Office Manager

3 weeks ago


Ho Chi Minh City, Vietnam PERSOLKELLY Vietnam Full time

**EXPERIENCE**/ SKILLS/ ABILITIES**

**Experience**:

- 5 years or more experience in office admin
- Have experience working with US, UK or Europe based companies is a PLUS
- Have experience **negotiating** with suppliers and subcontractors
- **Human Resources** experience is a PLUS
- Experience working with **government authorities** for necessary paperwork is a PLUS

**Skills and Abilities**:

- **Excellent English** **language** - verbal and written
- Excellent knowledge of **Microsoft Office** (Outlook, PowerPoint, Word and Excel)
- Excellent communication skills
- Excellent **organizational skills** - able to self-motivate and time manage
- Dynamic and enthusiastic
- Excellent **multi-tasking** skills
- Willing to have **supplier meetings** at the factories in Binh Duong

**RESPONSIBILITIES**
- Be responsible for **HR** **recruitment** and** documentation**, **KPI management**
- **Organize Vietnam Office** to be a professional working place
- Manage and ensure office supplies for Vietnam office
- Control of **website content** and display
- Organize **product photoshoots **with vendors, ensure photos are received within 1 week of photoshoot, manage products’ photos for advertising and marketing
- Oversea **color swatches** record for all collections
- Checking PO order with Purchasing Manager before each PO to ensure all information is accurate before sending to the suppliers for production
- Send overseas **shipping quotes for UK** **office** when required
- Organize photos in **Dropbox**
- In charge of **Airfreight** quotes
- In charge of database in **Outlook**
- Manage shared production **calendar **and notify team of deadlines
- Oversea tasks and performance of Admin Supervisor

**COMMUNICATION**
- Send **Agenda** before the weekly production meeting** with London
- As we have our office in the UK, some **flexibility** is required with the **different time zones**. Please be able to communicate sometimes during **UK business hours**

**OTHER**
- In charge of **office paperwork**
- Manage **stationary** in the office
- Updating **price list** with Finance Manager
- Other duties as assigned by Chief Representative

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