Board Assistant

1. About FiinGroup

Founded in 2008, FiinGroup is proud to be a leading company in financial information, business information, market information, and credit rating services, all delivered through technology-driven products.

We are an FDI enterprise with world-renowned strategic partners including Nikkei (parent company of the
Financial Times
), QUICK, the Asian Development Bank (ADB), and most recently S&P Global Ratings – the world's No.1 credit rating agency.

Joining FiinGroup means working in a dynamic, youthful, and professional environment that constantly evolves to set new standards for Vietnam's financial information industry.

2. Position Objective

Ensure that the operations of the
Board of Directors (BOD)
and
General Meeting of Shareholders (GMS)
are conducted effectively through proper governance, document management, and resolution tracking.

At the same time, support the
CEO
in operational coordination, information synthesis, and execution supervision to enhance decision-making quality and optimize management efficiency.

3. Key Responsibilities
Support BOD and GMS Operations

• Manage schedules, organize and coordinate
  BOD and GMS meetings
  ; prepare materials, record minutes, and track post-meeting action items.
• Monitor the
  implementation of resolutions and decisions
  of the BOD and GMS.
• Maintain and manage the
  document system
  of the BOD/GMS, ensuring full updates of financial statements, management reports, business plans, and shareholder/investor materials.

Investor Relations (IR)

• Provide information, financial reports, and business updates to shareholders and investors.
• Maintain
  transparency and effective communication
  with shareholders.
• Coordinate with investors in
  investment and capital-raising activities
  of FiinGroup.

Support to the CEO

• Coordinate and assist the CEO in
  business and financial planning
  .
• Support the CEO in
  daily operations
  and
  provide information for decision-making
  .
• Monitor and supervise the execution of CEO directives: track progress, flag risks, and propose solutions.
• Manage and follow up on
  special projects/tasks
  , ensuring quality and timelines.
• Serve as the focal point to support the CEO in
  company-wide digital transformation initiatives
  , including defining goals, scope, roadmap, and priorities.
• Monitor the implementation of digital initiatives (as applicable), such as
  approval workflow automation, executive dashboards, CRM/ERP/HRM systems
  .
• Support
  change management
  : internal communications, adoption guidance, user feedback collection, and optimization proposals.
• Prepare
  meeting schedules, documents, presentations, and speeches
  for internal and external meetings.
• Liaise with internal departments and external partners to
  optimize the CEO's operations
  .
• Act as the
  primary contact point
  for document processing and approvals requiring the CEO's signature.

Perform other duties as assigned by the CEO.

4. Job Requirements

• Bachelor's degree in
  Economics, Business Administration, Finance, or related fields
  .
• Proficiency in English (equivalent to
  IELTS 6.5 or above
  ).
• At least
  5 years of experience
  as an
  Executive Assistant / Board Secretary
  or similar role in
  finance, banking, or corporate environments
  ; experienced in organizing high-level meetings, preparing minutes, tracking resolutions/action items; understanding of
  corporate governance
  is a strong plus.
• Knowledge of
  financial management, corporate operations, and office administration
  .
• Familiarity with
  digital transformation, process digitization, project management/PMO
  , or experience implementing systems (CRM/ERP/BI/DWH, workflow, e-sign, DMS…).
• Data-driven mindset:
  capable of working with KPI dashboards and management reports.

5. Benefits

• Monthly salary:
  Negotiable, based on capability. Includes a 13th-month salary.
• Annual performance bonus
  , project bonus, and other incentive schemes per company policy.
• Additional cash bonuses
  for public holidays and Tet, in line with the company's Collective Labor Agreement.
• Full
  social, health, and unemployment insurance
  and other benefits per Vietnamese Labor Law and company regulations.
• 14–16 annual leave days
  , higher than the market average of 12 days.
• Health insurance (PVI)
  for Senior-level staff and above.
• Fast-track promotion
  opportunities for high performers.
• Flexible working hours
  .
• Various allowances depending on position: phone, car parking, and marriage support.