Country Logistics Manager

2 weeks ago

Hanoi, Hanoi, Vietnam HI Full time

Place:
Ha Noi, Vietnam

Type of contract:
Fixed Term contract

Starting date:
As soon as possible

Humanity & Inclusion (HI) is seeking

COUNTRY LOGISTICS MANAGER
"Outraged by the injustice faced by people with disabilities and vulnerable populations,
we aspire to a world of solidarity and inclusion, enriched by our differences,
where everyone can live in dignity"

Handicap International is changing his name and becomes « Humanity & Inclusion ».

HI, Humanity & Inclusion is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster.

We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.


Since the organisation was first founded in 1982, we have set up development programmes in 62 countries and responded to many emergencies.

Today we have a budget of around 150 million euros, with 3500 employees worldwide.

CONTEXTUALISATION:

About the position:

the CLM is responsible for overseeing the Logistics Department at the country level such as the efficient management of the supply chain, equipment, vehicle fleet, premises, safety, and archiving management.

Contribute to developing Logistics strategy operation, implementing its action plan, and monitoring it.

Deploy HI's standards by adapting and contextualizing the standards to meet the local condition and align with the donor requirements.

Strengthening the capacity of partners in logistics and supply chain management,

Line Manager:
Reporting to the Regional Logistics Manager

Duty Station:
Ha Noi (with frequency travels to Binh Dinh and Kon Tum province)

MISSION/RESPONSIBILITIES

Mission 1:
effective management of the logistics department and its team members

  • Role and responsibilities of each team member are clear
  • Produce an annual plan that aligns with the Logistics StraOp for the upcoming year and the potential needs for collective training,
  • Manage and supervise logistics team (leave, recuperation, appraisal, IAP, objectives, etc.), if the need arises, covalidating disciplinary procedures with the RLM,
  • Coordinate the overall management of the logistics teams (country office and site(s)), facilitate or initiate team meetings, ensure smooth collaboration with other services and project teams,
  • Supervise and give guidance (training and coaching) to logistics team members,
  • Ensure efficient distribution of the workload within the team
  • Oversee the team's career development: define training needs and provide guidance on professional development.

Mission 2:
Deployment HI's standards, manage the budget for structure, and reporting

  • Contributes to developing, revision, and implementing of the Operational Strategy (StratOp) in line with objectives within his/her geographical area.
  • In collaboration with the RLM to update logistics policies and procedures (procurement, equipment, vehicle followup, stock, security, travel, etc.) and tools to adapt with the context of operations in the country,
  • Ensure that policies and procedures are compliant with HI internal regulations, Cambodian legal framework and donors' requirements,
  • Have a good knowledge on donors' regulations (specific conditions and guidelines related to logistics topics),
  • Provide training and refresher training on logistics policies and procedures to HI staff
  • Report to RLM any noncompliance with HI logistics policies.
  • Prepare, and update on a quarterly basis (budget revision), an annual budget that detailed the forecasted expenditure for the running of HI office and its activities (structure costs) such as utilities, office consumables, maintenance, etc.,
  • Analysing Logistics monitoring report and proposing solutions to the RLM

Mission 3:
Contribute to Building the Capacity of HI's partners

  • Assess and evaluate the capacity of partners for Logistics' aspects
  • Finding and recommendations to the project manager
  • Develop indicators and actions to be implemented with the project manager
  • Design the training materials and provide training to the partners
  • Review the improvement and reporting to the internet and external stakeholders
  • Provide support to partners when needed

Mission 4:
Supply Plan

  • Actively participating in every phase of the project cycle to anticipate the needs
  • Working closely with internal stakeholders of the project to develop the supply plan
  • Sourcing of the supply through extended local and nonlocal searches (call for interests)
  • Identifying markets and the procedure to be applied
  • Maintain supplier database, price list, and availability of the needs
  • Maintain partnerships with suppliers to facilitate resolving procurement problems

Mission 5:
Procurement

  • Review all incoming requests for compliance with the procurement pro

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