Senior Office Management Communications

4 days ago

Hanoi, Vietnam Air Liquide Full time

Founded in 1996, Air Liquide Vietnam is the leading industrial gas supplier in the country with country wide coverage. Our operations include more than 10 production units at different sites across the country: Yen Phong and Que Vo (Bac Ninh Province), Yen Binh (Thai Nguyen), Saigon High Tech Park (Ho Chi Minh City). We support a full spectrum of industries including automotive, glass, metals, electronics, food, petrochemicals, and healthcare professionals.The quality of Air Liquide Vietnam products has been awarded with both Golden FDI and Golden Dragon awards for foreign invested companies in Vietnam. Air Liquide employs 130 people in Vietnam. We highly value the skills and knowledge of our employees and strongly support and encourage professional development and career progression. Whether you are interested in a technical or business-related position, you can begin or grow a rewarding career with us.

Providing professional administrative service to ensure continuous operations of ALV office in effective manner and satisfy MD's support requests. Implement internal communications in accordance with guideline from Cluster/Hub.

**How will you CONTRIBUTE and GROW?**:
**Communications**

**_1. Internal communication: _**
- Implement the Group’s communication strategy / priorities / key messages within the entity by developing communication materials and updating existing communication tools
- Deploy and cascade Group, Hub and Cluster communication programs within the entity and ensure successful implementation by taking into consideration the local needs of the target audience
- Design and implement an entity communications plan according to the entity’s objectives and management priorities

**_2. Management communications _**
- Design and implement strategic management communications programs Organize management and VIP events in the entity

**_3. External communications _**
- Draft local press releases and other external news articles for validation of Hub communications
- Manage media relations in coordination with the Hub Communications team
- Advise and train key managers (or spokespersons) of the entity for their internal and external communication
- Strengthen company image and reputation by promoting Air Liquide’s brand, technologies, products, services, and solutions through external channels (i.e. product brochures, presentations, website) and partnerships
- Organise marketing communication events and other external and/or customer events
- Promote Employer Branding via social network, job affairs Contact persons of ALV to some external associations: Eurocham, AIGA,etc

**_4. Digital communications _**
- Manage and produce content for digital communications such as website, blog, intranet and other Google-based apps
- Utilise external digital tools (i.e. Captionhub, Powtoon, Prezi) in developing communication materials and incorporate the latest digital tools as necessary
- Track analytics of all digital publications and other related communication KPIs Maintain Company's Intranet/ Website/ LinkedIn & Facebook account and other communications channel at ALV;
**_5. Editorial _**
- Write compelling news articles, corporate stories or employee features to feed contents of local intranet
- Screen, edit, rewrite articles submitted by employees for publication in the intranet
- Administer and oversee production of all communication materials

**Office Management & Administration**
- Handle all the office supplies and maintain office equipment as needed;
- Car management
- Organize and maintain office common areas
- Greet clients and visitors with a positive, helpful attitude;
- Answering phones in a professional manner, and routing calls as necessary;
- Sorting and distributing mail and manage filing system;
- Coordinating domestic and international travel, including flight, hotel, and car rental;
- Update company documents such as Investment license, Red book..;
- Overseeing general office operation and performing general office clerk duties.

**Managing Director's assistant**
- Provides administrative support for the Managing Director by maintaining records and coordinating activities:

- Arrange Visa, Work permit and Residence card, housing rental and children school fee;
- Conserves Executive’s time by scheduling appointments and travel on Google calendar;
**Other**
- Provide guidance and supervision to admin team in all sites
- Other works assigned by Lead HRBP

**Are you a MATCH?**:
Strong organization skills. Detailed oriented; excellent communication skills.

High level of confidentiality and professionalism.

Outstanding interpersonal/communication skills (written and verbal) across all levels.

Ability to prioritize and handle multiple priorities.

Operate with mínimal supervision

Degree in Mass Communications or related discipline

Excellent written and verbal English communication skills

Digitally savvy - must have strong knowledge of digital communication tools and latest trends

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