General Office Management Specialist

2 weeks ago

Thành phố Hồ Chí Minh, Vietnam Hegka Vietnam Full time

**Mô tả công việc**:
**+ Key Responsibilities**:

- ** General Office Administration**:

- Maintain digital filing systems on the company server, ensuring documents are well-organised and easily accessible.
- Assist with general invoicing and administrative tasks as needed.
- Assist with compliance and management of ISO system
- ** Timesheet Management**:

- Provide weekly staff timesheets to the General Manager for payroll processing, ensuring data accuracy and compliance with company requirements.
- ** Communication & Phone Manner**:

- Maintain a professional and polite phone manner when dealing with suppliers, clients, and internal team members.
- Present strong verbal and written communication skills to effectively liaise with stakeholders and provide clear updates.
- ** Accounts Receivable**:

- Enter supplier invoices into the accounting system with proper coding using specific GL codes.
- Reconcile supplier statements at the end of each month, ensuring all invoices are accounted for and entered into the system.
- Generate Accounts Payable (AP) reporting and share with management by the 5th of each month.
- Manage collections for outstanding AP invoices, contacting suppliers to chase overdue payments.
- Notify the team when suppliers are placed on stop credit status due to overdue payments.
- ** Bank & Credit Card Reconciliations**:

- Perform account reconciliations for company bank accounts and credit cards, ensuring all transactions are accurate and up to date.

**Yêu cầu ứng viên**:

- Great English communications skills
- Experience in office management and administration, with the ability to handle multiple tasks independently.
- Nice to have experience with accounting functions and understanding of accounts receivable and payable processes.
- Excellent organizational and time-management skills.
- Ability to meet deadlines and produce accurate reports.
- Strong verbal and written communication skills.
- A professional and courteous phone manner.
- Attention to detail and problem-solving abilities.
- Ability to work independently in a remote setting.

**Quyền lợi**:

- A competitive monthly salary based on your ability
- 13th month Tet bonus & bi-annual performance bonus
- Annual salary review
- Attractive employee awards: Employee of Year, Semi-Annual outstanding employee
- Social insurance and healthcare insurance upon Vietnam Labor Code
- PTI insurance package, and annual health check
- An English-speaking environment
- An open culture that spurs creativity, innovation, and inclusivity
- A variety of training courses for your career development
- Diverse activities to foster relationships, including company trips, year-end party, employees' birthdays
- An open-space office, a cafeteria, and a range of modern equipment
- Other allowances from referrals and special occasions (weddings, seniority, and new-born baby)

**Địa chỉ**:
**Innovature Consulting Co., Ltd**

9 Đoàn Văn Bơ, Quận 4, Thành phố Hồ Chí Minh

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