Office Support Officer
6 months ago
**Mô tả công việc**:
(Mức lương: 10 - 13 triệu VNĐ)
1. Support:
- Oversee support requests (room booking request, technical support request, facility management request, cleaning request,...). Ensure all requests responded and completed on time and the work results meet the school's standard.
- Coordinate all office management teams to support school events.
- Assist Office Manager in preparing documents, reports and welcome government inspectors regarding infrastructure and fire safety at school.
- Order technical goods, refreshment for staff, cleaning supply, and stationery for the office as required. Conduct payment requests for monthly building services.
- Collaborate with the Inventory Accountant & Storekeeper in the preparation and distribution of uniforms and books for students and staff.
2. Facilities management
- Provide general oversight of maintenance activities to ensure school buildings are kept in good order and condition in consultation with Office Manager.
- Conduct daily facilities walk, weekly housekeeping checks. Record and report all finding of breakdowns, health & safety risks, hygiene of the building. Coordinate with Head guard to include required checkpoints in security's patrol checklist.
- Review and propose specifications of each facility purchasing request to ensure all requests meet H&S and aesthetic standards.
- Oversee school's bus(es) and car(s), processing vehicle booking requests, ensuring proper coverage to school vehicle. Oversee Grab accounts.
- Oversee gardening service. Develop and implement the gardening standards, gardening calendar.
- Follow up with furniture & fixture orders, distribution & handover. Oversee school asset lists. Coordinating with the purchasing department in purchasing process and with accounting department to conduct annual inventories of school' assets.
3. School services
- Oversee shuttle bus service, catering service, uniform, processing registrations, keeping stakeholders informed of any update of the service, actively looking at measures to expand the service or enhance costumers' experience.
- Review safety procedures of the services. Coordinate with Administration team colleagues to implement successfully safety procedures via daily checklists, monthly checklists, spot check...
- Oversee and keep records of operational checklists of Office management team, including Shuttle bus daily checklist, School vehicle checklists, Canteen monthly checklist, food sample storage, Preventative maintenance checklist, Security patrol checklist....
4. Administration
- Coordinate office activities and operations to ensure efficiency and compliance to company policies.
- Oversee Administration team calendar. Gather feedback from stakeholder on school' vendors, source potential vendors, review and renew service contracts.
- Monitor expenses record and reports as requested.
- Prepare reports as per requested by Office manager and authorities.
- Oversee Administration department's recurrent payments.
Other tasks assigned by Line Manager.
**Chức vụ**: Nhân viên/Chuyên viên
**Hình thức làm việc**: Toàn thời gian
**Quyền lợi được hưởng**:
- Competitive salary and benefits, depend on your capacity and experience.
- Probation salary 90% official salary (according Law, it's just 85%)
- Social Insurance for employees.
- Lunch meal at workplace.
- Accident insurance 24/7 for employees.
- Health insurance from Bao Minh.
- Shuttle bus for employees.
**Yêu cầu bằng cấp (tối thiểu)**: Trung cấp - Nghề
**Yêu cầu công việc**:
**Education**:
- College Degree or equivalent.
- Strong Vietnamese and English verbal and written communication skills.
Skills & Experience:
- At least two-year experience at similar role, experience in International School(s) preferred.
- Critical thinking, Human sensible, Awareness of culture differences.
- Teamwork, time management.
- Communicate in both Vietnamese and English fluently and respectfully.
- Always striving for perfection.
- Ability to manage multiple responsibilities at once.
Personalities:
- Love and Compassion
- Care and Service
- Fair and Just
- Strong sense of responsibility
- Reliable and flexible
- Desire to learn and grow.
- Detail oriented, well-organized
Other requirements: Understand the Company's safety/ security regulations and procedures
**Yêu cầu giới tính**: Nam/Nữ
**Ngành nghề**: CNTT - Phần Cứng,Hành chính Văn phòng,Hành Chính/Văn Phòng,IT Support
Trung cấp - Nghề
Không yêu cầu
-
Office Support Officer
6 months ago
Ho Chi Minh City, Vietnam Công Ty Cổ Phần Khai Sáng Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) - School fees - Connect proactively with Head of Admissions and Communication and Chief Accountant to learn about tuition fee schedules and special offers; with Enrichment Coordinators about club fees; - In responsive manner, support parents' enquiries on invoices, special offers; - Manage Point of...
-
Product Support Officer
7 months ago
Ho Chi Minh City, Vietnam UOB Vietnam Full time**About UOB**: United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia, Thailand and Vietnam, as well as...
-
Project Support Officer
6 months ago
Ho Chi Minh City, Vietnam RMIT University Full timeOverview: - RMIT University Commitment RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a...
-
Sales Support Officer
7 months ago
Ho Chi Minh City, Vietnam Công Ty TNHH Brenntag Việt Nam Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) - Make stock balance for assigned key accounts by proactive getting them order, then getting approval from Country Manager, reminding customer to receive goods, solving failure goods in his/her authorization; support to prepare delivery documents; - Receive purchase order/ sales order from sales team...
-
Officer, Operation Support
6 months ago
Ho Chi Minh City, Vietnam Citi Full timeWhether you’re at the start of your career or looking to discover your next adventure, your story begins here. At **Citi**, you’ll have the opportunity to expand your skills and make a difference at one of the world’s most global banks. We’re fully committed to supporting your growth and development from the start with extensive on-the-job training...
-
Learning and Teaching Support Officer
6 months ago
Ho Chi Minh City, Vietnam RMIT University Full timeOverview: About RMIT VIETNAM - RMIT Vietnam , an entity of RMIT University, has campuses in Ho Chi Minh City and Hanoi since 2001. We provide internationally recognised, high-quality, education and professional training for students, clients and the community, and assist in the development of human resources capability in Vietnam and the region by hosting...
