Executive Assistant to CEO

2 days ago

Ho Chi Minh City, Ho Chi Minh, Vietnam Spartan Dev Full time

1. Job Summary

At Spartan, we don't act like vendors. We embed with startups backed by YC, Pear VC, BlingCap ,a16z, Techstars, and more — partnering with founders and engineers from Stanford, MIT, Yale, Google, Amazon, Uber, and beyond. Together, we help launch MVPs in 30 days and scale systems that power billions of requests. 

The Executive Assistant will work directly with the CEO to support day-to-day operations, manage schedules, coordinate meetings, arrange travel, and ensure seamless communication across departments.
This role requires strong English proficiency, professionalism, and a proactive, solution-oriented mindset.

2. Key Responsibilities

Executive Support & Workflow Management

  • Attend meetings with the CEO when required; capture key points and follow-up actions.
  • Prepare meeting notes, summaries, and reports for the CEO.
  • Track progress of tasks assigned by the CEO and follow up with stakeholders in a timely manner.

Calendar & Meeting Management

  • Manage the CEO's calendar and schedule meetings with internal teams and external partners.
  • Prepare meeting agendas and ensure all sessions start on time and run smoothly.
  • Proactively optimize the CEO's schedule to improve workflow and efficiency.

Travel Arrangements & Logistics

  • Handle travel bookings including flights, hotels, restaurants, and transportation (domestic & international).
  • Prepare complete travel itineraries for business trips.
  • Provide daily operational and logistical support to ensure smooth execution of all plans.

Communication & CEO Representation

  • Act as the main point of contact between the CEO and internal departments.
  • Draft emails, announcements, documents, and invitations as directed by the CEO.
  • Maintain professionalism, confidentiality, and represent the CEO's image in all interactions.

3. Requirements

Must-Have

  • Fluent English (spoken & written).
  • 3–5 years of experience as an Executive Assistant, Personal Assistant, Admin Assistant, or similar role.
  • Strong organizational and multitasking skills with excellent attention to detail.
  • Proficiency in Google Workspace (Docs, Sheets, Calendar), Slack, Notion, and Zoom.
  • Agile, adaptable, and able to handle issues quickly and effectively.
  • High level of integrity, confidentiality, responsibility, and commitment.

Nice-to-Have

  • Experience working in tech companies or U.S.-influenced environments.
  • Strong English writing skills and ability to communicate effectively with senior leadership.

4.Perks & Benefits

  • Competitive salary
  • Unlimited PTO + public holidays
  • Premium healthcare insurance
  • Sports coverage (Strava integration)
  • Hybrid working style
  • Annual company trip + monthly team parties
  • Macbook Provided
  • Social insurance in accordance with Labor Law 
  • Flexible working hours

5. Working Arrangement 

  • Hybrid work model.
  • Based in HCMC or Da Nang (depending on the CEO's schedule).

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