Procurement and Administrative Associate

3 months ago

Hà Nội, Vietnam United Nations Development Programme (UNDP) Full time

**Job Identification**
- 20974

**Locations**
- Ha Noi, Viet Nam**Posting Date**
- 09/26/2024, 11:05 PM
- 10/13/2024, 11:59 AM

**Job Schedule**
- Full time

**Agency**
- UNDP

**Grade**
- NPSA-6

**Vacancy Type**
- National Personnel Service Agreement

**Practice Area**
- Effectiveness

**Contract Duration**
- 6 months

**Background**

**Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and **inspiring stories.**

UNDP Vietnam provides critical support in the areas of democratic governance and participation; inclusive and equitable growth; and sustainable development, climate change and disaster risk reduction. Efforts to support Vietnams development agenda are firmly grounded in the context of the One UN Initiative and the One Plan III, the consolidated programme of work of all UN agencies working in Vietnam.

The presence of explosive ordnance (EO) may have a substantial negative impact on human safety and development. Landmines, cluster munitions and other EO create barriers to achieving the eradication of poverty and reduction of inequalities and exclusion. Building on the lessons learned from the Korea-Vietnam Mine Action Project (KVMAP), the Korea-Vietnam Peace Village Project (KVPVP) aims to enable inclusive, safe and resilient local development by reducing the impact of EO on local communities and supporting them to improve livelihoods and health.

The KVPVP emphasizes an effective, accountable, transparent set-up in support of the Sustainable Development Goals (SDGs) with particular relevance to SDG 16 and SDG 11, contributing to Viet Nam’s Socio-Economic Development Plan (SEDP) 2021-2025 and UN Cooperation Framework (2022-2026) The KVPVP offers various options on how cleared land can be effectively utilized for sustainable livelihoods and resilient economic and social infrastructure in the context of increasing impacts of climate change and extreme weather events. The suggested intervention will provide best practices which can help improve the mine action sector in Vietnam overall, as well as provide models on how mine action activities can be linked closely with other sustainable development solutions. For more information, please see the link.

To continue supporting the effort to remove EO in Vietnam, KVPVP was developed through close collaboration between the Governments of the Republic of Korea and the Socialist Republic of Vietnam. The project comprises four sub-projects with four implementing partners, including the Vietnam National Mine Action Center (VNMAC) at the central level and three selected project provinces: Binh Dinh, Quang Ngai, and A Luoi district, Thua Thien-Hue province.

The KVPVP is supporting Viet Nam National Mine Action Center (VNMAC) under the Ministry of National Defense (MOD), Department of Social Assistance (DSA) under the Ministry of Labor, Invalids and Social Affairs (MOLISA) and three provinces of Thua Thien Hue, Quang Ngai and Binh Dinh. To accelerate the project full implementation, this TORs is to recruit a national Procurement and Administrative Associate to provide support to deliver the KVPVP project implementation and other projects under GPT.

He/she will be under the guidance of the KVPVP Project Manager and Project Manager of Outcome 1 and relevant Project Managers of GPT projects; collaborates with programme and operations staff, relevant government agencies of Viet Nam and project staff, staff in the country office.

**Duties and Responsibilities**

**The Procurement and Administrative Associate has the following functions**:

- Provide effective support to procurement of KVPVP equipment and services
- Provides financial and administrative support to KVPVP and other projects of Participation and Governance Team (GPT).

**3.1. Provide effective support to procurement of KVPVP equipment and services**

Support effective Procurement and Recruitment and contract management process.
- Support to the related staff at JPMU on routine procurement work, including collection of procurement data to make timely inputs to the preparation of procurement dossiers.
- Closely monitor the procurement plan to identify bottle necks and recommend alternative approach and options to speed up and smoothen the procurement processes for timely procurement of services;
- Analyze and monitor overall project procurement situation and timely alert Project Manager on shortfalls and slowness of procurement or any exceptions to facilitate

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