Assistant to Head of HR

1 week ago


Ho Chi Minh City, Ho Chi Minh, Vietnam PASONA N A, INC. Full time

Job description:

  • Develop regulations, rules and budgets
  • Build a system of regulations, processes, regulations, and forms for the Company and supervise the implementation of those regulations.
  • Develop and perfect regulations on evaluation and rewards.
  • Plan and implement human resources strategy: Make recommendations to effectively promote human resources.
  • Prepare budget for monthly and annual labor costs.
  • Prepare internal reports and reports to external agencies
  • Recruitment
  • Make recruitment plans in accordance with the organization's strategy, manage the recruitment process.
  • Develop orientation training materials for new employees. Plan to organize explanation sessions about the company's policies and regulations.
  • Employee relations
  • Propose projects to build good relationships with employees and the company
  • Organize companywide activities (company travel, employee meetings, etc.)
  • Performance management, human resource development
  • Support management in the process of managing employee performance.
  • Provide solutions to reduce employee absenteeism and promote employee productivity
  • Training and managing internal staff in the human resources and administration department: Setting goals, developing the capacity and performance of the human resources team in accordance with the department's goals.
  • Plan, guide, direct and control the implementation of operations and actions of human resources and administrative staff.
  • Make suggestions and improve the operations of staff in the department to bring high performance at work
  • Policy and legal issues
  • Regularly monitor amendments in laborrelated laws and legal documents to propose timely amendments to human resources policies and procedures
  • Responsible for working with legal consultants in legal cases related to human resources and other cases with direction from the Board of Directors.
  • Understand the risks in operations, and make suggestions to improve processes and regulations
  • Ensure all HR activities comply with laws and regulations, organizational policies and procedures.
  • In the field of human resources
  • Organize and manage data on human resource information, analyze, make statistics and update human resource data to support processes, procedures and decision making.
  • Understand human resource operations, thereby guiding and controlling the performance of subordinate staff
  • Sign contracts and manage documents
  • Track timekeeping and calculate salaries
  • Carry out procedures for social insurance, health insurance, and unemployment insurance
  • Carry out personal income tax procedures
  • And other human resources operations
  • Administration
  • Implement, guide and supervise HR-GA administrative work (inventory control of consumables, uniform allocation, management of company assets and equipment, welcoming guests...);
  • Procedures related to foreigners
  • Monitor operations related to food, water, vehicles, entering and exiting the factory...
  • Manage exchange activities: weddings, fun, birthdays,...
  • Translating and interpreting
  • Interpret internal meetings, company meetings, and explanation sessions.
  • Translate documents of the administrative and human resources department, and other documents as requested by superiors.
  • Support translation and interpretation for other departments

Requirements:

  • KNOWLEDGE
  • EXPERIENCE
  • Graduated from University or above.
  • Have 3 5 years of working experience in human resources and administrative management positions at Japanese companies.
  • Japanese communication level equivalent to N2-N1, especially communication, reading and writing text.
  • English with reading comprehension ability.
  • Understand clearly the Laws and regulations related to labor (including Vietnamese and foreign workers)
  • Experience in dealing with and under high pressure at work
  • SKILL
  • Planning skills;
  • Skills in organizing and supervising work;
  • Analysis and synthesis skills;
  • Teamwork skill
  • Hourensho skills (Reporting communication discussion)
  • ATTITUDE
  • Enthusiastic and responsible;
  • Honest, enthusiastic, careful, meticulous;
  • Progressive, eager to learn;
  • Creativity at work.
  • Listen and respect: departments, colleagues, customers.

Benefits:

  • Inhouse events: twice a year
  • Social insurance (as Vietnam's law)
  • All allowances are included in salary
  • Other attraction: Friendly colleagues and boss, warm working environment
  • Working time: 8:0017:00 from Monday
  • Friday (No overtime)
And Saturdays but just twice a month

Working location:
Long Duc, Long Thanh, Dong Nai

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