Contractor - Office Administrator cum Corporate Secretary

Role Description

Office Administrator to support the General Manager (GM) and oversee the smooth functioning of office operations. This role combines executive assistance, office and facility management, vendor coordination for transport services, procurement of office equipment and services, employee engagement initiatives, and leadership of sustainability activities at the country level in alignment with global standards.

RESPONSIBILITIES

Corporate and GM Secretary

• Company legal documents documentation such as business license, Power of Attorney, office leasing & insurance.
• Perform company stamp.
• Act as day-to-day secretary to the GM: managing calendars, scheduling meetings, coordinating travel, and file expense reports.
• Serve as the first point of contact for internal and external stakeholders on behalf of the GM.

Office Operations & Maintenance

• Oversee office facilities, supplies, and vendor management to ensure seamless operations.
• Manage procurement of office equipment, furniture, and essential services.
• Coordinate office services including cleaning, pantry, security, and maintenance providers.
• Ensure compliance with office policies, procedures, and safety standards.

Fleet & Transport Vendor Management

• Manage relationships with car service providers and taxi vendors.
• Oversee scheduling, bookings, and billing for employee and executive transport needs.
• Monitor service quality, negotiate contracts, and ensure cost efficiency.
• Track usage and maintain records for reporting and compliance.

Employee Experience & Engagement

• Organize employee engagement activities such as team-building events, celebrations, and recognition programs.
• Coordinate Learning & Development (L&D) training schedules and communication to participants.
• Handle logistics such as venues and facilities for training sessions, refreshments, and participant support.
• Support health and well-being initiatives, including wellness workshops, fitness activities, and awareness campaigns.
• Collaborate with HR to foster a positive workplace culture and enhance employee satisfaction.

Sustainability Leadership

• Coordinate with global sustainability teams to track, report sustainability performance and progress to global stakeholders.
• Lead country-level sustainability projects (e.g., energy efficiency, waste reduction, recycling, green office initiatives).
• Drive awareness campaigns and encourage employee participation in sustainability programs.

Desired Skills and Experience
- University Degree in Business Administration or related field preferred.

• A minimum of 2-3 years of relevant experience.

• Fluent in English (speaking & writing).

• Strong organizational, multitasking, and communication skills.

• Ability to manage confidential information with discretion.

• Proficiency in MS Office Suite and office management tools.

• Energetic, people-oriented, and capable of driving engagement, training, and sustainability initiatives

About Zoetis
At
Zoetis
, our purpose is to nurture the world and humankind by advancing care for animals. As a Fortune 500 company and the world leader in animal health, we discover, develop, manufacture and commercialize vaccines, medicines, diagnostics and other technologies for companion animals and livestock. We know our people drive our success. Our award-winning culture, built around our Core Beliefs, focuses on our colleagues' careers, connection and support. We offer competitive healthcare and retirement savings benefits, along with an array of benefits, policies and programs to support employee well-being in every sense, from health and financial wellness to family and lifestyle resources.

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