Sales Administrator
3 days ago
**Mô tả công việc**:
(Mức lương: Thỏa thuận)
1. Inventory & Delivery
a. Receive inquiry from Sales Team & clients; check & prepare Delivery Order (DO).
c. Follow-up and inform clients & collect docs for filing after success.
d. Monthly report to PM / DM for stock sales, inventory, related payment status / receivables.
2. Pricing & Quotation - Purchase Order & Contract Preparation
a. Manage & record Pricing System for all products / service offered by SM/DM/PM.
b. Offer stock price to clients for small inquiries / stock sales projects
c. Consolidate Prices offered by Sales Team to clients.
d. Coordinate with salesman to extract Monthly report to PM / DM for ongoing Contracts status, Quotation and Invoice value from Odoo system and extract to Excel file per Division’s template
e. Support Project admin to survey market price / prepare PO for local materials in the North market
f. Coordinate with Sales admin in the South to prepare related BoQ / product info for placing PO to supplier on time after signing contract and 1st payment
3. Managing documentation and data system
a. Support salesman to Prepare samples board; Proposal; tender documents. Systemize and record it to Excel file and save in Sharepoint as dashboard / Sales protocol
b. Weekly Update Odoo for Flooring Division re Contract / Invoice value / date / client’s information, product finalization / confirmation
c. Update / Distribute brochures / catalogues for sales team from DM / Suppliers every quarter
d. Manage samples / brochure library at Hanoi office and warehouse smartly and in order, also save/ update in Sharepoint twice a month.
e. Get info from sales team / PM / DM & Prepare Draft Contract for Clients, read and understanding all contract terms, prepare contract check-list
f. Receive adequate information from Clients / Sales Team and communicate with DM / Sales admin in HCM to well prepare for all process: contract signing, production time, shipment time, delivery time, payment collection...
g. Keep record and save all sales documents /marketing documents to Sharepoint and report to PM/DM/SM at the end of the month
4. Project management
a. Together with Salesman prepare Hand-over Sheet to Project Team after signing contract with Client
b. Follow up with Logs team / Project team to update salesman / client with ETD/ETA (shipments and delivery)
c. Follow up and keep record of installation documents
d. Together with project admin / accountant to Submit payment documents on time to collect partial payment, contract liquidation and/or complete receivable collection
e. Working / coordinate among Project admin, QS, Site Sup, Salesman to check on final BoQ after installation finish enable to finish the final payment request to client and their acceptance
f. Together with Project admin to Keep record of all site photos from Site Supervisor during site inspection prior installation / installation process and hand-over project
g. Be able to communicate effectively with sub-contractor / installers to support Project admin/ Site sup on related documents when need
**Chức vụ**: Nhân Viên/Chuyên Viên
**Hình thức làm việc**: Toàn thời gian
**Quyền lợi được hưởng**:
- Laptop
- Chế độ bảo hiểm
- Du Lịch
- Phụ cấp
- Chế độ thưởng
- Chăm sóc sức khỏe
- Đào tạo
- Tăng lương
- Nghỉ phép năm
**Yêu cầu bằng cấp (tối thiểu)**: Cao Đẳng
**Yêu cầu công việc**:
- Professional and pleasant personality with good written and verbal communication interpersonal skills (will interact with many parties: sub con, divisions, site sup team, local suppliers, clients, accountant, managers )
- Proactive, careful, well organized, detail-oriented, highly resourceful and follow up skills
- Good problem solving and analytical skill
- Willing to learn, multiple tasks and be able to work in a fast - paced environment
- Good at time management and planning skills
- Work independently as well as in a team
**Yêu cầu giới tính**: Nam/Nữ
**Ngành nghề**: Hành chính Văn phòng
Cao Đẳng
Không yêu cầu
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