Procurement Officer

2 weeks ago

Hanoi, Hanoi, Vietnam Save the Children Full time

The Opportunity - Procurement Officer**The position will be responsible to implement all procurement activities for assigned projects and ensure that goods are purchased to meet identified project needs in quality and time; warehouse management including TIM.


She or he will support Procurement Coordinator in development of relevant reports and other procurement duties to ensure compliance and effective implementation of the SCI policies as well as smooth operation of Save the Children programme in Vietnam.


In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.


KEY AREAS OF ACCOUNTABILITY:

1. Conduct procurement activities and support Procurement Plan development**- Review projects procurement plans; closely work with projects teams to finalise and update them;

  • Working with the Procurement Coordinator in developing consolidated a Procurement Plan;
  • Collect information to understand the market and prepare for a procurement works (annual, quarterly, monthly, weekly).
  • Conducts all required procurements in accordance with SC procurement guidelines and donor's rules and regulations and to meet the programs' demand for quality and timeline;
  • Monitor quality of goods and services provided by suppliers and working with them to ensure highest qualities.
  • Creates and maintains a filing system for related procurement activities and ensure the accuracy of computerized database and administrative filling;
  • Support projects team in preparing Procurement Plan for new project proposals;
  • Work with projects team to ensure all works related procurement done before project closure.
  • Support the effective emergency procurements for projects if required.

2. Ensure smooth operation of online procurement system (ProSave)**- Maintain the smooth operation of ProSave and ensure the proper process of every purchase requests from assigned projects in ProSave system;

  • Expand supplier data and ensure supplier registration in Ariba Network;
  • Validate new suppliers' information and upload to ProSave system and support suppliers to solve all datarelated problems;
  • Support assigned projects with ProSave problems;
  • Implement supplier training sessions to engage the suppliers in the Ariba Network.
  • Timely raise issues and concern to the Procurement Coordinator and Supply Chain Manager.

3. Ensure the proper management of warehouse and TIM system**- Maintains an effective warehouse management system and TIM with proper inventory codes and conduct physical stock check when required;

  • Ensure all stock items in warehouse are properly manage according to SCI procedures including regular reconciliation between TIM and Agresso.

4. Staff and partner capacity building**- Contribute to capacity development for the Supply Chain team members (internal training for SC team members, mentoring/on-job training for new members, buddy, etc)

  • Provide technical support and help building capacity of the relevant staff and partners through training, coaching, regular visits and remote support;
  • Support partners' procurement activities in working closely with project staff and finance teams.
  • Conduct training and induction on SCI policies for all staff and budget holders on Procurement Manuals and related guidance;
  • Improve budget holder's capacity on procurement budgeting and planning according to SCI guidance;

5. Provide back up to other team members**- Provide back up to other staff in the team when required.

  • Back up sourcing team to take lead in bidding process for goods and services, prepare minutes and provide guidance for the Procurement Committee as needed. Ensure bidding procedures are fully compliant with SCI's policies and procedures and goods and services are purchased to meet identified project needs in quality and time and maximize cost efficiency.
  • Be responsible for managing the sourcing module for the assigned sourcing activities ProSave System.

6. Other tasks**- Facilitate data processing and data analysis in ProSave as well as preparing KPI reports.

  • To be flexible and available for missions to the field for special support or supervision on given procurement issues;

Working contacts

_ Internal:
_ All staff in Hanoi and field offices

_External:
_ Visitors, consultants and suppliers of services

BEHAVIOURS (Values in Practice)**
_ Accountability:_

  • Holds selfaccountable for managing resources efficiently, achieving and role modelling SC values
  • Holds staff and partners accountable to deliver on their responsibilities with strong support for using their knowledge and creativity to deliver according to communities/beneficiaries' needs, and also providing the necessary guidance/help improve performance, including appropriate consequences when results are not achieved

_Ambition:
_

  • Set ambitious goals for self; be creative and pr

  • Officer - Procurement and Logistics

    2 weeks ago

    Hanoi, Hanoi, Vietnam IRRI Education Full time

    About IRRIThe International Rice Research Institute (IRRI) is dedicated to reducing poverty and hunger through rice science; improving the health and welfare of rice farmers and consumers; and protecting the rice-growing environment for future generations. IRRI is an independent, nonprofit, research and educational institute, founded in 1960 by the Ford and...

