Admin Manager
2 weeks ago
**What We Can Offer**:
Provide general administrative support to all departments
- Overall management and support of facilities, documents, stationeries for Departments
- Duties relating to Board of Directors’ meetings
- Preparing the notice and sending to employees on behalf of General Director
- Reporting and updating information on the intranet
- Preparing periodical report and submitting to related organizations
Coordinate and maintain company’s documents, office properties & the company seal
- Regulations, documents, and company seal
Regulation management
Important company legal document management, proceed the change/ update as required
Supplier’s contract, customer service contract management, updating as saving
Issue and management of in-house announcements
Issue of in-house newsletters
Duties relating to internal memos for managerial decisions
Duties relating to issue, changes and cancellation of the company seal and its management
Legal Procedures: Legal procedures such as registration, business certificate, public notices, visa, etc. (Items related to Sales/ Office operation, Land, Buildings and Purchase for office operation)
Overall management of facilities, equipment, fixtures, ancillary items, etc.
Purchase of fixtures, ancillary items, office consumables and retail goods together with procurement, custody and delivery of in-house ledger, slips
In charge of kinds of insurance related to the company’s assets and employees
Coordinate with Branches/ business units in arranging benefits for the employees, including Health Checkup, health care, team building/ company trip,
Manage documents regarding legal procedures for EXPATs
- To be responsible for obtaining of Work Permit, Visa, Temporary Resident Card for employees, visitors, and trainees as assigned
- Archive and manage documents regarding company transactions (contract, annex, POA,)
- Legal procedures such as registration, business certificate, public notices, etc.
(Items related to Sales/ Office operations, Land, Buildings and Purchase for office operations)
General Affairs
- General affairs of the Board of directors
- Planning and management of companies' meetings
- Operation and management of the Head Office vehicles
- Overall management of the Head Office building (facilities, equipment, security, accident prevention, etc.)
- Duties relating to overseas business trips
- Other specifically regulated items
Other accountabilities
- In charge of ISO 9001 for Administration Department
- In charge of all reports related to department functions
**Job Requirements**:
- Bachelor's Degree
- Excellent English & Vietnamese (both written & spoken)
- Minimum 5 years at similar role & similar level in global companies.
- Excellent leadership, problem solving & organization skills.
**Job Locations**:
- Ho Chi Minh
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