-
Administration Officer
7 months ago
Ho Chi Minh City, Vietnam RMIT University Full timeOverview: - RMIT University Commitment - RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have...
-
Admin Officer
7 months ago
Ho Chi Minh City, Vietnam Công Ty TNHH Rijk Zwaan Việt Nam Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) 1. Office assistant (65%): Ensure all office activities were assist and record - Greeting Guest to the company, answering incoming & outgoing calls and mails, transferring to relevant department - Preparing welcome drink (tea, coffee, soft drink, etc ) in HCM office - Be responsible for company...
-
Office Administrator Recruitment Support
2 months ago
Thành phố Hồ Chí Minh, Vietnam Công Ty TNHH America Indochina Management Vietnam - AIM Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) Mô tả Công việc 1. Administration - Office Administration Coordinate and manage meetings and schedule to prevent duplicate bookings Maintain general office files and other files related to the company's operations Manage, track stock of office supplies, equipment, and furniture and place...
-
Office Administrator
7 months ago
Ho Chi Minh City, Vietnam Công ty cổ phần Circus Digital Full time**Mô tả công việc**: (Mức lương: 10 - 12 triệu VNĐ) - Administrative Support: Providing general administrative support such as managing correspondence, scheduling appointments, organizing meetings, and maintaining office records. - Office Management: Overseeing office operations and ensuring smooth functioning of facilities, supplies, equipment,...
-
Office Administrator
6 months ago
Ho Chi Minh City, Vietnam Công ty TNHH BEL Việt Nam Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) JOB SCOPE & CORE DELIVERABLES As the Office Administrator cum HR Assistant, you will ensure overall smooth and well operation of office on daily basic and support relevant tasks of HR department smoothly. RESPONSIBILITIES - WHAT DOES SUCCESS LOOK LIKE? Office administrative: - Receptionist:...
-
IT Officer
6 months ago
Ho Chi Minh City, Vietnam Knauf Vietnam Full time**About Knauf** Knauf is one of the world’s leading manufacturers of modern insulation materials, drylining systems, plasters & accessories, thermal insulation composite systems, paints, floor screed, floor systems, construction equipment and tools. With more than 250 production facilities and sales organizations in over 86 countries, 35,000 employees...
-
Admin Officer
6 months ago
Ho Chi Minh City, Vietnam Công Ty TNHH Minthacare Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) Mô tả Công việc I. Line Manager: Line 1 : Operation Manager Line 2 : Country Manager II. Main duty: Handle all admin tasks such as office supplies, office management, business trip request. Manage and control the administration expenses to optimize and minimize the cost. Support on...
-
Office Administration
7 months ago
Ho Chi Minh City, Vietnam OPSWAT Full timeOPSWAT is a global cyber security company providing solutions for enterprises since 2002 to identify, detect, and remediate advanced security threats from data and devices coming into and out their networks. Trusted by over 1,000 organizations worldwide and with over 30 anti-malware engines, 100+ data sanitization engines and more than 25 technology...
-
IT Officer
6 months ago
Ho Chi Minh City, Vietnam Habitat Full time**Job Announcement of IT Officer** **The vacancy will be closed when it’s filled** Habitat for Humanity International founded in United States in 1976. Habitat now works in 1,400 communities across the U.S. and in nearly 70 countries and has helped 6.8 million people achieve strength, stability and independence through safe, decent and affordable...
-
Office Manager
6 months ago
Ho Chi Minh City, Vietnam Payoneer Full time**A universe of opportunities. Open to you.** Payoneer's mission is to empower anyone, anywhere to participate and succeed in the global economy. If our mission connects with your values, if you revel in solving complex challenges, and if you want to continuously advance your career, come realize your potential at Payoneer! Life at Payoneer is a global...
-
Admin and Sales Support Officer
2 months ago
Thành phố Hồ Chí Minh, Vietnam Công ty TNHH MTV Công Nghệ Prime-Labo Full time**Mô tả công việc**: (Mức lương: 9 - 13 triệu VNĐ) - Admin: - Oversee office operations, including managing office supplies and equipment - Ensure smooth day-to-day administrative processes - HR (Hiring IT developers): - Handle employee onboarding and offboarding - Maintain employee records, handle labor contracts, and manage employee...
-
Assistant to Office Manager
6 months ago
Ho Chi Minh City, Vietnam NIC HR Full time**Assistant to Office Manager**: **FriendShip Tower, 31 Le Duan, Ben Nghe, District 1, Ho Chi Minh City, Vietnam** **Locations** Ho Chi Minh **Salary** 27,000,000 - 28,000,000 VND **Experience** 2 year **Job type** Full-Time Permanent **Industry** Embassy - Consulate **Job ID** NIC’s Client **Job Description**: To be successful in this role...
-
Senior Officer, Purchasing
6 months ago
Ho Chi Minh City, Vietnam Công Ty TNHH Bảo Hiểm Shinhan Life Việt Nam Full time**Mô tả công việc**: (Mức lương: 9 - 11 triệu VNĐ) - Support GA Project as Moving/ Renovation, Sales Office and another project. - Renovation and maintenance of all offices. - Review & develop company policy, process & system. - Purchase goods and service, negotiate with vendor, review contract for Sales team & FC channel requirement. - Support...
-
Office Admin Receptionist
6 months ago
Ho Chi Minh City, Vietnam Fujifilm Vietnam Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) As the Office Administrator cum HR Assistant, you will be responsible and ensure the overall smooth and well operation of office on daily basic and support some relevant tasks of HR department smoothly. Office Administration (80%): be responsible for proposing administrative plan, arranging,...