Admin Officer

6 months ago


Ho Chi Minh City, Vietnam C2C Tech Hub Full time

**Mô tả công việc**:
(Mức lương: Thỏa thuận)

**Job Description**:
Job requirement

Job Responsibilities:
Regularly coordinate with the parent company in Japan to fulfill operational requirements. Being a bridge communication to align internal operational processes between VN and JP for an agile workflow.

Organize and consolidate invoices, receipts, and payment records. Create payment requests on the internal system.

Provide comprehensive administrative support as schedule group meetings, manage calendars, draft documents, create reports, and business travel arrangements.

Ensure the proper maintenance of office equipment. Follow vendor contracts and warranty periods, and promptly update quotations and contracts for any broken or new items.

Coordinate with relevant stakeholders to organize internal activities such as company trips, Kick-off, health check, mandatory training such as fire protection and prevention, occupational hygiene and safety, Christmas party, Year-end Party, etc.

Office maintenance: liaise with vendors and service providers for office repairs, maintenance, and supplies. Monitor office equipment functionality and coordinate repairs or replacements as needed.

Tax: Perform the tax declaration for the office & foreigners' landlord.

Responsible for updating and maintaining company documents, including the ERC, IRC and the Company's Charter.

Oversee office services, including managing post office, transportation (e.g., Grab), monitoring utilities (electricity and water), handling building parking arrangements, preparing a list of monthly expenses, collecting VAT invoices, controlling costs, and registering new users.

Administrative policies and procedures: cooperate with other departments (if needed) to ensure compliance with administrative policies, procedures, and guidelines. Suggest improvements to enhance efficiency and effectiveness.

Assist with ad-hoc duties and activities as needed.

**Chức vụ**: Nhân viên/Chuyên viên

**Hình thức làm việc**: Toàn thời gian

**Quyền lợi được hưởng**:
**Benefits**:
An exciting opportunity to work in a friendly and international working environment.

01 WFH day/month

Performance bonus

02 salary review/year

Annual Health Checkup.

Attractive Health Care Insurance Package + Breast cancer Insurance for female employees

14 Annual Leaves/year

Allowance: Lunch allowance, travel allowance, parking fee

2 paid leaves in the probation period.

Team building activities/Company trip.

Provide working devices (personal laptop).

CTH Club: badminton, football, swimming.

**Yêu cầu bằng cấp (tối thiểu)**: Trung cấp - Nghề

**Yêu cầu công việc**:
Job requirements:
Minimum 3 years of experience as an Administrative Officer, Administrator, or similar role, demonstrating a strong understanding of administrative functions and office operations.

Fluent in Japanese (JLPT N3 level or above) is a must and English at work (regularly coordinate with Japanese side)

Proficient in using MS Office tools (Word, Excel, PowerPoint...)

Strong written and verbal communication skills.

Strong organizational skills with the ability to prioritize tasks and manage deadlines.

Problem-solving attitude with strong attention to detail.

Excellent interpersonal skills.

Analytical thinking and critical decision-making skills.

High sense of responsibility; agile and flexible in handling arising situations.

Being able to join soon would be preferable

**Yêu cầu giới tính**: Nam/Nữ

**Ngành nghề**: Chăm Sóc Khách Hàng,Hành chính Văn phòng,Hành Chính/Văn Phòng

Trung cấp - Nghề
Không yêu cầu


  • Admin Officer

    6 months ago


    Ho Chi Minh City, Vietnam Công Ty TNHH Minthacare Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Mô tả Công việc I. Line Manager: Line 1 : Operation Manager Line 2 : Country Manager II. Main duty: Handle all admin tasks such as office supplies, office management, business trip request. Manage and control the administration expenses to optimize and minimize the cost. Support on...

  • HR and Admin Officer

    6 months ago


    Ho Chi Minh City, Vietnam Knauf Vietnam Full time

    **About Knauf** Knauf is one of the world’s leading manufacturers of modern insulation materials, drylining systems, plasters & accessories, thermal insulation composite systems, paints, floor screed, floor systems, construction equipment and tools. With more than 250 production facilities and sales organizations in over 86 countries, 35,000 employees...

  • HR - Admin Officer

    8 months ago


    Ho Chi Minh City, Vietnam Tialoc VietNam Ltd.Co Full time

    The Admin & HR Officer will be responsible to ensure the efficient day-to-day operation of the office, and support the work of management and other staff as assigned by Admin/HR Manager. - Responsible for task that liaise with government department for license, permit and others related matter for overall branches from time to time; - Make timesheet accuracy...


  • Ho Chi Minh City, Vietnam Chailease Full time

    **Mô tả công việc** **1.1 Reception**: - Greet clients, and visitors and direct them to desired contacts. - Take messages when the call receiver is not available. - Manage incoming mail/stationery and outgoing mail effectively to ensure proper of their expenses charges. **1.2 Administration**: - Make office expense payments. - Arrange cars/taxis...

  • HR - Admin Officer

    6 months ago


    Ho Chi Minh City, Vietnam Chi nhánh Công Ty TNHH Amann Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) 1. Objective of the function: - Maintain operations and administrative activities of HCM and Hanoi representative office smoothly - Supporting effectively HR & Admin and other Departments - Provide general support and assistance to the HSE in Ho Chi Minh office 2. Main responsibilities: - In...


  • Ho Chi Minh City, Vietnam Save the Children Full time

    **Vacancy**:Procurement & Admin Officer** Under the supervision of Procurement Coordinator, the position will responsible for overall performance of procurement and admin tasks in Ho Chi Minh Office, in accordance to SCI and government requirements. The position will be responsible to implement all procurement activities for all projects and office...

