Finance & Administration Specialist

2 weeks ago

Hà Nội, Vietnam USAID Program Cycle Support Activity Full time

**Finance & Administration Specialist**

**USAID Program Cycle Support Activity**

**Hanoi, Vietnam**

**About Social Impact**

Social Impact (SI) is a global development management consulting firm. We provide monitoring, evaluation, strategic planning, and capacity-building services to advance development effectiveness. We work across all development sectors. Since 1997 we have worked in over 100 countries for clients such as US government agencies, bilateral donors, multilateral development banks, foundations, and nonprofits.

**About Banyan Global**

Banyan Global is an international development consulting firm committed to improving livelihoods through market approaches for a broad and lasting impact. The firm is headquartered in Washington, DC with staff working in several low - to middle-income countries. Banyan Global operates seamlessly within the given practice areas: health, economic growth, gender, youth, and monitoring, evaluation, and learning (MEL).

**Project Objective**

Social Impact is in partnership with Banyan Global to implement the USAID Program Cycle Support (PCS) Activity. The Activity supports USAID/Vietnam staff and partners to become more efficient, effective, and transparent in achieving program results through the use of evidence, performance management techniques, and collaborating, learning, and adapting (CLA) practices. The Activity will prioritize (1) the core tasks of the Program Cycle, i.e., design, performance tracking, evaluation, and research, and (2) capacity strengthening for USAID/Vietnam staff and partners. All of the work to be performed under the contract must be in full compliance with USAID policies and ADS requirements, including but not limited to ADS Series 200 - 205.

**Position Description**

Social Impact seeks to hire a full-time Finance and Administration Specialist to support the project’s finance and administration activities. This position will be based in Hanoi, Vietnam, and report to the PCS Deputy Chief of Party—Operations (DCOP—Ops).

**Responsibility**

**_ Finance_**
- Manage cash flow, including funds transfers from SI-HQ, local currency exchange and petty cash
- Record financial transactions into the accounting system, prepare and submit project office expense reporting in a timely manner; record all approved payments for local vendors, contractors, and consultants for goods and services received and save with supporting documentation
- Liaise with the DCOP - Ops and SI-HQ to conduct a final review of vouchers and vendor invoices to ensure the maintenance of thorough financial documentation on all project transactions
- Liaise with vendors regularly to collect invoices and administrative forms
- Prepare monthly SI employee salary calculations based on Vietnamese labor law and timely pay the necessary employers' and employees’ income tax and social security contribution payments to local authorities
- Prepare and submit monthly calculations of payroll taxes and annual tax reporting as required by local tax law
- Work with the DCOP - Ops and team to ensure that financial management and reporting are compliant with USG, SI, and local regulations and policies

**_Administration_**
- Collaborate with technical and operational PCS project staff and SI-HQ to draft contracts with consultants, and service providers
- Support procurement and logistics for PCS activities in collaboration with Procurement and Logistics staff
- Support the management of PCS inventory tracking system for all equipment, furniture and non-expendable properties
- Manage SI’s trade union fund
- Serve as SI Chief of the Representative Office and be responsible for RO-related reports and communication

**_Other tasks_**
- Implement knowledge management protocols and processes.
- Other duties as assigned.

**Qualifications**:

- BS/BA in Accounting, Finance, or a relevant field
- Seven years of experience in finance and accounting invoicing, payroll, and administration activities
- Demonstrated experience with USAID accounting procedures and regulations, with a strong preference for experience on USAID-funded projects
- Knowledge and experience using electronic accounting systems, such as QuickBooks, required.
- Able to organize, manage, prioritize, and follow through on multiple tasks in a fast-paced, deadline-oriented environment.
- Demonstrated attention to detail, required
- Have a growth mindset, openness to new ideas and perspectives, and commitment to personal growth and improvement, preferred
- Able to work well with and be inclusive of colleagues and stakeholders from varied backgrounds
- Able to work independently with mínimal supervision
- Strong teamwork and coordination skills
- Excellent oral and written communication skills, preferred
- Fluency in written and spoken English, required

**To apply, please merge both your CV and a cover letter (one-page briefly outlining your qualifications and motivations for applying) into one pdf file and submit it throug

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