Officer - Procurement and Logistics

2 weeks ago

Hanoi, Hanoi, Vietnam IRRI Education Full time

About IRRI


The International Rice Research Institute (IRRI) is dedicated to reducing poverty and hunger through rice science; improving the health and welfare of rice farmers and consumers; and protecting the rice-growing environment for future generations.

IRRI is an independent, nonprofit, research and educational institute, founded in 1960 by the Ford and Rockefeller foundations with support from the Philippine government.

The institute, headquartered in Los Baños, Philippines, has offices in 17 rice-growing countries in Asia and Africa, and over 1,000 staff.


Working with in-country partners, IRRI develops advanced rice varieties that yield more grain and better withstand pests and disease as well as flooding, drought, and other harmful effects of climate change.


Job Purpose

Under the supervision of the Partnership, Project Coordination, and Office Operation Manager, the Procurement and Logistics Officer plays a pivotal role in ensuring smooth procurement processes, efficient stock room management, and timely shipping of goods.

Additionally, this position oversees asset tagging, generates comprehensive reports, manages inventory, and handles insurance matters.

Moreover, the Procurement and Logistics Officer will also support the logístical needs of hosted organizations, ensuring seamless operations and satisfaction of stakeholders' requirements.


This position will be based at the IRRI Office in Hanoi Vietnam, and may only be filled by permanent citizens of Vietnam.

Roles and Responsibilities

  • Ensure adherence to IRRI's procurement policies and procedures for all procurement activities
  • Efficiently manage the receipt, storage, and distribution of goods, maintaining accurate inventory records
  • Facilitate the shipping of goods, coordinating with relevant parties to ensure timely delivery
  • Perform asset tagging to track and manage organizational assets effectively
  • Generate detailed reports on procurement, logistics activities, and inventory levels
  • Ensure compliance with safety regulations in handling, storing, and transporting goods
  • Manage insurance matters like negotiation of prices, review of insurance policies and corresponding billings
  • Provide logístical support to hosted organizations, meeting their specific requirements
  • Collaborate with internal stakeholders to understand procurement needs and ensure timely fulfillment
  • Liaise with suppliers and vendors to negotiate contracts, terms, and pricing
  • Communicate effectively with team members and external partners to coordinate logistics and resolve issues
  • Stamp Goods Receipt for all incoming orders
  • Update Goods Receipt Notices google file for all incoming deliveries for pickup by the Requisitioners
  • Register all inventoriable items in the OCS prior to barcoding
  • Reconcile inventory stock and conduct annual physical counts
  • Prepare and submit performance reports
  • Coordinate with insurance providers for asset insurance coverage and claims processing
  • Provide logístical support to hosted organizations, ensuring timely delivery and proper handling of goods
  • Ensure timely and complete submission of relevant documentation (e.g., invoices, receipts) to Accounting for payment processing

Qualifications

  • Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or related field
  • Minimum of 2 years of relevant experience in procurement, logistics, or supply chain management

Skills Required Mandatory**- Proficiency in procurement and inventory management software

  • Strong negotiation and vendor management skills
  • Excellent communication and interpersonal skills
  • Attention to detail and accuracy in procurement and logistics operations

Preferred

  • Master's degree in Business Administration, Logistics, Supply Chain Management, or related field
  • Experience working with international organizations or donorfunded projects
  • Knowledge of customs regulations and import/export procedures
  • Fluency in Vietnamese and English languages

IRRI offers a highly extensive employee benefits package inclusive of globally-covered medical insurance, retirement plan, life and accident insurance and other allowances. Join our team and be part of our story
This position will remain open until filled.

Job Reference:
HQ01711

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