  • Office Admin

    7 months ago


    Ho Chi Minh City, Vietnam Công Ty TNHH Datacolor Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Office Administrative: - Manage leasing contract, relocation, renovation, liaise with building management company. - Documents management to support audit yearly, work with courier/transportation vendors to purchase and manage office equipment and other suppliers. - Other related admin or office...


  • Ho Chi Minh City, Vietnam Source of Asia Full time

    **1. Admin task**: - Work with several suppliers to deliver great services to employee relates to hotel, flight ticket and accommodation. Follow up and accomplish payment process with the suppliers. - Manage office stationery, which includes: receive purchase request, create check-list to follow-up on import and export, deliver and clear out stationery on...


  • Ho Chi Minh City, Vietnam PERSOLKELLY Vietnam Full time

    Professional Enviroment - Professional Development - International exposure **Key responsibilities**: - Manage registration, documentation, and record-keeping processes related to the Fund Management Certificate granted by the State Securities Committee - Be in charge of logistic works for corporate events/ activities (e.g. AGM, company trip, internal and...


  • Ho Chi Minh City, Vietnam Công Ty Cho Thuê Tài Chính TNHH MTV Quốc Tế Chailease Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) 1. Reception: - Greet clients, and visitors and direct them to desired contacts. - Take messages when the call receiver is not available. - Manage incoming mail/stationery and outgoing mail effectively to ensure proper of their charges of expenses. 2. Administration: - Make office expense...

  • Admin Officer

    7 months ago


    Ho Chi Minh City, Vietnam Apollo Junior Full time

    **Job Description**: **1. Quản lý tập trung và Quản lý thanh toán các chi phí hàng tháng** của các trung tâm và các phòng ban của Apollo khu vực phía Nam như - Thuê nhà hàng tháng - Thuê máy photocopy và mực in - Chuyển phát nhanh - In danh thiếp - Internet (VNPT) - Điện thoại (FPT, CMC) - Taxi (Grab, BE, Mai...

  • Admin Officer

    7 months ago


    Ho Chi Minh City, Vietnam Apollo Junior Full time

    **Job Description**: **1. Quản lý tập trung và Quản lý thanh toán các chi phí hàng tháng của các trung tâm và các phòng ban** **của Apollo khu vực phía Nam như**: - **Thuê nhà hàng tháng**: - **Thuê máy photocopy và mực in**: - **Chuyển phát nhanh**: - **In danh thiếp**: - **Internet (VNPT)**: - **Điện...


  • Thành phố Hồ Chí Minh, Vietnam AMOHI Project Full time

    The WISTAR Institute (USA) is a global leader in biomedical research with an expertise in cancer, immunology, and infectious diseases. University of Pennsylvania (UPENN, USA) is one the most powerful institution in term of research and teaching. In partnership with the Medical Institute of Applied Epidemiology (IMEA, FRANCE), they are willing to implement a...

  • HR & Admin Assistant

    6 months ago


    Ho Chi Minh City, Vietnam CIMIGO Full time

    HR & Admin Assistant **About us**: Cimigo is one of the leading market research companies in Vietnam and Asia. We operate with the aspiration to serve as the voice of consumers. Understanding consumers and clients is the cornerstone of success for every business. Cimigo consistently listens to consumer needs and communicates them to manufacturers and...


  • Ho Chi Minh City, Vietnam PERSOLKELLY Vietnam Full time

    Tender Admin - Healthcare - Sales & Marketing Admin 1. **Responsibilities**: - Sales & marketing admin (70%): - Prepare documents for tender. - Raise Internal Request Form for sales & marketing events. - Create Purchase Request and Purchase Order for payment. - Monthly report for the Account team and quarterly report for the Internal audit/compliance...


  • Thành phố Hồ Chí Minh, Vietnam Source of Asia Full time

    **1. Admin task**: - Work with several suppliers to deliver great services to employee relates to hotel, flight ticket and accommodation. Follow up and accomplish payment process with the suppliers. - Manage office stationery, which includes: receive purchase request, create check-list to follow-up on import and export, deliver and clear out stationery on...


  • Ho Chi Minh City, Vietnam PERSOLKELLY Vietnam Full time

    Professional Enviroment - Dynamic, supportive team - 13th-month salary + 14th-month salary Admin Executive will be responsible for Reception service and to provide a range of administrative support services, as a member of HR & Admin Department, to ensure the efficient and effective day-to-day running of company - **Front Desk Duties** - Greet visitors and...

  • Admin Manager

    7 months ago


    Ho Chi Minh City, Vietnam KMS Technology Full time

    **About KMS** KMS was established in 2009 as a U.S.based software development & consulting company with development centers in Vietnam. Over 15 years of operation, we have been trusted globally for the superlative quality of software services, products, technology solutions and engineers' expertise. - KMS Technology focuses on custom software development...

  • Admin Manager

    7 months ago


    Ho Chi Minh City, Vietnam KMS Technology Full time

    **Company Description** About KMS** KMS was established in 2009 as a U.S.based software development & consulting company with development centers in Vietnam. Over 15 years of operation, we have been trusted globally for the superlative quality of software services, products, technology solutions and engineers' expertise. - KMS Technology focuses on custom...


  • Thành phố Hồ Chí Minh, Vietnam Công ty TNHH MTV Công Nghệ Prime-Labo Full time

    **Mô tả công việc**: (Mức lương: 9 - 13 triệu VNĐ) - Admin: - Oversee office operations, including managing office supplies and equipment - Ensure smooth day-to-day administrative processes - HR (Hiring IT developers): - Handle employee onboarding and offboarding - Maintain employee records, handle labor contracts, and manage employee...