Executive Assistant

1 week ago


Ho Chi Minh City, Ho Chi Minh, Vietnam Adecco Full time

Job summary:

Responsibilities:

- assisting the manager in the daily business tasks
- assisting in the organization and management of events, receptions, seminars and functions which the company might organize for its clients, and other related parties from time to time, as well as internal/in-house functions for employees
- coordinating internal meetings
- assisting the manager on business development activities of the company
- assisting in communications to be sent to clients and friends of the company, including the preparation of presentations and proposals for potential clients
- making travel arrangements (including flight and accommodation bookings)
- typing and processing documents, briefing papers, reports and presentations
- recording timesheets
- organizing and storing paperwork, documents and computer-based information
- screening telephone calls, enquiries and requests, and handling them when appropriate
- managing the information bank/precedents system (including legislation, advices, precedents, marketing files and client/matter files)
- liaising with relevant government authorities as and when required
- translating documentation and legislation when required
- providing general paralegal assistance, as and when required

Experience requirements:

  • A minimum of 5 years direct executive secretarial experience
  • Outstanding written and verbal communication skills, with proficiency in English
  • Ability to work independently and as an integral member of various teams
  • Strong organizational and communication skills
  • Meticulous attention to detail
  • Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
  • Strong proficiency in Microsoft Windows, Word, Excel, PowerPoint and Outlook
  • Strong customer service focus

Education requirements:

  • Bachelor's degree or an equivalent combination of education, training and experience

Contact Person:

Ha Tran

Adecco
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