Administration and Engagement Officer
4 weeks ago
Overview:
RMIT University Commitment
RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.
Why RMIT University Vietnam?
Reputation and rankings - RMIT University
RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website:
Your role
The Administration and Engagement Officer is responsible for providing comprehensive administrative and engaged support to members of the Academic Registrar’s Group (ARG) Vietnam (“the Registrar”) in Student Administration and Student Systems. This position takes lead in managing essential administrative tasks including, but not limited to, processing monthly service payments, procuring equipment and stationery, tracking assets, and coordinating contracts to ensure compliance with university policies. The officer will also handle logistics for the Registrar’s events (e.g., graduation ceremony, scholarships award ceremony, other internal events ), as well as coordinate travel arrangements for the Registrar’s members.
The Administration and Engagement Officer also coordinates of the Registrar’s communications and engagement activities. This involves developing, editing, and publishing content on various platforms, managing updates, newsletters, and periodic reports, and ensuring effective communication with all stakeholders.
Report to: Group Administration Coordinator
Key Accountabilities
Administration- Provide comprehensive administrative support to the Registrar and the management team of the department.- Manage the monthly service payment process, ensuring timely and accurate payments.- Oversee the procurement of equipment and stationery, maintaining adequate supplies for the Registrar.- Track assets and coordinate assets stocktake to ensure accurate inventory records.- Track costs of the department and report on actual versus budgeted expenditure.- Coordinate service contracts, ensuring all agreements are up-to-date and compliant with university policies.- Coordinate travel activities including flight booking, accommodation, and transportation for members of the Registrar.- Organise logistics for various Registrar’s events, including but not limited to graduation ceremonies, scholarship award ceremonies, and internal events. Manage and process requests to IT, Property and Security teams.
Communications and Engagement- Liaise with student groups and stakeholders to enhance the publication of student and staff information relevant to the Registrar, including student and staff updates, quick guides, academic calendar, FAQs, etc., across various platforms in both written and visual formats.- Establish and maintain effective relationships with all relevant stakeholders, including students, staff, and external clients of the University. Use confidential, effective, and professional communication in all dealings with internal and external contacts.- Assist the Registrar in the marketing and communication efforts for all relevant units and its activities. Maintain online information and social media where appropriate and assist in preparing marketing materials for the activities of the department.- Ensure new employees to the department are provided with all necessary support to assimilate into the team environment.- Coordinate and support the organisation of engagement activities, such as workshops, trainings, and events, to foster a sense of collaboration among members of the Registrar.
Other responsibilities- Assist with other projects and perform secretarial and administrative duties as required.- Support other cross-function tasks in supporting the Registrar if required.
Key Selection Criteria- Bachelor's degree in business administration or relevant discipline with equivalent work experience in administration and communications.- Minimum 1 year of experience in administrative systems and processes and working with budgets.- Well-developed interpersonal skills including coordination, liaison, and communication, both written and spoken, in English and Vietnamese, across a broad range of audiences and media.- Well-developed planning, organisational, analytical, critical reasoning, and problem-solving skills.- Ability to work independently with mínimal supervision and as part of a team.- Attention to detail, accuracy, and security when managing information. Other Informat
-
Administrative Officer
6 days ago
Hà Nội, Vietnam Rikolto Full time**VACANCY NOTICE ADMINISTRATIVE OFFICER** **Duty station: Hanoi, Vietnam** **Background**: Rikolto is an international NGO with over 50 years of experience partnering with farmer organizations and food chain actors across Africa, Asia, Europe, and Latin America. Rikolto operates programmes in 18 countries worldwide through 5 regional offices. Rikolto...
-
Youth Engagement Officer
3 weeks ago
Hà Nội, Vietnam Live & Learn Full time**CAREER OPPORTUNITY**: Live & Learn is implementing the Green Citizens - Healthy Cities (GCHC) project in Tam Ky and Hoi An city under the support of Fondation Botnar and Ecorys UK. The GCHC project aims to empower local adolescents and youth (AY) to become active citizens in shaping inclusive and sustainable cities that meet their diverse needs today and...
-
Administrative Assistant
2 weeks ago
Hà Nội, Vietnam The Asia Group Full timeThe Asia Group is a strategic and business advisory firm that supports Fortune 500 corporations with market entry and expansion strategies, stakeholder engagement strategies, and complex conflict resolution initiatives in the Indo-Pacific region. The Asia Group’s clients cover a broad range of industries, including technology, manufacturing, energy,...
-
Wvv Corporate Engagement Specialist
1 week ago
Hà Nội, Vietnam World Vision Perú Full timeWith over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s...
-
Wvv Corporate Engagement Specialist
1 week ago
Hà Nội, Vietnam World Vision International Full timeWith over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s...
-
People Engagement Staff/ Assistant
5 days ago
Hà Nội, Vietnam Chi Nhánh Công Ty Luật Tnhh Kpmg Tại Hà Nội Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) **1. Internal Communication and Employer Branding**: poster, intranet webpage content, internal magazine, social media content, etc. - Support and contribute ideas/data/information to create “People Passion” programs that response to insights collated from people listening system, e.g. GPS,...
