Chief Representative
6 months ago
**Description**
**PURPOSE/GENERAL SUMMARY**:
This positon is responsible for managing the areas of finance, compliance, office administration, business performance analysis as well as supporting logistics and IT in an administrative / advisory capacity to ensure smooth operations of all areas in the country.
**PRINCIPAL DUTIES & RESPONSIBILITIES**:
**Finance**
- Responsible for the financial reporting and business analysis functions. For financial reporting, maintain books and report to Hong Kong month end as per set accounting standards. For tax planning, liaise with external parties in managing tax status of country. Liaise with banks for administrative requirements.
- Ensure all internal controls are in place and be the custodian of group policies & all fixed assets.
- Manage the Support Team budget and resources.
- Supervise internal & external audits and follow up on corrective action plans.
- Manage vendor scorecard reviews, vendor intelligence, understanding the strategies and support Senior leadreship with continuous updates and key projects.
- Review Capacity Reports and help leaders identify major call outs.
- Responsible for the preparation of country scorecard and key performance indicators.
- Work with teams on the country business strategy and manage the process.
- Support vendor set up by guiding and advising the team.
- Act as an advisor and update the leadership on industry changes, strategies (political, social, environmental & economic) and the impact it may have on the business, by liaising with external parties.
**Administration**
- Manage the Administration team in terms of negotiating with the outsource companies and handle maintenance of the premises.
- Ensure the health and safety standard of the Country is met.
**Compliance**
- Vendor Compliance Management
- understand Limited Brands / Mast Global requirements, build awareness, communicate and educate the vendors
- be the point person in case of escalation / trouble shooting is required and manage situation when exception arises
- work closely with the vendors and provide objective feedback and rating to them
- work closely Regional Compliance Team on reporting
- Administration
- Interface with IPS on required vendor setup and maintenance in their system
**Logistics**
- Act as an advisory, administrative & supporting role on functions pertaining to the Logistics Manager. Support headcount related concerns when necessary, including budgeting, annual reviews, merit increase etc.
- Conduct regular discussions with the Logistics Manager on potential projects and those already undertaken
**IT**
- Manage all local IT budget approvals, expenses & special approvals with the support of the Director, Limited Technology Services Asia.
- Approve the distribution of monitors, laptops, phones, and other IT equipment
- Review with IT associates on projects that are being carried out and play the administrative supervisor role for the IT associates on daily operations.
- Handle IT issues as escalated by IT associates to provide solutions with the support of the Director, Limited Technology Services Asia.
**Others**
- Participate in ad hoc projects & other duties commensurate with the current role and when requested by management such as Go Green Project, Contingency Plan and Mast Cases.
- Perform additional duties commensurate with the current role, as and when requested by management.
VS&Co provides a range of compensation for this role as shown. Your actual salary will be determined by a number of factors, including: your specific skills and experience, geographic region, or other relevant factors.
**Qualifications**
- 12 years in related fields / functions
- Relevant capability in one or more of the below designated functions:
- Product Development - costing, consumption, risk assessment, product life cycle development
- Production Management - bulk order and calendar management, factory vendor Purchase Order management
- Demand Planning - sourcing strategy, projections, capacity management and allocation
- Proven record in leadership and cross functional team management.
- Able to navigate and influence as a trusted adviser to leadership.
- Proficient in Word, Excel advanced functions and PowerPoint.
- Bachelor’s degree/Higher Diploma or equivalent.
- Experience with planning tools / software is an advantage
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