Senior Program Manager

6 months ago

Hanoi, Vietnam Save the Children Full time

**The Opportunity - **Senior Program Manager**

To provide overall leadership in management and implementation of assigned program(s), including representation to assigned partners and or thematic working areas. The Senior Program Manager ensures that every project reaches identified project beneficiaries and achieves agreed objectives.

To assist the Director of Program Implementation in set-up, strengthen, and maintaining relationship with partner’s management positions. To provide trainings and coaching to program staff to ensure program staff are having proper skills to work effectively.

To serve as a member of ESMT, representing assigned program(s), providing support to SMT in management decision making and in following up the implementation.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

**SCOPE OF ROLE**:
**Reports to**:Director of Program Implementation (DPI)

**Staff reporting to this post**: Up to 8 staffs include (Senior) Project Managers; and others as required

**Budget Responsibilities**: Up 7 million USD annually.

**Role Dimensions**:

- Internal: Coordinates with Director Strategic, Program Quality and Impact (SPQI), Technical Advisors, MEAL team, ACCM team, Supply Chain team, Awards team, Finance team, HR team, Manager of Field Offices, and other Program Managers.
- External: Donors and SC members, partners, networks.

**KEY AREAS OF ACCOUNTABILITY**:
**Contributions to Country Office Operation as an ESMT Members**:

- Ensure all team member have clear understanding and comply with systems, policies and procedures at SC.
- Take lead to organise ESMT and other meetings (at least one every year).
- Cascade decisions and other information from ESMT to staffs and share with ESMT emerging issues.
- Ensure all CO priorities are well understood and implemented by the whole program(s) team.
- Engage and ensure take part in leading the learning agenda of the country office.
- Implement risk prevention actions. Monitor and alert ESMT emerging risks and implement risk mitigation activities.
- Provide inputs and ideas for need assessment, child right situational analysis.
- Provide inputs for Country Annual Plan, Country Strategic Plan and reports.
- Provide supports to and or involve in emergency both during assessment stage and implementation of emergency response.

**Program and project management**

Play a key roles of program management. The Senior Program Manager to oversight assigned programs. The SPM ensures that every project:

- Has proper sub-grant agreements signed.
- Ensure that SC internal approval process are followed and grant management requirements (e.g. kick-off meeting, donor requirements) are complied with during projects implementation
- Timely and quality preparation and adjustment of work plans, budget, and procurement plans, with engagement of internal and external stakeholders. All these plans should be posted timely into systems (PRIME) and shared with other teams.
- Implement activities as project design. Ensure every project under the programs meet monthly and quarterly operations and quality KPIs.
- Quarterly review operational, finance, and safeguarding risks and issues, and take actions as needed.
- Be responsible in ensuring quality in the delivery of project activities and ensure MEAL system is in place within projects and themes
- In coordination with (Senior) Project Manager(s), identify any emerging issues affecting project implementation and determine solutions in consultations with DPI and other related Managers.
- Work with related technical Advisors (Education, Health and Nutrition, Child Protection, Child Right Governance, Child Poverty, DRR&CC, Construction, and others) to ensure timely technical supports to project implementation.
- Review and verify project reports for internal approval and for submitting to SC Members, donors, and government when required. Work with Awards Manager/ Award team to address any issue related to reporting to members and or donors.

**Research, Evaluation, Accountability, Leaning and Monitoring (REALM)**
- Ensure timely and accuracy update of all project on PRIME (Project Reporting, Information Management and Evidence System).
- Work with MEAL staffs to ensure every project has quality MEAL plan and implement it accordingly; project evidences, including data used for reporting and discussion.
- Ensure regular project review and update, and bring lessons learned to share and discuss among the assigned program(s) and with other teams, and with ESMT.
- Ensure that the accountability system is set-up and operated in every project.
- Ensure that feedback from people and group (beneficiaries) and project stakeholders are regularly collected and addressed accordingly.
- Ensure knowledge management as guidance by SCI at the assigned program(s).

**Program and Project Development**
- Actively provide inputs and id

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