  • Global Procurement Officer, Finance

    2 weeks ago

    Hanoi, Hanoi, Vietnam PATH Full time

    Posted Job Title: Global Procurement Officer, FinanceInternal Job Title: Procurement OfficerLocation: Hanoi, Vietnam OR New Delhi, IndiaPATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships, with expertise in science, health, economics, technology, advocacy, and dozens of other...

  • Grants and Procurement Officer

    2 weeks ago

    Hanoi, Hanoi, Vietnam Winrock International Full time

    Winrock International is recruiting applicants for the position of Grants and Procurement Officer for the USAID Counter Trafficking in Persons Project.For more details, please see the attached vacancy announcement. Job DetailsOrganisation Name: Winrock InternationalLocation: HanoiApplication Deadline: Mon,

  • Procurement Assistant

    2 weeks ago

    Hanoi, Hanoi, Vietnam IESC Full time

    Title: Procurement AssistantJob type: Full-timeProgram: USAID Linkages for Small and Medium Enterprises (LinkSME)Project Location: Hanoi, VietnamDuration: Estimated 6 months, tentatively from March 2023 to August 2023The USAID LinkSME project, funded by the United States Agency for International Development (USAID), supports the Government of Vietnam (GVN)...

  • Procure-to-pay (Ptp) Team Lead (Hybrid)

    2 weeks ago

    Hanoi, Hanoi, Vietnam Công ty TNHH Giải Pháp Công Nghệ và Phần Mềm Phổ Tuệ Full time

    Mô tả công việc:(Mức lương: Đến 45 triệu VNĐ) Oversee and manage the entire procuretopay process within the organization to ensure efficiency and compliance with company policies. Lead a team of procurement and accounts payable professionals, ensuring high levels of performance and development. Develop and implement procurement strategies to...

  • Finance Officer

    2 weeks ago

    Hanoi, Hanoi, Vietnam PSI Full time

    EMPLOYMENT OPPORTUNITYAs per work requirement, PSI/Vietnam currently seeks a high motivated individual to serve as Finance Officer. This position will be the full-time, 2-year contract, to be based in Hanoi and will report to the PSI's Finance ManagerPosition summary: The Finance Officer - under the supervision and guidance Finance Manager - is responsible...

  • Logistics & HR Officer

    2 weeks ago

    Hanoi, Hanoi, Vietnam HI Full time

    Job descriptionLOGISTICS & HR OFFICERGeneral missionReporting to the Country Logistics Manager and HR Manager, the Logistics & HR officer ensures the efficient management of:procurement, facility for the country under his or her responsibility. He or she is a key player in the rollout and implementation of HI's logistics standards, which consists in...

  • Tender Officer

    2 weeks ago

    Hanoi, Hanoi, Vietnam DEEP C Industrial Zones Full time

    Detailed job description:Under the procurement process:Prepare bid financial evaluation form; Check, make correction (if needed) and align financial proposals of bidding documents; Analyze and evaluate bidding documents for construction packages (mostly financial part); Negotiate the bidding prices with bidders; Prepare bid evaluation reports; Archive the...

  • Program Support Officer

    2 weeks ago

    Hanoi, Hanoi, Vietnam CARE International in Vietnam Full time

    PROGRAM SUPPORT OFFICER Are you an experienced administrator with excellent attention to detail, who enjoys working collaboratively in busy environments? An exciting opportunity to be an important part of the dynamic team of the wellknown international NGO, CARE in Vietnam._About the roleThe Program Support Officer is responsible for the general support of...

  • Admin and Finance Officer

    2 weeks ago

    Hanoi, Hanoi, Vietnam UNC Full time

    JOB ANNOUNCEMENT - ADMIN AND FINANCE OFFFICERWe are now seeking a talented, dedicated and committed individual to join our team with the position of Admin and Finance Officer working at UNC Vietnam Office in Hanoi.Position: 01 Admin and Finance OfficerBased in Hanoi.Report to: Operations and Finance Manager***: The incumbent of this position is responsible...

