding tenant contract to ensure work environment are safe and healthy
  • Deal with suppliers to ensure office equipment is in good condition and request maintenance whenever necessary

Employee service**:

  • Prepare the purchase report, claim the payment for taxi charge, telephone/ mobile phone charge, parking fee
  • Manage storage, purchase stationery, food and beverage, daily fill in fridge for employees.
  • Do the filing and/or deliver correspondence to related people
  • Be the main contact for arranging hotels and tickets for employee and expatriate inside and outside Vietnam wherever necessary
  • Support employees with procedure to claim Aon Health care insurance and follow up
  • Prepare stuffs for new comers: entrance card, key card, parking card, work stations, etc. Manage floor plan for seats allocation
  • Be responsible for annual health check for all employees
  • Support Admin team in HN to submit documents (visa, work permit,..) for expats in HCM
  • Assist Company leadership in some administrative adhoc tasks where applicable
  • Other tasks assigned by Managers.

Company culture contribution:

  • Be one of the main organizers for events/parties including monthly Birthday celebration, monthly Working anniversary celebration, sport and culture activities, annual anniversary, Company trip, etc

Organization tasks includes:
planning and finalizing agenda, making slideshows/video clips, arranging snacks for attendees, leading the events, etc.

  • Participate in other Employer Branding activities.

JOB REQUIREMENTS

  • Bachelor degree
  • At least 1 year experience working as an Office Admin
  • Excellent English proficiency in both communication and comprehension
  • Excellent interpersonal skills and high sense of working with human issues
  • The ability to work in a structured and organized way
  • The ability to work well in a team, and take directions and work independently when needed
  • The ability to work on multiple tasks at any one time while maintaining high quality standards
  • The ability to work under pressure and to tight deadlines
  • Accountable and careful, knows how to exercise diplomacy and confidentiality
  • Great attention to details
  • Willing to work nonstandard hours as needed.

BENEFITS AND WORKING ENVIRONMENT

  • Hybrid working mode.
  • Highly competitive remuneration package: attractive monthly salary and allowances, 13th month salary, additional performance bonus, high public holiday bonuses, and birthday gift, employee service award up to $1,000 for employees with 3+ years.
  • Attractive AON healthcare coverage including health and accident insurance in addition to the standard insurances regulated by the Labor Code. Luxury company summer vacation and teambuilding budget.
  • Opportunities to work onsite for international projects in Sweden, Australia, UK, USA, etc.
  • Organized training and full support in building your career.
  • Englishspeaking, international and professional work environment: working with expatriates from a number of countries, state of the art working space with a wonderful view over the city skyline, modern facilities include computer dual 24 screens running recent versions of Windows 11 enterprise, MS Office 365, Team, latest version of Visual Studio, and SQL Server, Dell OptiPlex Workstation with 32 GB Ram, 512GB NVMe SSD.
  • Western management style that is professional, dynamic, open minded, creative, supportive, friendly and encouraging feedback.
  • Company Management that regularly communicates Companys strategy, development plan and new opportunities to employees.
  • Employee and family are engaged and taken care by the Company via Trade Union activities.
  • Diversified social and charity activities often organized by NICEF
  • Niteco Charity Engagement Foundation to create opportunities for our young employees to raise funds and help people with difficulties in Vietnam.
  • Physical care environment where you are taken care, feeling relaxed and enjoying lots of leisure activities such as badminton, ping pong, football, table football, dancing, running, cycling, cinema, etc.
**APPLY NOW

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