Project Officer

8 months ago

Ho Chi Minh City, Vietnam Save the Children Full time

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

**KEY AREAS OF ACCOUNTABILITY**:
**Contributions to Country Office Operation**:

- Engage the learning agenda of the country office.
- Implement risk prevention actions those link to project activities. Monitor and alert Project Manager emerging risks and implement risk mitigation activities.
- When relevant and required, provide inputs and ideas for need assessment, child right situational analysis.
- When relevant and required, provide inputs for Country Annual Plan, Country Strategic Plan and reports.
- Provide supports to and or involve in emergency both during assessment stage and implementation of emergency response
- Conducting the safeguarding training or induction to partners, consultant/volunteers and supporting project team to follow up and report to CO safeguarding team all related task.

**Project management**
- Support partner preparing approve documents package
- Support Project Manager drafting sub-grant agreements.
- Follow SC internal approval process and grant management requirements (e.g. partner assessment; kick-off meeting, donor requirements) during projects implementation
- Provide inputs to Project Manager to adjust the work plans, budget, and procurement plans if needed.
- Working closely with partner to implement activities in the field as approved yearly workplans. Those contribute to achievement of project monthly and quarterly operations and quality KPIs.
- Provide inputs to Project Manager for quarterly review of operational, finance, and safeguarding risks and issues, and take actions assigned by Project Manager.
- Monitor and report to Project Manager any emerging issues affecting project implementation in the field. Implement solutions as agreed with Project Manager.
- Work with related technical Advisors (Child Participation and Child Protection; Child Poverty)
- Provide inputs to Project Manager in writing project report. Work with Project Manager to address any issue related to reporting to members and/or donors.
- With supports and guidance from Project Managers and Techincal Advisors, responsible to work with partners to make sure project technical requirements well implemented in the field.

**Research, Evaluation, Accountability, Leaning and Monitoring (REALM)**
- Timely and accuracy update of project data on PRIME assigned by Project Manager (Logframe, DIP and REALM plan).
- Regularly using project QBs collect data as required. Working with related REALM staffs to implement REALM plans.
- Support project partners in monitoring and supervising activities to ensure the progress and quality of project implementation.
- Provide inputs from the field for project review and update, and bring lessons learned to share and discuss with partners.
- Implement, monitor, and report to Project Manager the accountability system in the field.
- Collect feedback from people and group (beneficiaries) and project stakeholders and report to Project Manager.
- Update and file project files rightly in the Sharepoint (internal filing system of SCI).

**Program and Project Development**
- When relevant and required by Project Manager and/or Program Manager provide inputs and ideas, including lessons learned, for project concepts, and proposal, data for project location selection, and project draft budget.
- Acting Project Manager when assigned.

**Staff Management**
- N/A

**Financial Management**
- Working with partner to make sure that project activities implemented in the most cost-effect way.
- Provide input to Project Manager for budget phasing and monthly forecast.
- Monitor and work with partners to make sure that projects expenses partners are in accordance to SCI and donor’s policies and procedure.
- Monitor and work directly with partner to make sure that SCI finance and procurement policies and procedures are strictly followed. Report to Project Manager any suspected violation of SCI finance and procurement policies and procedure.

**Representation, Partnership and Networking**
- When relevant and require, provide project information to COM team, for communication purposes.
- Support Project Manager in establishing coordination and maintain strong relationship with direct project implementing partners for smooth project implementation.
- When relevant and require, joint partner assessment and implement activities to support partners’ capacity.
- Work with partner to make sure that government laws, policies and procedures are complied with during project implementation. (e.g. MoU, project approval from local authority)

**BEHAVIOURS (Values in Practice**)**

**Accountability**:

- holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

**Ambition**:

- sets ambitious and challenging goals for themselves and their team, takes responsibi

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