Assistant Director of Activities

UNIS Hanoi - Position Description

Division: Activities

Position: Assistant Director of Activities

Reports to: Director of Activities

Position Summary

This strategic activities position, reporting to the Director of Activities, oversees the parity and operational

success of the school's comprehensive Co-Curricular programme, spanning Arts, Athletics, and Activities.

The Assistant Director of Activities works collaboratively within the Co-Curricular Office to align programming

with student interest and school priorities. A high level of commitment and presence is required during

operational hours, providing essential support and visible leadership after school, during evenings, and on

Saturdays.

Employment Arrangements:

• Initial 2 Years
• Due to the duties and responsibilities of the position, the working schedule will include after school

hours and Saturdays

Overview of the Co-Curricular Activities Office

As a strong complement to the curricular programme, the Co-Curricular programme of UNIS Hanoi includes

all activities that take place outside of the school day. These activities include all After School Activities

(ASAs), performing arts, athletics, the Community Education Programme, UNIS Music Academy (UMA) and

UNIS Aquatics Academy (UAA), Saturday programmes, the Energize Fitness Program, and management of

recreational facilities of UNIS. In addition, the co-curricular team works in collaboration with the UNIS Hanoi

Community Service programme and curricular programs of the Elementary, Middle and High School.

General Responsibilities and Expectations

The Assistant Director post will assist the Director of Activities and activity team members in all aspects of the

UNIS Hanoi Co-Curricular programme.

• Actively support and promote the school's mission and core values
• Become an active member within the UNIS community and work closely with relevant stakeholders
• Participate in meetings, Co-Curricular events and assemblies
• Contribute to UNIS Hanoi by serving on specific committees and other shared decision-making

groups

• Pursue professional development and model life-long learning that supports the team and the school
• Participate in team meetings and programme development
• Act as site manager during UNIS Hanoi hosted weekend events when necessary
• Coordinate, facilitate and implement strategic initiatives to enhance joint partnership with local

organizations through Co-Curricular activities

• Any other duties assigned by the Director of Activities

The candidate will act as primary contact and be directly responsible for the following areas:

• Lead and coordinate Youth Sports
• Leadership and oversight of the After School Activities programme including registrations

(Schools Buddy and Veracross) and finances

• Lead and oversight of the UNIS Hanoi Summer Programme
• Lead, coordinate and be present for Saturday morning activities as AIC (Administrator in Charge)
• Leadership and oversight of Co-Curricular internal arts programmes, including the UNIS Music

Academy and theatre productions (Elementary, Middle and High School)

• Support coordination of the athletic programme
• Coordinate facility management for the Co-Curricular programme including liaising with the

Community Programme coordinator to utilize campus facilities for potential external vendors or

community partnerships

• Liaise with Director of Activities in scheduling of all activities and events including attendance in

all Hanoi Activities Conference (HAC) meetings

• Support equipment management, inventories and overseas orders as well as weekly operational

duties and tasks

• Event support:

o HAC (Hanoi Activities Conference),

o APAC (Asia Pacific Activities Conference)

o MRISA (Mekong River International Schools Association)

• Coordinate and lead after school and event transport for athletics, arts and ASAs
• Manage all aspects of vendor relations for activities, including being the representative to work

with the Phoenix Booster Club

• Act as Departmental Head in the absence of the Director of Activities
• Any other duties or initiatives as coordinated by the Director of Activities

Position Requirements

Required Bachelor degree equivalent (Prefer M.A./M.Ed./M.Sc. degree or equivalent)

• Minimum of 3 year experience in activity office leadership and management
• Experience in organizational software programmes including Schools Buddy and Veracross
• Excellent organizational ability
• Highly effective communication and interpersonal skills
• Extensive experience in the development and implementation of youth development programs
• Experience in event management, including international events
• Experience with financial record keeping and budget management

Preferred

• Previous experience as an Athletic Director, Physical Education Head, Activities Coordinator or

Arts Director

• Experience in an international school setting
• Demonstrated leadership capabilities
• Experience as a sponsor or leader of student or community programmes
• NIAAA certification would be beneficial

Our Commitment to Diversity, Equity, Inclusion and Social Justice

Diversity, Equity, Inclusion and Justice (DEIJ) work at UNIS Hanoi is ongoing. Everyday, we are building a

stronger school community through efforts to become a more diverse, equitable and inclusive school for all

members of our school community. We believe that our students reach personal and academic excellence

when they are part of a supportive community that values and champions diversity, equity and inclusion and

advocates for social justice. This commitment is anchored by having a faculty and staff who reflect the

diversity of our world. As such, we encourage applications from all educators with the relevant qualifications

and experience, including those who identify as BIPOC (Black, Indigenous, and people of color), educators

with (dis)abilities, LGBTQ+ educators and others of diverse backgrounds, to apply to join our UNIS Hanoi

community.