-
Corporate Engagement Specialist
4 weeks ago
Hà Nội, Vietnam WVI Full time**Position**: WVV Corporate Engagement Specialist **Number of position**: 01 position **Work base**: Hanoi **Deadline**: 15 October 2024 For detailed job advertisement, Job description please find on WV Vietnam’s career page: WVV Corporate Engagement Specialist **Our contact information: People and Culture Department** World Vision International...
-
Corporate Engagement Specialist
2 weeks ago
Hà Nội, Vietnam WVI Full time**Position**:WVV Corporate Engagement Specialist (01 position) **Number of position**: 01 position **Work base**: Hanoi or Ho Chi Minh **Deadline for submission**:10 Feb 2025 For detailed job advertisement, Job description please find on WV Vietnam’s career page: WVV Corporate Engagement Specialist (01 position) **Our contact information: People &...
-
Office Admin
3 weeks ago
Hà Nội, Vietnam Niteco Vietnam Company Limited Full timeThe role of an Office Admin is to manage Niteco offices in the best way, provide logistics and administrative service to employees and also contribute to build up company culture. The **Office Admin** will be responsible for, but not limited to: **JOB DESCRIPTION**: **Office management** - Answer and direct phone calls, take messages, coordinate feedback in...
-
Sustainable Tourism
2 weeks ago
Hà Nội, Vietnam Clickable Impact Full time**PROJECT OVERVIEW**: The Tourism for Ethnic Minority Women (T4EMW) initiative under GREAT 2 aims to empower ethnic minority women (EMW) by leveraging sustainable tourism development to address socio-economic challenges such as limited access to education, employment, and resources. Through a Market Systems Development (MSD) approach, the project focuses on...
-
Sponsorship Specialist
4 weeks ago
Hà Nội, Vietnam WVI Full time**Position**:WVV Sponsorship Specialist - Child & Sponsor Engagement** - Number of position: 01 position - Work base: Hanoi Office - Deadline**:17 Nov 2024** For detailed job advertisement, Job description please find on WV Vietnam’s career page: WVV Sponsorship Specialist - Child and Sponsor Engagement Our contact information: People & Culture...
-
Risk Communication and Community Engagement Team
4 weeks ago
Hà Nội, Vietnam PATH Full timePATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges. The RCCE Team Lead must meet...
-
Wvv Corporate Engagement Specialist
2 weeks ago
Hà Nội, Vietnam WVI Full time**Position**: WVV Corporate Engagement Specialist **Number of position**: 01 position **Work base**: Hanoi or Ho Chi Minh **Deadline for submission**: 09 Feb 2025 For detailed job advertisement, Job description please find on WV Vietnam’s career page: WVV Corporate Engagement Specialist **Our contact information: People & Culture Department** World...
-
Office Admin
3 weeks ago
Hà Nội, Vietnam Niteco Vietnam Company Limited Full time**_#Location: Ha Noi#_**: **JOB DESCRIPTION**: The **Office Admin** will be responsible for, but not limited to: **Office management**: - Answer and direct phone calls, take messages, coordinate feedback in professional manner - Deal with landlord regarding tenant contract to ensure work environment are safe and healthy - Deal with suppliers to ensure...
-
Risk Communication and Community Engagement Team
3 weeks ago
Hà Nội, Vietnam PATH Full time**APPLY** PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges. The RCCE Team...
-
Risk Communication and Community Engagement Team
3 weeks ago
Hà Nội, Vietnam PATH Full time**APPLY** PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges. The RCCE Team...
-
IT System Administrator
2 weeks ago
Hà Nội, Vietnam công ty cổ phần sotatek Full time**Job vacancy: System Administrator (Middle)** **Salary: 16,000,000 VND - 22,000,000 VND** - Deploy, operate, monitor, and optimize systems including Backup, Web Server, FTP Server, Storage, and Load Balancer. - Experience working with Load Balancer systems such as Haproxy and Nginx. - Set up, operate, and manage system monitoring software such as Grafana,...
-
Administration Staff
4 weeks ago
Hà Nội, Vietnam Kosaido HR Vietnam Full time**Mô tả công việc**: (Mức lương: 18 - 25 triệu VNĐ) - Administration works Handle all administration-related tasks such as accounting, HR, government relations, and office management. Manage contracts related to office operations and logistics. Support processes for existing office operations or closures. - Support works for IT...
-
Sponsorship Specialist
2 weeks ago
Hà Nội, Vietnam WVI Full time**Position**:WVV Sponsorship Specialist - Child and Sponsor Engagement (01 position) **Number of position**: 01 position **Work base**: Hanoi **Deadline for submission**: 09 Feb 2025 For detailed job advertisement, Job description please find on WV Vietnam’s career page: WVV Sponsorship Specialist - Child and Sponsor Engagement (01 position) **Our...
-
Finance and Administrative Coordinator
7 days ago
Hà Nội, Vietnam GIZ Full time**VACANCY ANNOUNCEMENT** The priority area Environmental Policy and Sustainable Use of Natural Resources is covered by the “GIZ Green Cluster”. The Green Cluster currently comprises a total of four thematic areas of climate policy, coast and water, agriculture, biodiversity and forests. The thematic area “biodiversity and forests” includes the...