  • Procurement Engineer

    2 weeks ago

    Hanoi, Hanoi, Vietnam Buhler Asia Vietnam Limited Full time

    Mô tả công việc:(Mức lương:Thỏa thuận)** Job Summary:He / She will be leading the procurement and necessary sourcing activity for manufacturing parts and raw material (RM). Duties/Responsibilities: Understanding the functional requirement of the machines and function of required parts. Assessing and identifying the right source for the part....

  • Sourcing Officer

    2 weeks ago

    Hanoi, Hanoi, Vietnam Save the Children Full time

    The Opportunity - Sourcing Officer**The position will responsible for handling Save the Children's end to end sourcing operations by managing and leading sourcing activities. She or he will support Sourcing Coordinator in development of relevant reports and other procurement duties to ensure compliance and effective implementation of the SCI policies as well...

  • Senior Admin and Finance Officer

    2 weeks ago

    Hanoi, Hanoi, Vietnam UNC Full time

    JOB ANNOUNCEMENT - SENIOR ADMIN AND FINANCE OFFICERWe are now seeking a talented, dedicated and committed individual to join our team with the position of Senior Admin and Finance Officer working at UNC Vietnam Office in Hanoi.Position: Senior Admin and Finance OfficerBased in HanoiReport to: Operations and Finance Manager***: The incumbent of this position...

  • Procurement Staff Tiếng Nhật Cho Nhà Máy

    2 weeks ago

    Hanoi, Hanoi, Vietnam Worklink Việt Nam Full time

    công ty 100% vốn Nhật sản xuất về thiết bị hệ thống tuyền tải và phân phối điện tại Việt Nam với sản phẩm chính là Rơ le bảo vệ và hệ thống tự động hóa trạm biến ápAddress: KCN BắcThăng Long; Đông Anh; HàNộiVị trí tuyển dụng: HN1236 - Procurement senior staff**Mô tả công...

  • HR & Operations Officer

    2 weeks ago

    Hanoi, Hanoi, Vietnam AOP Full time

    Action on Poverty in Vietnam (AOP) is seeking an HR & Operations Officer to facilitate effective operations and human resources management of AOP's Representative Office in Vietnam and its programs.The position will report to the HR and Operations Manager work closely with the HR and Operations team at offices to provide multi-faceted HR and operations...

  • Office Administrator

    2 weeks ago

    Hanoi, Hanoi, Vietnam Công Ty TNHH Navitas Việt Nam Full time

    Mô tả công việc:(Mức lương: Thỏa thuận)Overview and Objectives of the Position:The Office Administrator will support the day-to-day running of the office by providing a wide range of operative and administrative services that cover administrations, IT and property support services, and the interaction with the specialist teams and external...

  • Project Officer

    2 weeks ago

    Hanoi, Hanoi, Vietnam Save the Children Full time

    The Opportunity - Project Officer**The Project Officer is responsible for assigned tasks among the implementation of Improving quality of education for deprived children Phase 3. She/he will be responsible on implementation of project activities in Hanoi with possible travels to other provinces. He/she works in close coordination with Project Manager and...

  • Officer, Course

    2 weeks ago

    Hanoi, Hanoi, Vietnam British University Vietnam Full time

    Job Description:BRITISH UNIVERSITY VIETNAM (BUV)British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and Staffordshire University. BUV is rated a 5 Star university of excellence by the world-recognised QS accreditor and is also recognised with a...

  • Administration Officer

    2 weeks ago

    Hanoi, Hanoi, Vietnam Công Ty TNHH Janakuasa Việt Nam Full time

    Mô tả công việc:(Mức lương: Thỏa thuận) 1. Arrange and book air tickets, accommodation, transportation according to the business schedule of everyone in Hanoi office. Solve arising problems related to ticket exchange, ticket refund... ;In charge of preparing documents for Admin's debt payment for suppliers and following them;Search and work...

  • Ocean Marketing Procurement

    2 weeks ago

    Hanoi, Hanoi, Vietnam Việc Ơi It Client Full time

    **Giới thiệu**:Việc Ơi It Client là công ty 100% vốn nước ngoài đang hoạt động lĩnh vực IT Phần mềm, Lập Trình tại TPHCM. Hiện tại chúng tôi đang cần tuyển vị trị trí "[Remote] Japanese Ruby on Rails NN_man/year", "[Remote] Senior Rails Developer_Upto 4000$ Gross". với các kỹ năng như Trình Độ...