Admin and Relationships Officer
3 weeks ago
Overview:
About RMIT Vietnam
RMIT is a global university of technology, design, and enterprise. We are global in footprint and even more importantly, we are global in mindset. We are committed to making a positive impact wherever we go. The wider our reach, the deeper our connections, the greater our impact.
RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University with 700 staff and 7,000 students, in three locations, and recently awarded one of the Best Companies to work for in Asia 2020. From a media perspective RMIT Vietnam enjoys a 40% share of voice in the sector. It brings a world-class education and globalised study environment to the heart of Asia, offering programs in business, technology, communication, design, fashion, and English language. It boasts an impressive range of extra-curricular activities that encourage students to innovate and network globally.
Degrees are awarded by RMIT in Australia and taught in English, enabling Vietnamese students (and visiting international students) the opportunity to receive an international education without having to leave home.
The Role
The Admin and Relationships Officer is a key role for the Student Recruitment Department its Stakeholder Relationships Unit. This position provides secretarial and administrative tasks for a wide range of activities for recruiting new prospective students to the university and for retaining them.
The position will actively involve in operational support for the recruitment team on a daily basis, as well as to involve in a daily basis of customer care. The position will effectively support the administrative side of the Stakeholder Relationships Unit and helping it to organise and prepare for successful engagement and direct marketing activities.
On occasion, this position may also be required to work outside of usual office hours including nights and on weekends.
Your Responsibilities
Administrative
- Coordinate various day-to-day administrative tasks for Student Recruitment Department in daily operations including but not limited to drafting contracts, preparing payment requests and vouchers, processing payments to contractors and suppliers, booking meeting rooms, making appointments, purchase of stationery and office equipment. Act as secretary to all departmental planning sessions and relevant team meetings.
- Manage domestic and international travels for members of Student Recruitment Department including flight and accommodation, booking, per diem and expense claims and post-trip payment settle down.
- Process and maintain accurate financial records relevant to the expenditure including monthly reconciliation of expenditure
- Coordinate the efficient ordering, stock tracking and distribution of all the sales materials and event merchandise
- Manage the flow of daily operation of sales activities
- Perform any other duties that may be required by Senior Manager, Student Recruitment
Stakeholder Relationships supports
- Handle general administrative tasks related to school engagement projects such as sponsorships, high school tours, RMIT direct marketing activities at high schools.
- Liaise and monitor postal suppliers in terms of delivering letters, proposals and sponsorships to high schools and DOET in a timely manner
- Support info booth at high schools and key-in data into CRM system when requested
- Liaise with high school teachers on high school tours
- Provide supports for events at high schools
Skills and Experience
- Bachelor’s degree in a relevant discipline
- At least two years of relevant experience working in a similar position with background in administration and
- communications
- Proficient computer skills (MS Office) and related technology
- Well-developed planning, organizational and problem-solving skills.
- High level of communication skills, written and spoken (English and Vietnamese)
- Demonstrated ability to work independently and as part of a team.
- Job description
Culture
Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices.
**Benefits**:
- Competitive gross salary starting from 17,325,000VND in meeting all the key selection criteria.
- 13th month bonus + private medical insurance (for you and your dependents) + annual health check.
- 20 days annual leave plus 5 days paid leave Christmas closure, plus public holidays and paid sick leave.
- Unique opportunity to work within a multi-lingual, multi-cultural environment with creative and innovative committed colleagues.
- Free use of onsite gym
- Library on campus and online - access to RMIT Australia online library
To A
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