National Administrative and Logistics Assistant

3 weeks ago

Hà Nội, Vietnam FAO Full time

Job Posting: 30/Dec/2024

Closure Date: 15/Jan/2025, 4:59:00 PM

Organizational Unit: FAVIE - FAO Representation in Vietnam

Job Type: Non-staff opportunities

Type of Requisition: NPP (National Project Personnel)

Grade Level: N/A

Primary Location: Viet Nam-Hanoi

Duration: 12 months

Post Number: N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations._

**Organizational Setting**

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to more efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment and a better life, leaving no one behind. FAO's goal is to achieve food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. With 195 Members (194 countries and the European Union), FAO works in over 130 countries worldwide.

FAO Country Offices, working under overall corporate guidance and in line with the Strategic Framework, offer policy advice and support to countries in the mandated areas of FAO, facilitated through partnerships, resources and an active country programme to provide technical assistance, develop capacities and deliver core services while fully observing international standards of accountability to establish leadership and strengthen impact at the country level.
The offices deliver on the programmatic priorities of each country as agreed in their respective Country Programming Frameworks (CPFs) aligned to the UN Sustainable Development Cooperation Framework (UNSDCF) and ensure effective and efficient operations with adequate human and financial resources. The current CPF for the period of 2022 - 2025 has four priority areas: (1) One Health (OH); (2) Climate change response, environment and natural resources management; (3) Food safety, sustainable production and consumption, and equitable livelihoods for all; and (4) Governance, Gender and PWDs.

Specifically, FAO Country Offices:
(i) advocate, inform and support policies and investments in the areas of FAO’s mandate;
(ii) provide technical assistance and deliver core services;
(iii) assist and catalyse partnership and resource mobilization activities to support agrifood systems transformation;
(iv) position FAO as the specialized/authoritative technical agency in food and agriculture and agrifood systems transformation; and
(v) ensure risk-smart and accountable operations and management.
The position is located in the FAO Country Office in Hanoi, Viet Nam

**Reporting Lines**

The incumbent will work under the overall supervision of the FAO Representative in Viet Nam, direct supervision of the Senior Technical Coordinator of the FAO Emergency Center for Transboundary Animal Diseases (ECTAD) in Viet Nam, and operational supervision of the National Operations Coordinator with guidance from the FAO Viet Nam management.

**Technical Focus**

The incumbent will work closely with FAO ECTAD Viet Nam and key stakeholders to provide comprehensive administrative, logístical, procurement and HR support for the smooth functioning of office operations.

**Tasks and responsibilities**
- 1. Administrative and office management_
- Receive, screen, maintain control of and route correspondence, reports, and other materials; maintain filing systems.
- Draft and translate correspondence, speeches, and documents as required.
- Participate in internal and external meetings, take notes, and act as an interpreter as required.
- Maintain a well-functioning office environment, overseeing cleanliness, minor repairs, and workspace organization.
- Monitor and replenish office supplies, assist with the purchase of office equipment and consumables to support daily operations.
- Manage inventory of goods, promotional items, ensuring proper storage and tracking.
- Ensure proper recording, maintenance, and safeguarding of office assets.
- Manage admin contracts related to office operations, such as cleaning services, utilities, printing, and rental agreements.
- Prepare payment requests relate

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