Executive Assistant to Deputy CEO

16 hours ago

Ho Chi Minh City, Ho Chi Minh, Vietnam Hoa Binh Construction Group Full time $60,000 - $80,000 per year

Key Responsibilities

Executive & Business Coordination

  • Participate in high-level business meetings; record minutes, track follow-up actions, and drive execution.
  • Prepare reports, presentations, proposal briefs, business letters, and communication materials.
  • Conduct research, benchmarking, and market studies on international business development opportunities.
  • Serve as communication bridge between the Deputy CEO and internal/external stakeholders.

Project Management & Cost Monitoring (International Projects)

  • Coordinate with project management teams, finance, and site teams to track progress of overseas projects.
  • Monitor key project KPIs, including timeline, budget, procurement activities, contract variations, and quality milestones.
  • Assist in reviewing project cost reports and identify cost-saving opportunities or early warnings.
  • Support the implementation of corporate governance frameworks across international projects (workflows, reporting templates, approval process).
  • Participate in preparation of feasibility studies, project proposals, commercial negotiations, and risk assessments.
  • Ensure structured documentation, risk monitoring, and compliance with Group's project governance standards.

Confidentiality & Professional Conduct

  • Handle sensitive information with discretion and professionalism.
  • Represent the Deputy CEO and the Group at internal and external engagements when required.

Qualifications

  • Bachelor's degree in
    Civil Engineering, Construction Management, Project Management
    or related fields.
  • Minimum 4 years
    of experience as Executive Assistant / Project Manager / QS Manager in construction, real estate development, infrastructure, investment, or international trade.
  • 2–3 years of overseas work or study experience
    in a large organization is highly advantageous.
  • Strong analytical capability in reading project, cost, or commercial reports.
  • Excellent communication skills in English.
  • Demonstrates professionalism, maturity, attention to detail, and ability to handle pressure.
  • Knowledge of ESG frameworks is an advantage.

What We Offer

  • Competitive salary & performance bonus.
  • Meal allowances.
  • Career growth in international project environments.
  • Exposure to strategic leadership and high-impact global initiatives.
  • Professional, collaborative, and future-ready corporate culture.

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