Executive Assistant and Communication Executive

1 week ago


Ho Chi Minh City, Ho Chi Minh, Vietnam Otis Full time

Date Posted:

Country:
Vietnam

Location:

VNM705: 97 Nguyen Van Troi, Ward 11, Phu Nhuan Dist, Ho Chi Minh, 700000, Vietnam

JOB PURPOSE:


This position is to provide the secretarial & administrative support to the Managing Director as well as to provide the translation/interpretation with accuracy and a professional manner.


Besides that, this position is also to manage daily office management and lead company's communication in alignment with SEA agenda/guidelines.


Main Duties:

Personal Assistance:

  • Provide daily administrative support to the Managing Director, including meeting & logistics arrangement, customer & field visit arrangement, travel arrangement, visa/work permit, payments, and other related admin tasks.
  • Follow MD's working schedule to arrange meetings and manage calendars.
  • Take accurate and comprehensive notes at meetings and deliver the meeting minutes to stakeholders promptly.
  • Coordinate and involve in the preparation of company's activities, such as: monthly/quarterly newsletters, townhall meetings, MD's engagement events, staff events, etc.
  • Perform other admin/secretarial tasks as assigned.

Translation/Interpretation:

  • Translate content within documents or via verbal communication in English-Vietnam and vice versa.
  • Provide the excellent interpretation in business meetings to convey the MD's messages accurately.
  • Engage with other departments to gain the business awareness for a better quality of interpretation/translation.

Office Management:

  • Manage daily office operation including office lease, parking, car lease, to ensure the office is well managed and operated in a good condition.
  • Support to monitor the immigration services for expats: visa / work permit, daily courier, and company's legal document registration.
  • Provide guideline and monitor the usage of meeting rooms and open office area in a clear & tidy condition.
  • Coordinate with EHS in office health & safety activities to provide a safe and pleasant working environment.
  • Participate in other office management projects.

Communication:

  • Lead the communication committee of Vietnam to implement communication activities.
  • Translation of Southeast Asia leadership and employee communications for distribution via Outlook, Yammer & Connect (Intranet).
  • Brand ambassador for Otis in Vietnam: Ensure correct usage of company logo, photos and all brand assets.
  • Support employee engagement and Corporate Social Responsibility events.

Job Requirement:

  • University Degree/Master in Linguistics, Business Administration, Economics or related major.
  • Minimum 23 years of experience at a similar position in a MNC organization.
  • Excellent translation/interpretation, writing, and communication skills.
  • Proactive, supportive, and openminded thinking.
  • Careful, detailoriented, good customer service mindset.
  • Ability to work under tight deadlines.
  • Wiling to travel as per business requests.
  • Excellent English communication in four skills.
  • Good command in MS Office
  • Otis is An Equal _
  • Opportunity/Affirmative_
  • Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class._
- ._
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